Job ID
44163
Job Title
Finance Coordinator - Budgeting and Reporting (Please apply on IRC careers Website)
To work for
International Rescue Committee
Country
Syria
City
Damascus
Field of Work
Finances/Accountancy
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Job Overview/Summary:
The budgeting and reporting coordinator assists the Deputy Director for Finance (DDF) by managing the day-to-day operations of the budgeting and reporting unit.
Responsibilities:
The incumbent is responsible for ensuring that the day-to-day budgeting and reporting operations functions are performed in accordance with Donors, IRC and country office policy and procedures.
Specific responsibilities within each functional area are as follows:
Budget Management and Logistics:
Prepare and deliver timely monthly, quarterly, and ad hoc budget reports as required by the DDF.
Ensure the accurate preparation and timely loading of budgets into IRC’s financial system, Integra, including setting up donor D-codes.
Support the coordination and consolidation of budget submissions for proposals, realignments, and modifications.
Donor Financial Reporting:
Draft donor financial reports for review by the DDF, ensuring accuracy and compliance with donor requirements.
Analyze budget performance against actual results to identify compliance risks or accounting issues.
Allocate donor portfolio responsibilities among team members to ensure efficient coverage and risk mitigation.
Prepare detailed, donor-compliant budgets in Integra to facilitate seamless financial reporting directly from the system.
Review grant expenditure to identify potential underspending, overspending, or misallocations and recommend corrective measures.
Coordinate with Regional Finance team to complete required review process before submission of donor facing reports.
Capacity Building and Field Office Support:
Act as the primary point of contact for field offices on budgeting and donor financial reporting queries.
Conduct field visits to train finance and program staff on IRC financial systems, donor reporting, and budget management.
Provide tailored capacity-building programs for budgeting and reporting staff to ensure they are fully equipped to manage their portfolios.
Identify systemic challenges in field office financial practices and recommend solutions, including policy revisions.
Financial Reconciliation and Analysis:
Supervise or perform reconciliation of grant-specific balance sheet accounts, ensuring accuracy and timely resolution of discrepancies.
Conduct detailed monthly analyses of receivables and payables to ensure alignment with balance sheet accounts.
Cash Forecasting and Management:
Develop and manage accurate grant-specific cash forecasts, collaborating with field and program teams to ensure timely funding.
Submit country-level cash transfer requests (CTR) aligned with grant projections and cash needs.
Cost Allocation and Analysis:
Provide recommendations for cost allocation systems and methodologies compliant with donor regulations and IRC policies.
Support the development and periodic review of country-specific cost allocation processes, including shared program costs and indirect costs.
Audit and Compliance
To review and analyze Syria Country office compliance with all local laws (e.g tax registration and labor laws). To ensure good record keeping of all financial data concluded.
Support DDF in ensuring the implementation and maintenance of robust internal control systems across all financial operations. Assist in developing and enforcing policies and procedures to minimize risks.
Assist the DDF in preparing for and coordinating internal and external audits. Ensure that all audit recommendations are implemented promptly.
Monitor and ensure compliance with IRC’s financial policies, donor requirements, and local regulations. Provide regular updates to the DDF on compliance issues.
Develop record keeping system offline and online which is efficient and in line with IRC guidelines.
Monitor the effectiveness of the field office financial records and therefore identify potential risk areas and to recommend solutions.
Monitor the effectiveness of internal controls, identifying gaps, and recommending corrective actions. Support in all internal and external audits.
Operating Budget Management:
Assist in preparing and maintaining the country program’s Operating Budget (OB), ensuring accuracy and completeness.
Consolidate and analyze direct and support program costs to provide actionable insights on funding gaps and cost coverage.
Develop monthly and quarterly financial management reports to monitor unrestricted funding usage and support decision-making.
Generate and analyze Budget vs. Actuals (BvAs) reports to ensure optimal budget utilization and recommend necessary realignments.
Emergency Response Financial Management:
Collaborate with program and operations teams to prepare rapid response budgets that meet emergency funding needs.
Ensure financial tools and reports are adapted for emergency contexts, enabling swift decision-making.
Staff Performance Management, Learning & Development
Hire, supervise, and build the capacity of team members in relevant technical and management competencies.
Develop and implement remote management capacity-building approaches to build the strengths the team’s teams in Syria.
