Job ID
43547
Job Title
Operations Officer – Procurement
To work for
Aga Khan Foundation
Country
Syria
City
Hamah
Field of Work
Procurement/Logistics/Delivery - Humanitarian/Disasters
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Bachelor/ License Degree
Responsibilities
The Aga Khan Foundation in Syria seeks to employ a full-time Operations Officer – Procurement for its office in Salamieh.
The Operations Officer- Procurement is responsible for cooperating with the procurement team to achieve the procurement department goals in consistency to AKFS procurement policy. The incumbent will report directly to the Procurement and Supply Coordinator.
ROLES AND RESPONSIBILITIES:
- Do market research for new and robust portfolio suppliers in a relative-to-work business.
- Establish a questionnaire and criteria to judge suppliers’ real capability.
- Assist in the establishment and following of implementation of frame agreements.
- Coordinate with project staff to set the procurement annual work plan, and follow up AWP implementation.
- Check the accuracy of the Purchase Requests (PRs).
- Prepare/assist in the preparation of solicitation documents.
- Prepare and manage EAS (Evaluations Analytical Statement).
- Prepare/Assist in the preparation and management of POs, and contracts.
- Coordinate with the finance team to follow up payments.
- Ensure the rightness of the procurement of full documents before payment.
- Assist in preparing regular and end-of-year procurement reports.
- Participate in the continuous improvement process of the procurement dept by adding to the rationale of the sequence of lessons learned, suggested solutions, and issue-solving.
- Ensure the compliance of the procurements with the policy and the relevant code of conduct.
- Ensure procurements are proceeded as per AKF/donors' standards.
- Ensure the requester has their requests done in a timely manner.
- Do accurate archiving of all procurement documents.
- Foster a diverse and inclusive work environment that welcomes individuals of all genders
- Adhere to safeguarding policies and Code of Conduct in all interactions, implement safeguarding prevention measures to prevent and report safeguarding concerns, and contribute to a safe and respectful environment for all individuals AKF works with.
The Operations Officer- Procurement is responsible for cooperating with the procurement team to achieve the procurement department goals in consistency to AKFS procurement policy. The incumbent will report directly to the Procurement and Supply Coordinator.
ROLES AND RESPONSIBILITIES:
- Do market research for new and robust portfolio suppliers in a relative-to-work business.
- Establish a questionnaire and criteria to judge suppliers’ real capability.
- Assist in the establishment and following of implementation of frame agreements.
- Coordinate with project staff to set the procurement annual work plan, and follow up AWP implementation.
- Check the accuracy of the Purchase Requests (PRs).
- Prepare/assist in the preparation of solicitation documents.
- Prepare and manage EAS (Evaluations Analytical Statement).
- Prepare/Assist in the preparation and management of POs, and contracts.
- Coordinate with the finance team to follow up payments.
- Ensure the rightness of the procurement of full documents before payment.
- Assist in preparing regular and end-of-year procurement reports.
- Participate in the continuous improvement process of the procurement dept by adding to the rationale of the sequence of lessons learned, suggested solutions, and issue-solving.
- Ensure the compliance of the procurements with the policy and the relevant code of conduct.
- Ensure procurements are proceeded as per AKF/donors' standards.
- Ensure the requester has their requests done in a timely manner.
- Do accurate archiving of all procurement documents.
- Foster a diverse and inclusive work environment that welcomes individuals of all genders
- Adhere to safeguarding policies and Code of Conduct in all interactions, implement safeguarding prevention measures to prevent and report safeguarding concerns, and contribute to a safe and respectful environment for all individuals AKF works with.
Qualifications
- The applicant must have a Bachelor Degree in Economics.
- One year of experience in the procurement field.
- Excellent interpersonal, negotiation, problem-solving solving and communication skills.
- Good analytical skills and attention to detail.
- Ability to work independently and within a team.
- Ability to do multitask and work under pressure
• Good command of English and proficiency in Microsoft Office.
- One year of experience in the procurement field.
- Excellent interpersonal, negotiation, problem-solving solving and communication skills.
- Good analytical skills and attention to detail.
- Ability to work independently and within a team.
- Ability to do multitask and work under pressure
• Good command of English and proficiency in Microsoft Office.
Specific Vacancy Requirements
Deadline for applications submission is Sunday July 27th 2025.
Only shortlisted candidates will be contacted.
Only shortlisted candidates will be contacted.
Salary and Benefits
as per AKF salary scale.
Health and Life insurance.
Health and Life insurance.
About us
The Aga Khan Development Network (AKDN) is a group of development agencies with mandates that include the environment, health, education, architecture, culture, microfinance, rural development, disaster reduction, and the promotion of private-sector enterprise and the revitalization of historic cities. AKDN agencies conduct their programmes without regard to faith, origin or gender.
Safeguarding Commitments:
AKF is committed to maintaining the highest standard of ethical behaviour among its staff, representatives, and partners to make sure of do no harm of the beneficiaries and whom they deal with. In line with this commitment; the selected incumbent must adhere to the AKF Code of Conduct and the relevant Safeguarding policies
Safeguarding Commitments:
AKF is committed to maintaining the highest standard of ethical behaviour among its staff, representatives, and partners to make sure of do no harm of the beneficiaries and whom they deal with. In line with this commitment; the selected incumbent must adhere to the AKF Code of Conduct and the relevant Safeguarding policies
Required employees number
1
Posted On
Jul 13, 2025
Expiry Date
Aug 12, 2025
CV Language
English
