Job ID
43901
Job Title
Deputy Logistics Head of Department
To work for
Solidarites International
Country
Syria
City
Damascus
Field of Work
Procurement/Logistics/Delivery
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Baccalaureate
Responsibilities
LIST OF MAIN TASKS
Vehicle Fleet Management:
Participate in sizing and optimizing the fleet and thermal park-based activities, ensuring homogeneity across bases.
Participate in planning and executing maintenance and repair tasks on mission vehicles.
Contribute to defining the contents of vehicle toolkits and ensure compliance at all bases.
Participate in compiling and analyzing monthly fuel consumption data.
Assist in implementing a supply strategy for fuel, spare parts, and consumables.
Manage the administrative documentation for vehicles (logbooks, contracts, insurance, etc.) under the supervision of the Logistics Coordinator.
Support initiatives to reduce the carbon footprint, such as vehicle pooling and fleet rationalization.
Stock Management:
Support the sizing of emergency stocks and contingency planning, ensuring proper flow and validation between storekeepers and programs.
Ensure compliance with SI storage procedures, oversee monthly physical inventories and donation valuations, and propose material reallocations after program completion.
Assets Management:
Contribute to defining the equipment replenishment strategy and scaling up communication resources according to field capacities.
Ensure all equipment is assigned a logistics code, participate in monthly park statement updates, and oversee periodic physical inventories at coordination and field levels, in compliance with SI procedures and applicable legislation.
Premises Management:
Review all lease agreements and amendments, supporting field teams in assessing premises and drafting new leases during relocations.
Supervise the coordination logistics officer to ensure guesthouses and offices meet minimum safety and logistical standards.
Computer Equipment Management & IT:
Support the implementation of data backup and protection strategies using SharePoint and LINK, in coordination with HQ.
Build staff capacity on SharePoint and data storage practices.
Coordinate email creation/modification for new joiners with HR.
Supervise field logistics teams and the coordination logistics officer to ensure software licenses are valid and assets are properly maintained or repaired.
Coordinate with field teams to ensure IT infrastructure and connectivity meet SI standards.
Reporting & Capitalization:
Analyze monthly logistics reports from bases and report to the Logistics Coordinator on schedule.
Support proposal development and donor reporting, including reviewing BOQs and compiling procurement files.
Monitor partner compliance with SI logistics procedures through spot checks and documentation reviews.
Centralize key logistics data (transport, suppliers, pricing) and ensure readiness for audits.
Participate in coordination and inter-agency meetings.
Ensure proper archiving of logistics documents.
Human Resource Management:
Conduct logistics and IT briefings for new joiners, and provide ongoing support and training materials to team members.
Supervise and appraise direct reports.
Contribute to organizing regular team meetings.
Vehicle Fleet Management:
Participate in sizing and optimizing the fleet and thermal park-based activities, ensuring homogeneity across bases.
Participate in planning and executing maintenance and repair tasks on mission vehicles.
Contribute to defining the contents of vehicle toolkits and ensure compliance at all bases.
Participate in compiling and analyzing monthly fuel consumption data.
Assist in implementing a supply strategy for fuel, spare parts, and consumables.
Manage the administrative documentation for vehicles (logbooks, contracts, insurance, etc.) under the supervision of the Logistics Coordinator.
Support initiatives to reduce the carbon footprint, such as vehicle pooling and fleet rationalization.
Stock Management:
Support the sizing of emergency stocks and contingency planning, ensuring proper flow and validation between storekeepers and programs.
Ensure compliance with SI storage procedures, oversee monthly physical inventories and donation valuations, and propose material reallocations after program completion.
Assets Management:
Contribute to defining the equipment replenishment strategy and scaling up communication resources according to field capacities.
Ensure all equipment is assigned a logistics code, participate in monthly park statement updates, and oversee periodic physical inventories at coordination and field levels, in compliance with SI procedures and applicable legislation.
Premises Management:
Review all lease agreements and amendments, supporting field teams in assessing premises and drafting new leases during relocations.
Supervise the coordination logistics officer to ensure guesthouses and offices meet minimum safety and logistical standards.