Coach, train, supervise and mentor direct-report staff, including communicating clear expectations, setting annual performance objectives, providing regular and timely positive and constructive performance feedback, and providing documented semi-annual performance reviews.
Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
Approve and manage time, attendance and leave requests to ensure adequate departmental coverage; ensure monthly, accurate timesheet submission and carry out probationary reviews.
Hold high-quality meetings with each direct report on a regular and predictable basis, minimally on a monthly basis.
Provide a measurable development plan including on-the-job learning with the aim of strengthening technical capacity, exchanging knowledge within the team and providing guidance on career paths.
As required, identify staff performance issues and work with Human Resources to document and address these in accordance with the National Staff Employment Policies.
Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
Promote and monitor staff care and well-being. Model healthy work-life balance practices. Support appropriate interventions in response to identified staff care needs of both national and international staff.
Look for opportunities to support staff in their career growth, where appropriate. As part of succession plan and nationalization goals, identify, train and develop capability and capacity of national staff to successfully transition role and responsibilities, by the end of assignment.
The budgeting and reporting coordinator assists the Deputy Director for Finance (DDF) by managing the day-to-day operations of the budgeting and reporting unit.
Responsibilities:
The incumbent is responsible for ensuring that the day-to-day budgeting and reporting operations functions are performed in accordance with Donors, IRC and country office policy and procedures.
Specific responsibilities within each functional area are as follows:
Budget Management and Logistics:
Prepare and deliver timely monthly, quarterly, and ad hoc budget reports as required by the DDF.
Ensure the accurate preparation and timely loading of budgets into IRC’s financial system, Integra, including setting up donor D-codes.
Support the coordination and consolidation of budget submissions for proposals, realignments, and modifications.
Donor Financial Reporting:
Draft donor financial reports for review by the DDF, ensuring accuracy and compliance with donor requirements.
Analyze budget performance against actual results to identify compliance risks or accounting issues.
Allocate donor portfolio responsibilities among team members to ensure efficient coverage and risk mitigation.
Prepare detailed, donor-compliant budgets in Integra to facilitate seamless financial reporting directly from the system.
Review grant expenditure to identify potential underspending, overspending, or misallocations and recommend corrective measures.
Coordinate with Regional Finance team to complete required review process before submission of donor facing reports.
Capacity Building and Field Office Support:
Act as the primary point of contact for field offices on budgeting and donor financial reporting queries.
Conduct field visits to train finance and program staff on IRC financial systems, donor reporting, and budget management.
Provide tailored capacity-building programs for budgeting and reporting staff to ensure they are fully equipped to manage their portfolios.
Identify systemic challenges in field office financial practices and recommend solutions, including policy revisions.
Financial Reconciliation and Analysis:
Supervise or perform reconciliation of grant-specific balance sheet accounts, ensuring accuracy and timely resolution of discrepancies.
Conduct detailed monthly analyses of receivables and payables to ensure alignment with balance sheet accounts.
Cash Forecasting and Management:
Develop and manage accurate grant-specific cash forecasts, collaborating with field and program teams to ensure timely funding.
Submit country-level cash transfer requests (CTR) aligned with grant projections and cash needs.
Cost Allocation and Analysis:
Provide recommendations for cost allocation systems and methodologies compliant with donor regulations and IRC policies.
Support the development and periodic review of country-specific cost allocation processes, including shared program costs and indirect costs.
Audit and Compliance
To review and analyze Syria Country office compliance with all local laws (e.g tax registration and labor laws). To ensure good record keeping of all financial data concluded.
Support DDF in ensuring the implementation and maintenance of robust internal control systems across all financial operations. Assist in developing and enforcing policies and procedures to minimize risks.
Assist the DDF in preparing for and coordinating internal and external audits. Ensure that all audit recommendations are implemented promptly.
Monitor and ensure compliance with IRC’s financial policies, donor requirements, and local regulations. Provide regular updates to the DDF on compliance issues.
Develop record keeping system offline and online which is efficient and in line with IRC guidelines.
Monitor the effectiveness of the field office financial records and therefore identify potential risk areas and to recommend solutions.
Monitor the effectiveness of internal controls, identifying gaps, and recommending corrective actions. Support in all internal and external audits.
Operating Budget Management:
Assist in preparing and maintaining the country program’s Operating Budget (OB), ensuring accuracy and completeness.
Consolidate and analyze direct and support program costs to provide actionable insights on funding gaps and cost coverage.
