Job ID
43838
Job Title
Logistics Assistant
To work for
INSO Syria
Country
Syria
City
Damascus
Field of Work
Operations - Procurement/Logistics/Delivery
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Baccalaureate
Responsibilities
Job Summary
Reporting to the Operations Manager, the Logistics Assistant will provide support in the implementation of logistics-related tasks and adhere to INSO Policies and procedures.
Travel Arrangements
o Facilitating visas for INSO staff and other visitors visiting the INSO Syria Offices
o Arranging Airport Transfers for staff visiting Syria Offices and those departing
o Organizing hotel bookings when required for staff local travel
Procurement
o Obtain pricing information and ensure quotations meet required standards
o Ensure goods delivered meet agreed specifications
o Ensure procurement of goods and services is done following value for money principle
Vehicle Fleet Management
o Ensure planning of vehicle utilization
o Ensure vehicles are in good working condition- safety belts, fire extinguishers, first aid kit
o Responsible for safety in and around the vehicle for all the passengers, i.e., adhere to the vehicle’s maximum capacity, refusing the transport of any armed persons, and secure cargo transfers.
o Responsible for knowing and complying with the country’s Highway Code.
o Responsible for driving only INSO employees and cargo.
o Drive the INSO car for the missions outside of Damascus when required.
o Obtain relevant authorizations, which will be kept in the vehicle, from the INSO manager to provide transportation for any other passengers.
o Provide increased assistance to passengers arriving from outside and assist in loading and unloading luggage and/or cargo.
o Responsible for the transmission of information in an event of the accident or incident.
o Ensure compliance with use of logbooks. Properly filled and signed.
o Manage vehicle repair and maintenance schedule.
o Controlling fuel stock, maintaining fuel stock card, checking fuel stock balance and refilling tanks when 50% capacity is reached.
Goods and Stock Management
o Stock taking of consumables and provide monthly reports
o Issue staff with consumables as and when required
o Manage the store ensure its security
Office & Guest House maintenance
o Ensure office and Guest house premises and equipment are in good shape and properly maintained (plumber, electricity, minor works).
o Follows up the consumption and due payment of utilities, immediately flagging to the Administration Officer any issues or areas that need to be addressed
Assets Follow-up
o Ensure all assets are in good working condition and report those that need repairs
o Support the Physical Asset Verification
Reporting to the Operations Manager, the Logistics Assistant will provide support in the implementation of logistics-related tasks and adhere to INSO Policies and procedures.
Travel Arrangements
o Facilitating visas for INSO staff and other visitors visiting the INSO Syria Offices
o Arranging Airport Transfers for staff visiting Syria Offices and those departing
o Organizing hotel bookings when required for staff local travel
Procurement
o Obtain pricing information and ensure quotations meet required standards
o Ensure goods delivered meet agreed specifications
o Ensure procurement of goods and services is done following value for money principle
Vehicle Fleet Management
o Ensure planning of vehicle utilization
o Ensure vehicles are in good working condition- safety belts, fire extinguishers, first aid kit
o Responsible for safety in and around the vehicle for all the passengers, i.e., adhere to the vehicle’s maximum capacity, refusing the transport of any armed persons, and secure cargo transfers.
o Responsible for knowing and complying with the country’s Highway Code.
o Responsible for driving only INSO employees and cargo.
o Drive the INSO car for the missions outside of Damascus when required.
o Obtain relevant authorizations, which will be kept in the vehicle, from the INSO manager to provide transportation for any other passengers.
o Provide increased assistance to passengers arriving from outside and assist in loading and unloading luggage and/or cargo.
o Responsible for the transmission of information in an event of the accident or incident.
o Ensure compliance with use of logbooks. Properly filled and signed.
o Manage vehicle repair and maintenance schedule.
o Controlling fuel stock, maintaining fuel stock card, checking fuel stock balance and refilling tanks when 50% capacity is reached.
Goods and Stock Management
o Stock taking of consumables and provide monthly reports
o Issue staff with consumables as and when required
o Manage the store ensure its security
Office & Guest House maintenance
o Ensure office and Guest house premises and equipment are in good shape and properly maintained (plumber, electricity, minor works).
o Follows up the consumption and due payment of utilities, immediately flagging to the Administration Officer any issues or areas that need to be addressed
Assets Follow-up
o Ensure all assets are in good working condition and report those that need repairs
o Support the Physical Asset Verification
Qualifications
Knowledge, Skills, and Experience
• Bachelor’s degree in business administration/logistics and procurement, HR/Finance, educational or relevant working experience (min 2 years) in the role with a minimum of a diploma.
• 2 Years’ practical Experience working in logistics management, administration, asset management, and fleet management.
