Job ID
44953
Job Title
Procurement Manager
To work for
GOAL
Country
Syria
City
Edleb
Field of Work
Procurement/Logistics/Delivery
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Duties, objectives and competencies
Procurement:
•Ensure that all procurement procedures in Syria offices are effectively followed in compliance with the GOAL Procurement Manual, relevant donor requirements and specific country requirements;
•Assist Supply Chain Advisor & Procurement Coordinator with high valued procurement and national/international tenders.
•Manage procurement staff, distributing tasks between them according to specialist areas, monitoring performance and providing on-going training in roles and procedures;
Ensure procurement department staff has satisfactory performance by facilitating interactive training, setting SMART objectives,
•Monitor the progress of all orders, in particular following up orders awaiting approvals to ensure they do not get delayed in the system;
•Check and approve procurement paperwork prepared by relevant procurement staff;
•Manage the set up and maintenance of all procurement filing, electronic and hardcopy, and ensure that files are complete, correct and include all relevant documentation to meet audit requirements;
•Ensure that the Anti-Terrorist & Sanction Checks (ATSC) file is complete and kept up to date, and ATSCs for suppliers are renewed as per the ATSC Guidelines;
•Organize regular local market surveys and ensure the Vendor Roster and other supplier information is kept up-to-date and referenced during the procurement process;
•Implement improved systems and procedures for procurement as agreed with the Procurement Coordinator / Supply Chain Advisor;
•Provide technical support to the team and solve problems without delay in procurement.
•Close Coordination with Logistics Manager and provide timely notification of shared tasks.
•Knowledge sharing with other Procurement Managers in Syria and timely information transfer on shared tasks.
•With the support of the Procurement Coordinator / Supply Chain Advisor address issues related to procurement procedures that arise from internal audits and reviews;
•Contribute to yearly, grant-based procurement plans if required by Procurement Coordinator
•Join bi-weekly/monthly Procurement Planning Meetings and provide input.
Order Management:
•Liaise closely with Procurement team to ensure that the GOAL Syria Digital Order Tracking Sheet (OTS) , Supplier List and Framework Agreement Tracker are updated
•Ensure that the OTS captures all relevant information and dates;
•Ensure that all comments on delays in procurement, special procurement requirements, or other relevant information is updated onto the OTS on a daily basis;
•Communicate to all relevant staff on orders awaiting approvals to ensure they do not get delayed in the system;
•Communicate to budget holders and requestors on any expected delays;
Finance & Procurement:
•Ensure Payment Request Forms (PRF) are raised promptly after delivery of supplies or completion of services;
•Check PRFs and ensure attached procurement files are complete, correct and have the relevant signatures before they are submitted to finance department for payment;
•Coordinate with Finance, Logistics, and Programme departments to ensure timely delivery, payment, and close-out of procurements.
Reporting
•Prepare Bi-Weekly Procurement Reports for the PC as well as specific mission reports.
•Organize weekly meetings with the team and collect reports.
Human Resource Management:
•With the support of the Procurement Coordinator manage performance appraisals /evaluation for procurement personnel.
•Liaise with HR in recruiting and discipline procedures for procurement personnel in accordance with GOAL HR policy; and
•Manage annual leave of procurement staff and ensure that there are sufficient procurement staff on duty at any given time to avoid interruption to the operations of the Procurement Department.
Other Duties:
•Provide procurement systems and procures briefings to new starters, and conduct inter-department training where required;
•Any other duties as directed by the Procurement Coordinator and/or Supply Chain Advisor in the management and coordination of the Procurement Department; and
•All positions in GOAL Syria may at times require manual handling and lifting.
Procurement:
•Ensure that all procurement procedures in Syria offices are effectively followed in compliance with the GOAL Procurement Manual, relevant donor requirements and specific country requirements;
•Assist Supply Chain Advisor & Procurement Coordinator with high valued procurement and national/international tenders.
•Manage procurement staff, distributing tasks between them according to specialist areas, monitoring performance and providing on-going training in roles and procedures;
Ensure procurement department staff has satisfactory performance by facilitating interactive training, setting SMART objectives,
•Monitor the progress of all orders, in particular following up orders awaiting approvals to ensure they do not get delayed in the system;
•Check and approve procurement paperwork prepared by relevant procurement staff;
•Manage the set up and maintenance of all procurement filing, electronic and hardcopy, and ensure that files are complete, correct and include all relevant documentation to meet audit requirements;
•Ensure that the Anti-Terrorist & Sanction Checks (ATSC) file is complete and kept up to date, and ATSCs for suppliers are renewed as per the ATSC Guidelines;
•Organize regular local market surveys and ensure the Vendor Roster and other supplier information is kept up-to-date and referenced during the procurement process;
•Implement improved systems and procedures for procurement as agreed with the Procurement Coordinator / Supply Chain Advisor;
•Provide technical support to the team and solve problems without delay in procurement.
•Close Coordination with Logistics Manager and provide timely notification of shared tasks.
•Knowledge sharing with other Procurement Managers in Syria and timely information transfer on shared tasks.
•With the support of the Procurement Coordinator / Supply Chain Advisor address issues related to procurement procedures that arise from internal audits and reviews;
•Contribute to yearly, grant-based procurement plans if required by Procurement Coordinator
•Join bi-weekly/monthly Procurement Planning Meetings and provide input.