Develop monthly and quarterly financial management reports to monitor unrestricted funding usage and support decision-making.
Generate and analyze Budget vs. Actuals (BvAs) reports to ensure optimal budget utilization and recommend necessary realignments.
Emergency Response Financial Management:
Collaborate with program and operations teams to prepare rapid response budgets that meet emergency funding needs.
Ensure financial tools and reports are adapted for emergency contexts, enabling swift decision-making.
Staff Performance Management, Learning & Development
Hire, supervise, and build the capacity of team members in relevant technical and management competencies.
Develop and implement remote management capacity-building approaches to build the strengths the team’s teams in Syria.
Coach, train, supervise and mentor direct-report staff, including communicating clear expectations, setting annual performance objectives, providing regular and timely positive and constructive performance feedback, and providing documented semi-annual performance reviews.
Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
Approve and manage time, attendance and leave requests to ensure adequate departmental coverage; ensure monthly, accurate timesheet submission and carry out probationary reviews.
Hold high-quality meetings with each direct report on a regular and predictable basis, minimally on a monthly basis.
Provide a measurable development plan including on-the-job learning with the aim of strengthening technical capacity, exchanging knowledge within the team and providing guidance on career paths.
As required, identify staff performance issues and work with Human Resources to document and address these in accordance with the National Staff Employment Policies.
Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
Promote and monitor staff care and well-being. Model healthy work-life balance practices. Support appropriate interventions in response to identified staff care needs of both national and international staff.
Look for opportunities to support staff in their career growth, where appropriate. As part of succession plan and nationalization goals, identify, train and develop capability and capacity of national staff to successfully transition role and responsibilities, by the end of assignment.
Qualifications
Required Experience/qualification/Skills:
Bachelor’s degree in finance, Accounting or any related field, preferred MBA Finance, ACCA/ACMA.
At least 8 years of experience, 3 of them in a managerial level.
NGOs/INGOs budgeting and reporting experience is required.
Previous experience in an emergency or conflict-afflicted setting is required.
Demonstrated Skills and Competencies:
A commitment to IRC’s mission, vision, values and IRC Way – Professional Code of Conduct.
Credible written, presentation and verbal communication skills; ability to convey information effectively and solid experience providing training and staff development
Validated sense of professional discretion, integrity, and ability to handle complex situations diplomatically and to effective resolution.
Excellent management and interpersonal skills and a solid ability to promote harmonious/cohesive teamwork, in a cross-cultural context.
Validated ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional patience.
Highly collaborative and resourceful; ability to establish positive working relationships with senior level management and all other partners to maximize cooperation and productivity.
Analytical ability in creating effective solutions to complex matters while adhering to labor laws and internal policies.
Language/Travel:
English is required, while Arabic is desired.
Travel: 15% to field sites as well as attending regional and global workshops and meetings.
Key Working Relationships:
Position Reports to: DDF
Position directly supervises: Budging and reporting Manger
Indirect Reporting (If applicable): NA
Key Internal Contacts: Grants department, and Programs Department, ESMT, RO Finance.
Key External Contacts: Auditors
Bachelor’s degree in finance, Accounting or any related field, preferred MBA Finance, ACCA/ACMA.
At least 8 years of experience, 3 of them in a managerial level.
NGOs/INGOs budgeting and reporting experience is required.
Previous experience in an emergency or conflict-afflicted setting is required.
Demonstrated Skills and Competencies:
A commitment to IRC’s mission, vision, values and IRC Way – Professional Code of Conduct.
Credible written, presentation and verbal communication skills; ability to convey information effectively and solid experience providing training and staff development
Validated sense of professional discretion, integrity, and ability to handle complex situations diplomatically and to effective resolution.
Excellent management and interpersonal skills and a solid ability to promote harmonious/cohesive teamwork, in a cross-cultural context.
Validated ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional patience.
Highly collaborative and resourceful; ability to establish positive working relationships with senior level management and all other partners to maximize cooperation and productivity.
Analytical ability in creating effective solutions to complex matters while adhering to labor laws and internal policies.
Language/Travel:
English is required, while Arabic is desired.
Travel: 15% to field sites as well as attending regional and global workshops and meetings.
Key Working Relationships:
Position Reports to: DDF
Position directly supervises: Budging and reporting Manger
Indirect Reporting (If applicable): NA
Key Internal Contacts: Grants department, and Programs Department, ESMT, RO Finance.
