Job ID
43515
Job Title
Logistic Assistant
To work for
Oxfam Syria
Country
Syria
City
Lattakia
Field of Work
Procurement/Logistics/Delivery
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
DIMENSIONS OF THE ROLE
• Carry out tasks within guidelines laid down by managers/supervisors.
• Tasks are usually routine but will require the use of initiative and/or basic planning.
• Responsible for the proper use of equipment by others, with due regard to health & safety standards and guidelines
• Required to gather and give information to supervisors and managers related to logistics.
• Contribute to improvements in processes.
• Basic planning of day to day work setting the priority in discussion with line manager
KEY RESPONSIBILITIES
• Implement and monitor logistics systems, in accordance with OXFAM policies and procedures.
• Ensure that the proper administrative procedures and standards for order follow-up, ordering, stock keeping, and dispatch are followed.
• Coordinate with the transportation service providers and make sure that all organization transportation requirements are being met in an efficient and effective manner.
• Assist in identifying and developing good working relations and contacts with appropriate suppliers within Syria.
• Open and maintain necessary logistics, procurement files, and databases.
• Keep a proper record of expenditures, receipts, requisitions, purchase order forms, waybills, and all other documents.
• Prepare and submit weekly logistics reports as requested.
• Report monthly on all logistics activities
• Support in all matters related to transportation of goods and staff to the field/ destination required.
• Follow-up on all pending logistics-related issues to ensure timely and proper delivery.
• Assess and evaluate the most appropriate warehouse and location and setup warehouse systems & processes
• Put in place adequate controls for the safe and efficient receipt, storage, picking and despatching of goods including periodic stock reconciliation.
• Selection of an appropriate mode of transport (or combination of modes) for any specific goods movement, and the appropriate vehicle within the mode
• Responsible for handling minor procurement activities in accordance with Oxfam’s procurement policies and procedures.
Warehousing, Distribution & Delivery:
• Make sure accurate delivery happens on the site and/or Warehouse and attend delivery where possible. Ensuring the receipt of goods is in good order as described on the purchase order & requisition ensuring relevant technical advice for receiving goods of specific technical nature when necessary
• Post distribution follow up and prepare reconciliation reports
• Accomplish a high level of coordination with suppliers, shipping agents, warehouse management, related authorities, and Oxfam representatives
• Communicate with respective stakeholders throughout the delivery/release process, prepare service requests, and follow up on inventory and reconciliation visits.
• Follow up on facilitation letters required for transportation as per local legislation.
• Ensure adherence to health and safety procedures, assess risks and take appropriate measures to maintain the safety of warehouses and inventory, and report any violations to responsible personnel and management.
• Perform any other related tasks as assigned by the line manager
• Carry out tasks within guidelines laid down by managers/supervisors.
• Tasks are usually routine but will require the use of initiative and/or basic planning.
• Responsible for the proper use of equipment by others, with due regard to health & safety standards and guidelines
• Required to gather and give information to supervisors and managers related to logistics.
• Contribute to improvements in processes.
• Basic planning of day to day work setting the priority in discussion with line manager
KEY RESPONSIBILITIES
• Implement and monitor logistics systems, in accordance with OXFAM policies and procedures.
• Ensure that the proper administrative procedures and standards for order follow-up, ordering, stock keeping, and dispatch are followed.
• Coordinate with the transportation service providers and make sure that all organization transportation requirements are being met in an efficient and effective manner.
• Assist in identifying and developing good working relations and contacts with appropriate suppliers within Syria.
• Open and maintain necessary logistics, procurement files, and databases.
• Keep a proper record of expenditures, receipts, requisitions, purchase order forms, waybills, and all other documents.
• Prepare and submit weekly logistics reports as requested.
• Report monthly on all logistics activities
• Support in all matters related to transportation of goods and staff to the field/ destination required.
• Follow-up on all pending logistics-related issues to ensure timely and proper delivery.
• Assess and evaluate the most appropriate warehouse and location and setup warehouse systems & processes
• Put in place adequate controls for the safe and efficient receipt, storage, picking and despatching of goods including periodic stock reconciliation.
• Selection of an appropriate mode of transport (or combination of modes) for any specific goods movement, and the appropriate vehicle within the mode
• Responsible for handling minor procurement activities in accordance with Oxfam’s procurement policies and procedures.
