Job ID
43940
Job Title
Recruitment & Contract (HR Supervisor)
To work for
Solidarites International
Country
Syria
City
Damascus
Field of Work
HR/QM
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Baccalaureate
Responsibilities
MISSION AND OBJECTIVES:
Reporting to the HR Coordinator, the Recruitment & Contract Management Supervisor is responsible for overseeing national and international recruitment processes, expatriate administrative follow-up across the mission, including the contract, mission orders and leave management. The position ensures legal compliance with local labor laws and SI procedures, manages visa, residency, and work permit processes with the support of the HR/Liaison Officer, and supports the smooth coordination of staff movements.
RECRUITMENT
Lead and coordinate end-to-end recruitment for national and international positions.
Develop, update, and monitor recruitment plans with the HR Coordinator and field teams.
Ensure equity, gender balance, and diversity through inclusive sourcing, unbiased screening, and diverse panels.
Hold recruitment kick-off meetings with hiring managers to define needs, roles, timelines, and steps.
Provide technical support to field HR focal points and base admins to ensure compliance with SI procedures.
Maintain the recruitment tracking matrix; prepare consolidated longlists with the HR Coordinator.
Coordinate shortlisting with hiring managers and ensure timely progression of all steps.
Manage interview scheduling, invitations, and documentation of results.
Participate in interviews as HR representative, ensuring fairness, compliance, and documentation.
Consolidate and validate recruitment files for selected candidates before HR Coordinator review.
Recommend high-performing candidates for talent pools.
EXPATRIATES ADMINISTRATIVE FOLLOW-UP
Coordinate with logistics for expatriate accommodation and transportation on arrival.
Organize administrative onboarding: schedule and deliver HR briefings, collect documentation.
Manage preparation of expatriate per diems per SI policies.
Maintain and update the expatriate database; provide weekly reports to the HR Coordinator on key dates and needs.
Complete and submit the monthly HR shuttle and NOCODB, ensuring accurate rest day tracking and supporting documentation.
File and archive all expatriate administrative documents per SI procedures and legal requirements; share with HQ as needed.
Distribute HQ-issued contracts and amendments, follow up on signatures, and return signed copies to HQ.
LIAISON AND EXTERNAL RELATIONS
Coordinate issuance and renewal of residency and work permits for expatriates and dependents with HR/Liaison Officer support.
Track visa, residency, and permit expirations via the Expat Legal Status tool to ensure timely action.
Process payments to legal service providers promptly.
Liaise with external partners and legal advisors to stay informed on national policy changes affecting expatriate presence.
Reporting to the HR Coordinator, the Recruitment & Contract Management Supervisor is responsible for overseeing national and international recruitment processes, expatriate administrative follow-up across the mission, including the contract, mission orders and leave management. The position ensures legal compliance with local labor laws and SI procedures, manages visa, residency, and work permit processes with the support of the HR/Liaison Officer, and supports the smooth coordination of staff movements.
RECRUITMENT
Lead and coordinate end-to-end recruitment for national and international positions.
Develop, update, and monitor recruitment plans with the HR Coordinator and field teams.
Ensure equity, gender balance, and diversity through inclusive sourcing, unbiased screening, and diverse panels.
Hold recruitment kick-off meetings with hiring managers to define needs, roles, timelines, and steps.
Provide technical support to field HR focal points and base admins to ensure compliance with SI procedures.
Maintain the recruitment tracking matrix; prepare consolidated longlists with the HR Coordinator.
Coordinate shortlisting with hiring managers and ensure timely progression of all steps.
Manage interview scheduling, invitations, and documentation of results.
Participate in interviews as HR representative, ensuring fairness, compliance, and documentation.
Consolidate and validate recruitment files for selected candidates before HR Coordinator review.
Recommend high-performing candidates for talent pools.
EXPATRIATES ADMINISTRATIVE FOLLOW-UP
Coordinate with logistics for expatriate accommodation and transportation on arrival.
Organize administrative onboarding: schedule and deliver HR briefings, collect documentation.
Manage preparation of expatriate per diems per SI policies.
Maintain and update the expatriate database; provide weekly reports to the HR Coordinator on key dates and needs.
Complete and submit the monthly HR shuttle and NOCODB, ensuring accurate rest day tracking and supporting documentation.
File and archive all expatriate administrative documents per SI procedures and legal requirements; share with HQ as needed.
Distribute HQ-issued contracts and amendments, follow up on signatures, and return signed copies to HQ.
LIAISON AND EXTERNAL RELATIONS
Coordinate issuance and renewal of residency and work permits for expatriates and dependents with HR/Liaison Officer support.
Track visa, residency, and permit expirations via the Expat Legal Status tool to ensure timely action.
Process payments to legal service providers promptly.
Liaise with external partners and legal advisors to stay informed on national policy changes affecting expatriate presence.
Qualifications
Education & Experience
Bachelor’s degree in HR, Business Administration, Law, or related field (HR certification an asset).
+3 years in HR, including recruitment and contract management; at least 2 years in a supervisory role; INGO/humanitarian sector experience strongly preferred;
Knowledge of Syrian labor law and expatriate procedures
Skills:
Strong organizational, communication, and liaison skills; proficiency in MS Office; fluency in Arabic and English is mandatory; ability to manage multiple priorities and ensure compliance
Languages
Arabic: Fluent
English: Fluent
Bachelor’s degree in HR, Business Administration, Law, or related field (HR certification an asset).
+3 years in HR, including recruitment and contract management; at least 2 years in a supervisory role; INGO/humanitarian sector experience strongly preferred;
Knowledge of Syrian labor law and expatriate procedures
Skills:
Strong organizational, communication, and liaison skills; proficiency in MS Office; fluency in Arabic and English is mandatory; ability to manage multiple priorities and ensure compliance
Languages
Arabic: Fluent
English: Fluent
Salary and Benefits
SI will offer a monthly salary of 1,230 USD, along with a comprehensive benefits package.
About us
SOLIDARITES INTERNATIONAL (SI) is an international humanitarian aid association which, since more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their basic needs for food, water and shelter. Particularly committed to the fight against diseases linked to unsafe water, the leading cause of death in the world, SI's interventions provide expertise in the field of access to drinking water, sanitation and hygiene promotion, but also in the essential area of food security and livelihoods. Present in 26 countries, the SI teams – 3200 people in total, made up of expatriates, national staff, permanent staff at HQ, and a few volunteers - intervene with professionalism and commitment while respecting cultural norms.
Required employees number
1
Posted On
Aug 13, 2025
Expiry Date
Sep 12, 2025
CV Language
English