Computer Equipment Management & IT:
Support the implementation of data backup and protection strategies using SharePoint and LINK, in coordination with HQ.
Build staff capacity on SharePoint and data storage practices.
Coordinate email creation/modification for new joiners with HR.
Supervise field logistics teams and the coordination logistics officer to ensure software licenses are valid and assets are properly maintained or repaired.
Coordinate with field teams to ensure IT infrastructure and connectivity meet SI standards.
Reporting & Capitalization:
Analyze monthly logistics reports from bases and report to the Logistics Coordinator on schedule.
Support proposal development and donor reporting, including reviewing BOQs and compiling procurement files.
Monitor partner compliance with SI logistics procedures through spot checks and documentation reviews.
Centralize key logistics data (transport, suppliers, pricing) and ensure readiness for audits.
Participate in coordination and inter-agency meetings.
Ensure proper archiving of logistics documents.
Human Resource Management:
Conduct logistics and IT briefings for new joiners, and provide ongoing support and training materials to team members.
Supervise and appraise direct reports.
Contribute to organizing regular team meetings.
Qualifications
Education & Experience:
Bachelor’s degree in Logistics, Supply Chain Management, or a related field.
+5 years of experience in the humanitarian sector, preferably with international NGOs.
+3 years in a logistics management role with increasing responsibilities.
Technical Skills:
Extensive experience managing humanitarian logistics operations, including fleet, stock, IT, and asset oversight.
Familiarity with LINK logistics software is an asset.
Demonstrated expertise in:
Fleet operations, maintenance, fuel tracking, and documentation.
Inventory control, warehousing, and donation management.
Asset management in line with communication equipment standards.
IT support functions, data backup systems, and software licensing.
Procurement processes, BOQs, donor compliance, and logistics reporting.
Supervising teams, conducting performance appraisals, and building staff capacity.
Customs procedures for import/export operations.
Transversal Skills:
Strong analytical and problem-solving capabilities
Excellent planning and organizational skills
Clear and effective communication, both written and verbal
Proven leadership and team development experience
Ability to adapt in complex, fast-changing environments
High level of integrity and adherence to compliance standards
Languages:
Arabic: Fluent
English: Fluent
Kurdish: is a plus
Bachelor’s degree in Logistics, Supply Chain Management, or a related field.
+5 years of experience in the humanitarian sector, preferably with international NGOs.
+3 years in a logistics management role with increasing responsibilities.
Technical Skills:
Extensive experience managing humanitarian logistics operations, including fleet, stock, IT, and asset oversight.
Familiarity with LINK logistics software is an asset.
Demonstrated expertise in:
Fleet operations, maintenance, fuel tracking, and documentation.
Inventory control, warehousing, and donation management.
Asset management in line with communication equipment standards.
IT support functions, data backup systems, and software licensing.
Procurement processes, BOQs, donor compliance, and logistics reporting.
Supervising teams, conducting performance appraisals, and building staff capacity.
Customs procedures for import/export operations.
Transversal Skills:
Strong analytical and problem-solving capabilities
Excellent planning and organizational skills
Clear and effective communication, both written and verbal
Proven leadership and team development experience
Ability to adapt in complex, fast-changing environments
High level of integrity and adherence to compliance standards
Languages:
Arabic: Fluent
English: Fluent
Kurdish: is a plus
Salary and Benefits
SI will offer a monthly salary of 2,070 USD, along with a comprehensive benefits package.
About us
SOLIDARITES INTERNATIONAL (SI) is an international humanitarian aid association which, since more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their basic needs for food, water and shelter. Particularly committed to the fight against diseases linked to unsafe water, the leading cause of death in the world, SI's interventions provide expertise in the field of access to drinking water, sanitation and hygiene promotion, but also in the essential area of food security and livelihoods. Present in 26 countries, the SI teams – 3200 people in total, made up of expatriates, national staff, permanent staff at HQ, and a few volunteers - intervene with professionalism and commitment while respecting cultural norms.
Required employees number
1
Posted On
Aug 11, 2025
Expiry Date
Sep 10, 2025
CV Language
English