Warehousing, Distribution & Delivery:
• Make sure accurate delivery happens on the site and/or Warehouse and attend delivery where possible. Ensuring the receipt of goods is in good order as described on the purchase order & requisition ensuring relevant technical advice for receiving goods of specific technical nature when necessary
• Post distribution follow up and prepare reconciliation reports
• Accomplish a high level of coordination with suppliers, shipping agents, warehouse management, related authorities, and Oxfam representatives
• Communicate with respective stakeholders throughout the delivery/release process, prepare service requests, and follow up on inventory and reconciliation visits.
• Follow up on facilitation letters required for transportation as per local legislation.
• Ensure adherence to health and safety procedures, assess risks and take appropriate measures to maintain the safety of warehouses and inventory, and report any violations to responsible personnel and management.
• Perform any other related tasks as assigned by the line manager
Qualifications
ESSENTIAL
• Self-Awareness
• Systems Thinking
• Enabling
In addition:
•
• University/College qualification, minimum bachelor’s degree
• Minimum 2 to 3 years of relevant experience in similar functions with NGOs/Private Sector
• Experience in minimum two of the following areas: warehousing/fleet/procurement/ facility administration.
• Competency in use of relevant technology systems (MS Office suite, and accuracy skills)
• Ability to keep clear and concise records.
• Fluency in Arabic and English (written and verbal)
• Team-working skills.
• Diplomacy, tact, and negotiating skills.
• Flexibility under pressure and in response to changing needs.
Desirable
• Any relevant degree in Business administration or Economic is desirable
• at least one year experience relevant experience in similar functions within INGO is desirable
• Attention to detail and excellent numeracy.
• Good communication skills
• Self-Awareness
• Systems Thinking
• Enabling
In addition:
•
• University/College qualification, minimum bachelor’s degree
• Minimum 2 to 3 years of relevant experience in similar functions with NGOs/Private Sector
• Experience in minimum two of the following areas: warehousing/fleet/procurement/ facility administration.
• Competency in use of relevant technology systems (MS Office suite, and accuracy skills)
• Ability to keep clear and concise records.
• Fluency in Arabic and English (written and verbal)
• Team-working skills.
• Diplomacy, tact, and negotiating skills.
• Flexibility under pressure and in response to changing needs.
Desirable
• Any relevant degree in Business administration or Economic is desirable
• at least one year experience relevant experience in similar functions within INGO is desirable
• Attention to detail and excellent numeracy.
• Good communication skills
Specific Vacancy Requirements
The vacancy will be closed on 25 July
Salary and Benefits
As per Oxfam salary scale
About us
Oxfam is an international confederation of 17 organizations networked together in more than 90 countries, as part of a global movement for change, to build a future free from the injustice of poverty.
In Syria :
While Oxfam has been present in the region since 1970, it began operating in Syria through its Damascus based presence in July 2013. Since then, Oxfam has been responding to both the urgent WASH needs for vulnerable people, and has been working on the rehabilitation of water systems in order to provide durable, more sustainable solutions to the affected populations. Interventions implemented under Oxfam's WASH Programme include: Provision of Acute Emergency Life-Saving WASH Services, Rehabilitation of Water Systems, Hygiene Promotion and Water Conservation, Capacity Building and Training, and Improved Emergency WASH Coordination. To date, Oxfam has been worked in 10 governorates, seeking out to over 2.5 million beneficiaries.
In Syria :
While Oxfam has been present in the region since 1970, it began operating in Syria through its Damascus based presence in July 2013. Since then, Oxfam has been responding to both the urgent WASH needs for vulnerable people, and has been working on the rehabilitation of water systems in order to provide durable, more sustainable solutions to the affected populations. Interventions implemented under Oxfam's WASH Programme include: Provision of Acute Emergency Life-Saving WASH Services, Rehabilitation of Water Systems, Hygiene Promotion and Water Conservation, Capacity Building and Training, and Improved Emergency WASH Coordination. To date, Oxfam has been worked in 10 governorates, seeking out to over 2.5 million beneficiaries.
Required employees number
1
Posted On
Jul 10, 2025
Expiry Date
Jul 25, 2025
Photo
Required
CV Language
English
