Job ID
45272
Job Title
HR Officer
To work for
IDA - Independent Doctors Association
Country
Syria
City
Aleppo
Field of Work
HR/QM
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Bachelor/ License Degree
Responsibilities
A. Recruitment and Hiring:
- Support departments in planning and implementing recruitment processes according to the approved structure and HR plan.
- Advertise vacancies through appropriate internal and external channels to ensure equal opportunity and broad outreach.
- Review Job Descriptions (JD) and Recruitment Requests (RFS) for accuracy and compliance before posting.
- Manage shortlisting, interviewing, and reference-checking processes, ensuring fairness and transparency.
- Prepare job offers, contracts, and any subsequent amendments in coordination with HR management.
- Ensure that all employee files are complete and accurately archived in both physical and digital formats.
- Conduct onboarding sessions and ensure that new staff receive orientation on IDA policies, Code of Conduct, and HR procedures.
B. General HR Management:
- Ensure compliance with Syrian labor laws and IDA internal HR policies in all HR-related actions.
- Support monthly payroll preparation in coordination with the Finance Department, ensuring accuracy and timely submission.
- Monitor staff attendance, leave balances, and maintain up-to-date records in the HR system.
- Support the performance management process by ensuring timely evaluations and documentation.
- Maintain an updated HR database and ensure secure handling of personal data and confidential information.
- Participate in internal and external audits by preparing and providing required HR documentation.
- Assist in the development and implementation of staff training and capacity-building plans.
- Provide day-to-day administrative support to HR operations and contribute to improving HR workflows
C. Coordination and Collaboration:
- Collaborate with program, logistics, and finance departments to ensure alignment of HR processes with operational needs.
- Contribute to the development and revision of HR policies, internal regulations, and standard operating procedures (SOPs).
- Ensure proper communication of HR policies to all employees and provide clarification when needed.
- Support the HR Coordinator in implementing organizational HR strategies and initiatives.
3. Key Performance Indicators (KPIs):
- Recruitment processes completed within the approved timelines.
- Staff files are maintained with 100% completeness and accuracy.
- Payroll and leave data were submitted with zero critical errors.
- 100% of new employees are oriented on IDA policies and the Code of Conduct.
- Timely completion of annual staff evaluations
- Support departments in planning and implementing recruitment processes according to the approved structure and HR plan.
- Advertise vacancies through appropriate internal and external channels to ensure equal opportunity and broad outreach.
- Review Job Descriptions (JD) and Recruitment Requests (RFS) for accuracy and compliance before posting.
- Manage shortlisting, interviewing, and reference-checking processes, ensuring fairness and transparency.
- Prepare job offers, contracts, and any subsequent amendments in coordination with HR management.
- Ensure that all employee files are complete and accurately archived in both physical and digital formats.
- Conduct onboarding sessions and ensure that new staff receive orientation on IDA policies, Code of Conduct, and HR procedures.
B. General HR Management:
- Ensure compliance with Syrian labor laws and IDA internal HR policies in all HR-related actions.
- Support monthly payroll preparation in coordination with the Finance Department, ensuring accuracy and timely submission.
- Monitor staff attendance, leave balances, and maintain up-to-date records in the HR system.
- Support the performance management process by ensuring timely evaluations and documentation.
- Maintain an updated HR database and ensure secure handling of personal data and confidential information.
- Participate in internal and external audits by preparing and providing required HR documentation.
- Assist in the development and implementation of staff training and capacity-building plans.
- Provide day-to-day administrative support to HR operations and contribute to improving HR workflows
C. Coordination and Collaboration:
- Collaborate with program, logistics, and finance departments to ensure alignment of HR processes with operational needs.
- Contribute to the development and revision of HR policies, internal regulations, and standard operating procedures (SOPs).
- Ensure proper communication of HR policies to all employees and provide clarification when needed.
- Support the HR Coordinator in implementing organizational HR strategies and initiatives.
3. Key Performance Indicators (KPIs):
- Recruitment processes completed within the approved timelines.
- Staff files are maintained with 100% completeness and accuracy.
- Payroll and leave data were submitted with zero critical errors.
- 100% of new employees are oriented on IDA policies and the Code of Conduct.
- Timely completion of annual staff evaluations
Qualifications
Competencies
Competencies are essential to ensure the desired outcomes for the employee and the organization, divided into:
1. Professional Competencies:
- University degree in Human Resources, Business Administration, or a related field.
- Minimum of three (3) years of HR experience, preferably with humanitarian or international NGOs.
- Strong knowledge of Syrian labor laws and local employment regulations.
- Excellent communication and interpersonal skills in Arabic and English (written and spoken).
