Job ID
43310
Job Title
Executive Director Personal Assistant
To work for
Confidential
Country
Syria
City
Damascus
Field of Work
Translation/Editorial Writing - Secretariat
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Administrative & Executive Support:
• Manage the Executive Director’s calendar, schedule meetings, and coordinate appointments, ensuring optimal time management.
• Screen and prioritize emails, calls, and correspondence, responding on behalf of the Executive Director when appropriate.
• Organize travel arrangements including flights, accommodation, visas, and itineraries.
• Prepare agendas, reports, presentations, and briefing materials for meetings, conferences, and external engagements.
• Draft, review, and format correspondence, internal memos, and official documents.
Operational Coordination:
• Liaise with internal departments and external stakeholders to ensure effective communication and follow-up on behalf of the Executive Director.
• Maintain confidentiality of sensitive information and documents.
• Assist in the coordination of board meetings, executive retreats, and strategic planning sessions, including minute-taking and follow-up.
Office Management & Relationship Handling:
• Serve as the first point of contact for the Executive Director’s office with board members, clients, partners, and vendors.
• Maintain databases, files, and records in an organized and accessible manner.
• Support in special projects, research, and high-priority tasks as assigned.
• Manage the Executive Director’s calendar, schedule meetings, and coordinate appointments, ensuring optimal time management.
• Screen and prioritize emails, calls, and correspondence, responding on behalf of the Executive Director when appropriate.
• Organize travel arrangements including flights, accommodation, visas, and itineraries.
• Prepare agendas, reports, presentations, and briefing materials for meetings, conferences, and external engagements.
• Draft, review, and format correspondence, internal memos, and official documents.
Operational Coordination:
• Liaise with internal departments and external stakeholders to ensure effective communication and follow-up on behalf of the Executive Director.
• Maintain confidentiality of sensitive information and documents.
• Assist in the coordination of board meetings, executive retreats, and strategic planning sessions, including minute-taking and follow-up.
Office Management & Relationship Handling:
• Serve as the first point of contact for the Executive Director’s office with board members, clients, partners, and vendors.
• Maintain databases, files, and records in an organized and accessible manner.
• Support in special projects, research, and high-priority tasks as assigned.
Qualifications
• Bachelor’s degree in Business Administration, Management, Communications, or a related field.
• Master’s degree or relevant professional certifications (e.g., CAP, PMP) are an advantage.
• 8+ years of experience in an executive support role, preferably supporting C-suite or board-level executives.
• Master’s degree or relevant professional certifications (e.g., CAP, PMP) are an advantage.
• 8+ years of experience in an executive support role, preferably supporting C-suite or board-level executives.
Specific Vacancy Requirements
Core Skills:
• Excellent written and verbal communication skills in English (and other languages if required).
• Strong time management, prioritization, and multitasking abilities.
• High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), and collaboration tools (Teams, Zoom, SharePoint).
• Strong organizational and problem-solving skills.
Behavioral Competencies:
• Discretion, integrity, and confidentiality.
• Professionalism and polished interpersonal skills.
• Proactive mindset with attention to detail.
• Ability to work independently and handle pressure in fast-paced environments.
• Excellent written and verbal communication skills in English (and other languages if required).
• Strong time management, prioritization, and multitasking abilities.
• High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), and collaboration tools (Teams, Zoom, SharePoint).
• Strong organizational and problem-solving skills.
Behavioral Competencies:
• Discretion, integrity, and confidentiality.
• Professionalism and polished interpersonal skills.
• Proactive mindset with attention to detail.
• Ability to work independently and handle pressure in fast-paced environments.
Salary and Benefits
Confidential
About us
Confidential
Required employees number
1
Posted On
Jun 19, 2025
Expiry Date
Jul 19, 2025
Photo
Required
CV Language
English