• Clean Driving history.
• Previous work experience with NGOs would be a strong asset.
• Computer literate (good knowledge of use of MS Office 365 package).
• Fluent in English (spoken and written).
Key Personal Competencies
• Strong Communication, interpersonal, and coordination skills
• Attention to details
• Ability to work under pressure.
• Ability to work in a multi-cultural environment
• Capacity to plan and manage your own time effectively.
• Ability and eagerness to learn.
• Capacity to work effectively and efficiently with minimum supervision.
• Flexibility with respect to working hours and tasks.
• Teamwork
• Bachelor’s degree in business administration/logistics and procurement, HR/Finance, educational or relevant working experience (min 2 years) in the role with a minimum of a diploma.
• 2 Years’ practical Experience working in logistics management, administration, asset management, and fleet management.
• Clean Driving history.
• Previous work experience with NGOs would be a strong asset.
• Computer literate (good knowledge of use of MS Office 365 package).
• Fluent in English (spoken and written).
Key Personal Competencies
• Strong Communication, interpersonal, and coordination skills
• Attention to details
• Ability to work under pressure.
• Ability to work in a multi-cultural environment
• Capacity to plan and manage your own time effectively.
• Ability and eagerness to learn.
• Capacity to work effectively and efficiently with minimum supervision.
• Flexibility with respect to working hours and tasks.
• Teamwork
Specific Vacancy Requirements
INSO’s Safeguarding Policy:
INSO is fully committed to safe recruitment, selection and vetting of all potential new staff, trustees and volunteers and we will ensure rigorous compliance with our Code of Conduct and Safeguarding policy throughout the recruitment process.
How to apply:
This position is open to Syrian Nationals only. Closing date is
Applications must be in English and include:
• An updated CV (maximum 3 pages).
• A one-page cover letter detailing why you are interested in working for INSO and how your qualifications align specifically with the competencies required for the role.
Please do not send any additional information. The closing day for the application is 18/08/2025. Only short-listed candidates will be contacted.
INSO is fully committed to safe recruitment, selection and vetting of all potential new staff, trustees and volunteers and we will ensure rigorous compliance with our Code of Conduct and Safeguarding policy throughout the recruitment process.
How to apply:
This position is open to Syrian Nationals only. Closing date is
Applications must be in English and include:
• An updated CV (maximum 3 pages).
• A one-page cover letter detailing why you are interested in working for INSO and how your qualifications align specifically with the competencies required for the role.
Please do not send any additional information. The closing day for the application is 18/08/2025. Only short-listed candidates will be contacted.
Salary and Benefits
Terms & Conditions:
12-month renewable fixed-term contract, $1100 monthly basic salary, 1.75 working days annual leave per month, private health insurance coverage, or allowance.
12-month renewable fixed-term contract, $1100 monthly basic salary, 1.75 working days annual leave per month, private health insurance coverage, or allowance.
About us
Organisation Background:
Founded in 2011, the International NGO Safety Organisation (INSO) is an international non-governmental organisation that supports humanitarian aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services, including real-time incident tracking, analytical reports, safety-related data and mapping, crisis management support, staff orientations and training.
INSO provides daily support to more than 1000 NGOs operating in 16 of the world’s most insecure countries.
INSO is registered in the Netherlands with its headquarters based in The Hague, the international city of peace and justice.
INSO Syria:
The Syria programme supports more than 215 NGOs to deliver vitally needed aid and assistance to an estimated 13.1 million people in need across the country. First launched as an emergency response operation in 2014, INSO Syria has grown to become a regional programme, present in all of the regional Syria response hubs.
INSO Syria is now seeking an experienced professional to join our team as a Logistics Assistant based in Damascus, Syria.
Founded in 2011, the International NGO Safety Organisation (INSO) is an international non-governmental organisation that supports humanitarian aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services, including real-time incident tracking, analytical reports, safety-related data and mapping, crisis management support, staff orientations and training.
INSO provides daily support to more than 1000 NGOs operating in 16 of the world’s most insecure countries.
INSO is registered in the Netherlands with its headquarters based in The Hague, the international city of peace and justice.
INSO Syria:
The Syria programme supports more than 215 NGOs to deliver vitally needed aid and assistance to an estimated 13.1 million people in need across the country. First launched as an emergency response operation in 2014, INSO Syria has grown to become a regional programme, present in all of the regional Syria response hubs.
INSO Syria is now seeking an experienced professional to join our team as a Logistics Assistant based in Damascus, Syria.
Required employees number
1
Posted On
Aug 05, 2025
Expiry Date
Sep 04, 2025
CV Language
English