- Proficiency in MS Office, Outlook, and HR management software.
- High attention to detail, accuracy, and organizational skills.
- Ability to work independently and manage multiple priorities under pressure.
- Commitment to confidentiality, integrity, and humanitarian principles..
2. Contextual/Specific Skills and Experience:
- Understanding of the humanitarian and social context in Syria.
- Demonstrated ability to collaborate effectively with local authorities, communities, and partners.
- Capacity to provide HR advice and support in multicultural environments.
3. Behavioral Competencies:
- Integrity, accountability, and respect for diversity.
- Problem-solving and a proactive attitude.
- Team spirit and constructive communication.
- Ability to adapt to change and maintain professionalism under pressure.
Competencies are essential to ensure the desired outcomes for the employee and the organization, divided into:
1. Professional Competencies:
- University degree in Human Resources, Business Administration, or a related field.
- Minimum of three (3) years of HR experience, preferably with humanitarian or international NGOs.
- Strong knowledge of Syrian labor laws and local employment regulations.
- Excellent communication and interpersonal skills in Arabic and English (written and spoken).
- Proficiency in MS Office, Outlook, and HR management software.
- High attention to detail, accuracy, and organizational skills.
- Ability to work independently and manage multiple priorities under pressure.
- Commitment to confidentiality, integrity, and humanitarian principles..
2. Contextual/Specific Skills and Experience:
- Understanding of the humanitarian and social context in Syria.
- Demonstrated ability to collaborate effectively with local authorities, communities, and partners.
- Capacity to provide HR advice and support in multicultural environments.
3. Behavioral Competencies:
- Integrity, accountability, and respect for diversity.
- Problem-solving and a proactive attitude.
- Team spirit and constructive communication.
- Ability to adapt to change and maintain professionalism under pressure.
Specific Vacancy Requirements
- Participation in organizational training and capacity-building activities as needed.
- Full compliance with IDA policies, procedures, and ethical standards.
- Respect for confidentiality and data protection at all times.
- Adherence to local labor laws and internal HR policies.
Commitment to working within the framework of the Code of Conduct, Internal Regulations, and Policies for the Prevention of Sexual Exploitation and Abuse and the Protection of the Child (PSEA)
- Full compliance with IDA policies, procedures, and ethical standards.
- Respect for confidentiality and data protection at all times.
- Adherence to local labor laws and internal HR policies.
Commitment to working within the framework of the Code of Conduct, Internal Regulations, and Policies for the Prevention of Sexual Exploitation and Abuse and the Protection of the Child (PSEA)
Salary and Benefits
Based on the salary scale of the Independent Doctors Association.
About us
IDA is an independent non-governmental organization providing medical and humanitarian
assistance to people affected by conflicts, natural disasters, and epidemics
regardless of race, religion, gender, or political affiliation.
IDA works to ensure the right to the highest attainable standard of health and medical
impartiality for all. IDA advocates for the protection of civilians, hospitals, and healthcare
workers, unhindered humanitarian access, the neutrality of aid provision, and
the meaningful representation of civil society/NGOs in decision-making processes.
Our Purpose:
To rebuild and re-energize humanity in Syria by
working for a healthier future generation
Mission Statement:
We don’t know when there will be a solution to
the conflict in Syria. But we know that every
Syrians deserve a future of health and dignity.
And this is where we come in:
We provide
comprehensive health, nutrition, and protection
services in areas inside Syria where no one else is
taking over this responsibility.
We focus on the needs of displaced people and
the communities hosting them. We aim to honor
every patient’s dignity and empower the health
workforce in Syria.
assistance to people affected by conflicts, natural disasters, and epidemics
regardless of race, religion, gender, or political affiliation.
IDA works to ensure the right to the highest attainable standard of health and medical
impartiality for all. IDA advocates for the protection of civilians, hospitals, and healthcare
workers, unhindered humanitarian access, the neutrality of aid provision, and
the meaningful representation of civil society/NGOs in decision-making processes.
Our Purpose:
To rebuild and re-energize humanity in Syria by
working for a healthier future generation
Mission Statement:
We don’t know when there will be a solution to
the conflict in Syria. But we know that every
Syrians deserve a future of health and dignity.
And this is where we come in:
We provide
comprehensive health, nutrition, and protection
services in areas inside Syria where no one else is
taking over this responsibility.
We focus on the needs of displaced people and
the communities hosting them. We aim to honor
every patient’s dignity and empower the health
workforce in Syria.
Required employees number
1
Posted On
Nov 05, 2025
Expiry Date
Dec 05, 2025
Photo
Required
CV Language
English