Order Management:
•Liaise closely with Procurement team to ensure that the GOAL Syria Digital Order Tracking Sheet (OTS) , Supplier List and Framework Agreement Tracker are updated
•Ensure that the OTS captures all relevant information and dates;
•Ensure that all comments on delays in procurement, special procurement requirements, or other relevant information is updated onto the OTS on a daily basis;
•Communicate to all relevant staff on orders awaiting approvals to ensure they do not get delayed in the system;
•Communicate to budget holders and requestors on any expected delays;
Finance & Procurement:
•Ensure Payment Request Forms (PRF) are raised promptly after delivery of supplies or completion of services;
•Check PRFs and ensure attached procurement files are complete, correct and have the relevant signatures before they are submitted to finance department for payment;
•Coordinate with Finance, Logistics, and Programme departments to ensure timely delivery, payment, and close-out of procurements.
Reporting
•Prepare Bi-Weekly Procurement Reports for the PC as well as specific mission reports.
•Organize weekly meetings with the team and collect reports.
Human Resource Management:
•With the support of the Procurement Coordinator manage performance appraisals /evaluation for procurement personnel.
•Liaise with HR in recruiting and discipline procedures for procurement personnel in accordance with GOAL HR policy; and
•Manage annual leave of procurement staff and ensure that there are sufficient procurement staff on duty at any given time to avoid interruption to the operations of the Procurement Department.
Other Duties:
•Provide procurement systems and procures briefings to new starters, and conduct inter-department training where required;
•Any other duties as directed by the Procurement Coordinator and/or Supply Chain Advisor in the management and coordination of the Procurement Department; and
•All positions in GOAL Syria may at times require manual handling and lifting.
Qualifications
Requirements (essential)
• University degree in Procurement, Supply Chain, Economy, Logistics, Engineering, Business Administration or a related field
• At least 7 years of relevant work experience in areas such as procurement in humanitarian aid , private or government sectors;
• At least 3 years proven line management experience in a senior procurement role.
•Proven ability to develop staff and provide training on systems and procedures;
•Committed team player and ability to work within a multicultural team;
•Ability to understand and implement organizational and donor policies;
•Strong MS Office skills, with advanced proficiency in Excel (pivot tables, look-ups, simple data analysis); understanding the Power BI dashboards and working knowledge of Word, PowerPoint and Outlook
•Ability to manage and prioritize a varied workload in a in a dynamic work environment;
•A flexible approach to work and willingness to take on extra duties, work additional hours or on weekends as required;
•Excellent attention to detail;
•Trustworthy and honest; and
•Fluency in English and Arabic—both written and spoken.
Requirements (desired)
•Previous work experience with an International Humanitarian NGO;
•Technical knowledge and experiences managing high value tenders in an area of Humanitarian procurement; (e.g. Water, Sanitation and Hygiene (WASH), Shelter, CVA or other);
• University degree in Procurement, Supply Chain, Economy, Logistics, Engineering, Business Administration or a related field
• At least 7 years of relevant work experience in areas such as procurement in humanitarian aid , private or government sectors;
• At least 3 years proven line management experience in a senior procurement role.
•Proven ability to develop staff and provide training on systems and procedures;
•Committed team player and ability to work within a multicultural team;
•Ability to understand and implement organizational and donor policies;
•Strong MS Office skills, with advanced proficiency in Excel (pivot tables, look-ups, simple data analysis); understanding the Power BI dashboards and working knowledge of Word, PowerPoint and Outlook
•Ability to manage and prioritize a varied workload in a in a dynamic work environment;
•A flexible approach to work and willingness to take on extra duties, work additional hours or on weekends as required;
•Excellent attention to detail;
•Trustworthy and honest; and
•Fluency in English and Arabic—both written and spoken.
Requirements (desired)
•Previous work experience with an International Humanitarian NGO;
•Technical knowledge and experiences managing high value tenders in an area of Humanitarian procurement; (e.g. Water, Sanitation and Hygiene (WASH), Shelter, CVA or other);
Specific Vacancy Requirements
GOAL has the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with GOAL at the same grade level and with similar job descriptions, experience, and educational requirements.
Salary and Benefits
According to GOAL Syria Salary Scale
About us
Established in 1977, GOAL is an international
humanitarian and development agency,
committed to working with communities
to achieve sustainable and innovative early
response in crises, and lasting solutions to
poverty and vulnerability. GOAL has worked in
over 60 countries and has responded to almost
every major humanitarian disaster. We are
currently operational in 18 countries.
GOAL began operations in Syria in 2013 responding to the acute needs of conflict-affected communities. GOAL's areas of operations include but not limited to Aleppo, Idleb and Lattakia Governorates, and is expanding to new governorates in Syria. Programmes focus on Food and Nutrition Security, WASH, Shelter, Livelihoods/ERMS and Emergency Response with an emphasis on cash and voucher modalities. GOAL Syria implements its programmes directly, with over 500 staff based in Syria, and through Syrian NGO partners. GOAL's programme works at the household and community levels to improve community resilience and household coping strategies.
humanitarian and development agency,
committed to working with communities
to achieve sustainable and innovative early
response in crises, and lasting solutions to
poverty and vulnerability. GOAL has worked in
over 60 countries and has responded to almost
every major humanitarian disaster. We are
currently operational in 18 countries.
GOAL began operations in Syria in 2013 responding to the acute needs of conflict-affected communities. GOAL's areas of operations include but not limited to Aleppo, Idleb and Lattakia Governorates, and is expanding to new governorates in Syria. Programmes focus on Food and Nutrition Security, WASH, Shelter, Livelihoods/ERMS and Emergency Response with an emphasis on cash and voucher modalities. GOAL Syria implements its programmes directly, with over 500 staff based in Syria, and through Syrian NGO partners. GOAL's programme works at the household and community levels to improve community resilience and household coping strategies.
Required employees number
1
Posted On
Oct 15, 2025
Expiry Date
Nov 14, 2025
CV Language
English
