Job ID
43761
Job Title
Operations Assistant- Logistics Support- Tamkeen
To work for
Aga Khan Foundation
Country
Syria
City
Lattakia
Field of Work
Operations - Procurement/Logistics/Delivery
Job Type
Project Based
Military service
Not Specified
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Tamkeen Project aims to empower vulnerable adolescents and youth across multiple governorates by equipping them with the tools, skills, and services needed to thrive in educational, social, and economic spheres. Through non-formal education programs, vocational training, and life skills development, the project enhances their capacity to actively participate in community-building and working life. By fostering innovation, promoting volunteerism, and providing safe, inclusive learning spaces, the project enables participants to contribute constructively to their communities while advancing their personal, educational, and professional aspirations.
The Operations Assistant- Logistics Support is responsible for providing the highest level of logistics support for the project/unit activities and administration, preparation of activity requirements, receipts, warehousing, and materials distribution. The incumbent will report directly to the Project Coordinator and indirectly to the Logistics Management Team Leader.
ROLES AND RESPONSIBILITIES:
- Coordinate closely with the Project Coordinator and Assets, Warehouse, and Logistics Support Management Officer to provide the logistic requirements of activities in a timely manner.
- Provide support in organizing all events conducted by the project (distribution of material, meetings, workshops, field days, training, etc.) and supervise the preparation of needed equipment/tools as per the requirements.
- Provide the project needs of stationery and cleaning materials with the related staff.
- Contribute to preparing the budget regarding logistic items and tangible assets of the project.
- Warehouse management and adhering to standard warehouse conditions.
- Warehouse regularly inventory, registering input and output materials.
- Submit regular in-progress, weekly and monthly reports about quantities, values, incoming materials, stocks, and distribution.
- Coordinate with the Fleet Management Unit to facilitate the transportation and shipment of goods and materials inside and outside the region.
- Continuous follow-up to security and safety procedures enforcement in line with the organization's policy.
- Coordinate with AKF maintenance team to follow up buildings, offices and assets maintenance works related to the Project.
- Doing direct purchase processes in accordance with the procurement policy.
- Follow-up procurement and logistics needs of the project partners such as associations and community-based cooperatives, if required.
- Coordinate with Assets and Warehouses Unit to follow up fixed assets tracking and reporting.
- Post-activity logistic arrangements including following up invoices, bills and expense statements in coordination with the Project Officer and Administrative Assistant according to AKF Finance policy and procedures.
- Foster a diverse and inclusive work environment that welcomes individuals of all genders
- Adhere to safeguarding policies and Code of Conduct in all interactions, implement safeguarding prevention measures to prevent and report safeguarding concerns, and contribute to a safe and respectful environment for all individuals AKF works with.
The Operations Assistant- Logistics Support is responsible for providing the highest level of logistics support for the project/unit activities and administration, preparation of activity requirements, receipts, warehousing, and materials distribution. The incumbent will report directly to the Project Coordinator and indirectly to the Logistics Management Team Leader.
ROLES AND RESPONSIBILITIES:
- Coordinate closely with the Project Coordinator and Assets, Warehouse, and Logistics Support Management Officer to provide the logistic requirements of activities in a timely manner.
- Provide support in organizing all events conducted by the project (distribution of material, meetings, workshops, field days, training, etc.) and supervise the preparation of needed equipment/tools as per the requirements.
- Provide the project needs of stationery and cleaning materials with the related staff.
- Contribute to preparing the budget regarding logistic items and tangible assets of the project.
- Warehouse management and adhering to standard warehouse conditions.
- Warehouse regularly inventory, registering input and output materials.
- Submit regular in-progress, weekly and monthly reports about quantities, values, incoming materials, stocks, and distribution.
- Coordinate with the Fleet Management Unit to facilitate the transportation and shipment of goods and materials inside and outside the region.
- Continuous follow-up to security and safety procedures enforcement in line with the organization's policy.
- Coordinate with AKF maintenance team to follow up buildings, offices and assets maintenance works related to the Project.
- Doing direct purchase processes in accordance with the procurement policy.
- Follow-up procurement and logistics needs of the project partners such as associations and community-based cooperatives, if required.
- Coordinate with Assets and Warehouses Unit to follow up fixed assets tracking and reporting.
- Post-activity logistic arrangements including following up invoices, bills and expense statements in coordination with the Project Officer and Administrative Assistant according to AKF Finance policy and procedures.
- Foster a diverse and inclusive work environment that welcomes individuals of all genders
- Adhere to safeguarding policies and Code of Conduct in all interactions, implement safeguarding prevention measures to prevent and report safeguarding concerns, and contribute to a safe and respectful environment for all individuals AKF works with.
Qualifications
- The applicant must have a Bachelor’s degree in Economics, Statistics or other related fields.
- At least one year of relevant experience.
- Inventory Training and Supply Chain Training
- Knowledge of warehouse management.
- Good negotiation, communication, and teamwork skills.
- Ability to work under pressure and do multiple tasks.
- Accountability and trustworthiness.
- Good English and Computer skills (MS Office especially Excel and Access)
- At least one year of relevant experience.
- Inventory Training and Supply Chain Training
- Knowledge of warehouse management.
- Good negotiation, communication, and teamwork skills.
- Ability to work under pressure and do multiple tasks.
- Accountability and trustworthiness.
- Good English and Computer skills (MS Office especially Excel and Access)
Specific Vacancy Requirements
The deadline for application submission is Wednesday, August 13, 2025.
Only Shortlisted candidates will be contacted.
Only Shortlisted candidates will be contacted.
Salary and Benefits
According to the Aga Khan Foundation, Syria salary scale
Health and life insurance
Health and life insurance
About us
The Aga Khan Development Network (AKDN) is a group of development agencies with mandates that include the environment, health, education, architecture, culture, microfinance, rural development, disaster reduction, and the promotion of private-sector enterprise and the revitalization of historic cities. AKDN agencies conduct their programmes without regard to faith, origin or gender.
Safeguarding Commitments:
AKF is committed to maintaining the highest standard of ethical behaviour among its staff, representatives, and partners to make sure of do no harm of the beneficiaries and whom they deal with. In line with this commitment; the selected incumbent must adhere to the AKF Code of Conduct and the relevant Safeguarding policies
Safeguarding Commitments:
AKF is committed to maintaining the highest standard of ethical behaviour among its staff, representatives, and partners to make sure of do no harm of the beneficiaries and whom they deal with. In line with this commitment; the selected incumbent must adhere to the AKF Code of Conduct and the relevant Safeguarding policies
Required employees number
1
Posted On
Jul 30, 2025
Expiry Date
Aug 29, 2025
CV Language
English