Procurement & Logistic Assistant

Syria

Procurement/Logistics/Delivery

Finished or Exempted (For male)

The Procurement & Logistic Assistant is responsible for supporting the procurement and logistics team in executing procurement processes, managing assets and inventory, and overseeing the fleet and transportation needs in compliance with the organization’s standard operating procedures (SOPs) and donor requirements.

1. Procurement
• Assist in identifying suitable and reliable suppliers, vendors, and service providers.
• Support the procurement of goods and services, ensuring compliance with legal procedures and organizational guidelines.
• Maintain and update a list of preferred suppliers and assist in preparing contracts and purchase orders.
• Support the Logistics Officer in market analysis to keep procurement data up to date.
2. Documentation and Archiving
• Ensure the proper and timely archiving of procurement and logistics-related documents, ensuring all files are well-documented and organized (ledgers, requisition orders, stock cards, inventory reports).
• Maintain accurate records of procurement and supply chain activities for audit and reporting purposes.
3. Fleet and Transportation
• Assist in the management of the organization’s fleet, including vehicle maintenance, logbooks, and first-aid kits.
• Coordinate staff transportation within the base and other locations as needed, ensuring all safety protocols are followed.
• Ensure security protocols for vehicle movements and staff safety are adhered to.
4. Asset and Inventory
• Support the Logistics Officer in maintaining accurate asset records, including coding, labeling, and tracking assets across the office and project sites.
• Assist in regular physical inventory checks and ensure proper documentation and reporting of asset usage.
• Ensure the correct implementation of asset handovers, transfers, and returns, and update the asset database accordingly.
5. Premises and Maintenance
• Assist in maintaining office facilities, guest houses, and staff accommodations, including utilities, repairs, and safety compliance.
• Coordinate with service providers for maintenance and ensure the timely completion of all required repairs.
6. Coordination and Communication
• Support in handling correspondence with relevant authorities and stakeholders, such as SARC, for official communications, permits, and approvals.
• Liaise with internal departments such as finance and HR to ensure smooth logistics and procurement processes.
7. General Support
• Carry out any other task that may be assigned by the Line Manager, including supporting audit preparations and external evaluations.
• Ensure compliance with WW-GVC logistics guidelines and standards at all times.
Perform any other tasks assigned by the supervisor as required and related to the nature of work.

In the process of recruitment, selection and appointment We World GVC implement a range of procedures and actions including Criminal Background Checks/ International vetting/Certificate of good conduct to ensure children and vulnerable adults are safeguarded and abuse is prevented

Gruppo di Volontariato Civile, GVC - a non-governmental, and independent organization, founded in 1971 in Bologna (Italy).
Since its foundation, GVC is active in international development aid projects, humanitarian aid to populations suffering from conflicts and natural disasters to reconstruction, hygiene, and food security; from rural development to education, to the protection of women's and children's rights.
In over forty years of activity, GVC had operated in all parts of the world, carrying out thousands of projects. collaborating with public institutions, cultural associations, cooperatives, and Italian and European NGOs,
In Syria, among 2010 and 2011, GVC implemented a project in Syria, in the city of Aleppo, strengthening the educational system in public schools taking in consideration presence of Iraqi students refugees.
At the end of 2013 GVC obtained the authorization from the Syrian Ministry of Foreign Affairs to work in humanitarian aid in the crisis.
WeWorld GVC is an equal opportunity organization and will not allow discrimination based upon age, ethnicity, ancestry, gender, national origin, disability, race, size, religion, sexual orientation, socioeconomic background, or any other status prohibited by applicable law.

WeWorld GVC has also a zero-tolerance approach to any harm to, or exploitation of, a child or a vulnerable adult by any of our staff, related persons or partners. Safeguarding checks are part of the selection process.
WeWorld GVC commitment to being a safe organization begins with the staff recruitment process which includes meticulous checks, such as criminal records checks or check disclosure of previous convictions, to ensure children and vulnerable people are safeguarded and abuse is prevented.

WeWorld GVC promotes a welcoming, diverse and discrimination- and harassment-free workplace and expects the highest standards of behavior from all its staff, who are requested to adhere to the principles and behavioral rules defined in the CoEC and the Organizational Policies.

The Code of Ethics and Conduct (CoEC), PSEAH, Child safeguarding and all the organizational policies can be found here: https://www.WeWorld GVC.it/en/about-us/transparency

Aug 13, 2025

Required

Printer-friendly view                 Apply Online