Job ID
44020
Job Title
Procurement Officer
To work for
Aga Khan Health Services-Syria
Country
Syria
City
Damascus
Field of Work
Operations - Procurement/Logistics/Delivery
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
1.Develop and update procurement plans including costing, scheduling and applicable procurement methods, and ensure timely delivery of results (goods and services).
2.Conduct market research to identify new suppliers and maintain a strong portfolio of reliable vendors relevant to the AKHS activities.
3.Check accuracy of the Purchase Requests (PRs) and Prepare Purchase Orders and contracts.
4.Analyze and review specifications and terms of reference to ensure completeness, accuracy and compliance with quality standards.
5.Manage all procurement activities, both internal and external, including tendering and bidding processes, ensuring they are conducted in compliance with AKHS procurement guidelines and aligned with organizational needs and timelines.
6.Analyze the purchase request from the user departments and determine the appropriate method of procurement, Quotation, and Request for Proposal.
7.Ensures that procured health products comply with international and national standards.
8.Monitor suppliers’ performance with respect to the quality and timely delivery of goods and services. Ensure quality review of submissions.
9.Implement the internal control system, which ensures that Purchase Orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
10.Prepare and maintain up-to-date price lists for all major suppliers.
11.Ensure all the contracts are renewed as and when due for renewal.
12.Ensure the completeness and accuracy of all procurement documents before processing payments.
13.Coordinate with finance team to follow up payments.
14.Participate in the continuous improvement process of procurement dept, by adding to the rationale of the sequence of: lessons learnt, suggested solutions, and issues solving.
15.Ensure all procurement activities comply with AKHS policies, relevant codes of conduct, procedures, and donor standards.
16.Ensure that requesters receive their requested goods or services in a timely manner
17.Maintain accurate and organized archiving of all procurement documents.
18.Develop and maintain strong relationships with key suppliers to ensure continuity of supply, resolve disputes, and negotiate favorable terms.
19.Collaborate with staff on new standing agreements, ensuring staff awareness of product lines of the suppliers.
20.Manage urgent procurement needs effectively during emergencies or health crises, ensuring timely and compliant delivery.
21.Prepare and submit periodic procurement reports, including procurement status, cost savings, supplier performance, and compliance metrics.
2.Conduct market research to identify new suppliers and maintain a strong portfolio of reliable vendors relevant to the AKHS activities.
3.Check accuracy of the Purchase Requests (PRs) and Prepare Purchase Orders and contracts.
4.Analyze and review specifications and terms of reference to ensure completeness, accuracy and compliance with quality standards.
5.Manage all procurement activities, both internal and external, including tendering and bidding processes, ensuring they are conducted in compliance with AKHS procurement guidelines and aligned with organizational needs and timelines.
6.Analyze the purchase request from the user departments and determine the appropriate method of procurement, Quotation, and Request for Proposal.
7.Ensures that procured health products comply with international and national standards.
8.Monitor suppliers’ performance with respect to the quality and timely delivery of goods and services. Ensure quality review of submissions.
9.Implement the internal control system, which ensures that Purchase Orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
10.Prepare and maintain up-to-date price lists for all major suppliers.
11.Ensure all the contracts are renewed as and when due for renewal.
12.Ensure the completeness and accuracy of all procurement documents before processing payments.
13.Coordinate with finance team to follow up payments.
14.Participate in the continuous improvement process of procurement dept, by adding to the rationale of the sequence of: lessons learnt, suggested solutions, and issues solving.
15.Ensure all procurement activities comply with AKHS policies, relevant codes of conduct, procedures, and donor standards.
16.Ensure that requesters receive their requested goods or services in a timely manner
17.Maintain accurate and organized archiving of all procurement documents.
18.Develop and maintain strong relationships with key suppliers to ensure continuity of supply, resolve disputes, and negotiate favorable terms.
19.Collaborate with staff on new standing agreements, ensuring staff awareness of product lines of the suppliers.
20.Manage urgent procurement needs effectively during emergencies or health crises, ensuring timely and compliant delivery.
21.Prepare and submit periodic procurement reports, including procurement status, cost savings, supplier performance, and compliance metrics.
Qualifications
•University degree in accounting, finance, business administration or any related field, Preference will be given to the holder of Diploma in Procurement and Supplies Management.
•At least 4 years’ experience in the field of procurement and supply management, preferably in health and medical equipment and supply.
•Experience in using computers and Office software (MS Word, Excel, etc.).
•Language Requirements: Fluency in spoken and written English and Arabic.
•At least 4 years’ experience in the field of procurement and supply management, preferably in health and medical equipment and supply.
•Experience in using computers and Office software (MS Word, Excel, etc.).
•Language Requirements: Fluency in spoken and written English and Arabic.
Specific Vacancy Requirements
• Not a government employee.
• The ability to travel within the Syrian provinces.
• The ability to commit to working with AKHS-S during official working hours.
• The ability to travel within the Syrian provinces.
• The ability to commit to working with AKHS-S during official working hours.
Salary and Benefits
AKHS Salary Scale.
About us
Aga Khan Health Services, Syria (AKHS,S) is an agency of Aga Khan Development Network (AKDN) which is a group of development agencies with mandates that include the environment, health, education, architecture, culture, microfinance, rural development, disaster reduction, and the promotion of private-sector enterprise and the revitalization of historic cities. AKDN agencies conduct their programmers without regard to faith, origin or gender.
The Aga Khan Health Services (AKHS) that works to improve the health of the population in the countries in which it operates. In Syria, AKHS works in particular to strengthen and develop the existing health systems, and seeks to achieve the full health coverage of population through supporting the essential health services of the public health facilities and improving their quality, and delivering several complementary health services which cover some of the unmet health needs, in addition to work constantly on enabling community and individuals to play an effective role towards their health by access and adopt healthy lifestyles and participating effectively in health care programmers, especially health promotion and disease prevention.
The Aga Khan Health Services (AKHS) that works to improve the health of the population in the countries in which it operates. In Syria, AKHS works in particular to strengthen and develop the existing health systems, and seeks to achieve the full health coverage of population through supporting the essential health services of the public health facilities and improving their quality, and delivering several complementary health services which cover some of the unmet health needs, in addition to work constantly on enabling community and individuals to play an effective role towards their health by access and adopt healthy lifestyles and participating effectively in health care programmers, especially health promotion and disease prevention.
Required employees number
1
Posted On
Aug 18, 2025
Expiry Date
Sep 17, 2025