Key External Contacts: Auditors
Salary and Benefits
as per IRC scale
About us
The IRC has operated in Syria since 2012, providing protection, health, economic recovery, and early childhood development programs in Idleb, Aleppo, Ar-Raqqa, Hassakeh, and Deir ez-Zor, with new programs expanding into Hama, rural Damascus, and Homs. With a team of over 700 members, the IRC has established trust and strong community relationships, ensuring access and effective service delivery. It plays a significant role in Syria’s NGO, donor, and coordination forums, holding key positions and adapting to the evolving context.
With the new realities under the new government, as of December 2024, the IRC has deployed a team to Damascus to set up operations and engage in coordination structures for newly accessible areas across Syria—including parts of NES, NWS, and other previously unreachable locations in South and Central Syria, adjusting operations to maximize coverage and efficiency.
Healthcare
Since 2012, the IRC has provided comprehensive primary and secondary healthcare through hospitals, clinics, and mobile medical units (MMUs). Ensuring access to vital services like sexual and reproductive health, clinical psychosocial support, and other specialized care. Working alongside our partners, we’ve helped secure a steady supply of medicines and medical equipment into the country, trained healthcare providers, and deployed health personnel to maintain services in even the most challenging conditions.
Protection
The IRC has been delivering protection programs in the northwest since 2013 and in the northeast of Syria since 2014, focusing on Protection/Rule of Law (PRoL), Women’s Protection and Empowerment (WPE), and Child Protection (CP). These efforts include specialized case management, PSS, protection monitoring, service mapping, and advocacy. Collaborating with partners, IRC improves access to protection services, raises community awareness, and strengthens referral pathways. Protection capacity building, community outreach, and rapid response through mobile protection teams have also been provided since 2017.
Economic Recovery and Development (ERD)
IRC has over 10 years of experience in Syria implementing cash, agriculture, and livelihoods programming, and was one of the first organizations to use cash transfers, supporting vulnerable communities with MPCT since 2014 in the northwest, and 2015 in the northeast.
Early Childhood Development (ECD)
The IRC, in partnership with Sesame Workshop, is implementing the 'Ahlan Simsim' program to provide early learning and nurturing care to children and caregivers affected by conflict and displacement across the Middle East. Our goal is to create inclusive environments where all children, regardless of their background, can reach their full potential, especially in communities that have experienced the brunt of the conflict.
With the new realities under the new government, as of December 2024, the IRC has deployed a team to Damascus to set up operations and engage in coordination structures for newly accessible areas across Syria—including parts of NES, NWS, and other previously unreachable locations in South and Central Syria, adjusting operations to maximize coverage and efficiency.
Healthcare
Since 2012, the IRC has provided comprehensive primary and secondary healthcare through hospitals, clinics, and mobile medical units (MMUs). Ensuring access to vital services like sexual and reproductive health, clinical psychosocial support, and other specialized care. Working alongside our partners, we’ve helped secure a steady supply of medicines and medical equipment into the country, trained healthcare providers, and deployed health personnel to maintain services in even the most challenging conditions.
Protection
The IRC has been delivering protection programs in the northwest since 2013 and in the northeast of Syria since 2014, focusing on Protection/Rule of Law (PRoL), Women’s Protection and Empowerment (WPE), and Child Protection (CP). These efforts include specialized case management, PSS, protection monitoring, service mapping, and advocacy. Collaborating with partners, IRC improves access to protection services, raises community awareness, and strengthens referral pathways. Protection capacity building, community outreach, and rapid response through mobile protection teams have also been provided since 2017.
Economic Recovery and Development (ERD)
IRC has over 10 years of experience in Syria implementing cash, agriculture, and livelihoods programming, and was one of the first organizations to use cash transfers, supporting vulnerable communities with MPCT since 2014 in the northwest, and 2015 in the northeast.
Early Childhood Development (ECD)
The IRC, in partnership with Sesame Workshop, is implementing the 'Ahlan Simsim' program to provide early learning and nurturing care to children and caregivers affected by conflict and displacement across the Middle East. Our goal is to create inclusive environments where all children, regardless of their background, can reach their full potential, especially in communities that have experienced the brunt of the conflict.
Required employees number
1
Posted On
Aug 25, 2025
Expiry Date
Sep 09, 2025
CV Language
English
