Job ID
45625
Job Title
Supply Chain Manager-Logistics
To work for
International Rescue Committee
Country
Syria
City
Rakka
Field of Work
Warehousing/Supply - Procurement/Logistics/Delivery
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Responsibilities:
A. Supply Chain Planning
The WoS Supply Chain Manager-Logistics will work closely with internal and external partners to ensure effective supply chain planning and preparation to support program implementation. Supply chain planning includes:
• In collaboration with program Coordinators/Managers and internal and external partners to support program implementation.
• Ensure program teams develop distribution plans for supplies and assets of closed grants in the warehouses.
• Coordinate with supply chain field staff to ensure sufficient space in warehouses before sending program supplies to the field sites.
• Ensure that the supply chain department (Warehousing and Assets, Transport, Maintenance, and Facilities) is well-staffed and roles and responsibilities of each have a clear job description.
• Preparing warehousing plans, transport plans, and distribution plans.
• Implementing all IRC Inventory and Assets, Transport, and facilities Management policies.
• Develop sourcing strategies and relationships with suppliers for Vehicles and truck rentals, and Generator Maintenance.
B. Inventory, warehousing, and Assets Management
Ensure:
• Inventory control, including drug storage, Cold chain, buffer stock, contributions in kind stock (CIK), and food commodities.
• Implement the IRC inventory policies regarding all project Items, including cycle count, reporting discrepancies, pharmaceutical quality assurance, and cold chain policies where applicable.
• Develop and ensure material distribution plans are up-to-date and being adhered to.
• Coordinate inventory disposal procedures.
• Placement of the assets maintenance plans as per IRC policies, including repairs and insurance coverage process.
• Conduct an Asset and property needs assessment for the office and Guesthouses.
• Handle asset and property disposal management
• Ensure that the grant inventory and asset report are accurate, regularly produced, reviewed, and approved before the Grant closing date.
• Create Counting Journal – 20% Count on a quarterly basis and liaise with the Supply Chain Coordinator for the selection of items to be counted.
• Create and print Counting Journal for Annual and End-of-Grant Count
• With support from other departments, perform Physical Inventory Count Annually in September of every year.
• Record and post Counting Results.
• Generate an On-hand Inventory list and share it with program/Requesters on a weekly basis.
• Create and post an Inventory Adjustment Journal (Adjust In and Out) to record inventory discrepancies (Damaged, expired, found, etc.)
• Create and post an Inventory Adjustment Journal for vendor samples acquired through the RFP / RFQ process.
C. Logistics and Fleet Operations
The role holder will:
• Work with the Supply Chain Coordinator to design a suitably staffed and equipped transport function to support the IRC’s vehicle operations and policies.
• Implement and direct IRC standard Vehicle policies and procedures, with particular attention to safety and security issues.
• Implement country fleet management policies that are consistent with transport requirements.
• Dissemination and adherence to vehicle safety policies by all vehicle users.
• Conduct transport need assessments.
• Develop and monitor fleet movement plans, vehicle repairs, drivers’ assignments, vehicle safety, and fuel consumption.
• Develop vehicle management cost analysis and compile carbon emission reports.
• The fleet legal status (customs clearance, registration, licenses, insurance) is up to date.
• Regular issuance, review, and usage of vehicle monthly reports to inform the strategic decision-making process.
• Manage and be accountable for the vehicle fleet, ordering, and inventory management of all IRC vehicle-related parts and consumables, including fuel.
• Ensure that appropriate communications and tracking equipment is installed and functioning in IRC vehicles to meet the operational and security requirements.
• Ensure the correct and timely routine maintenance and repair of IRC generators.
• Carry out regular training to all drivers on basic vehicle mechanic skills, daily vehicle inspection, drills on safety driving, defensive driving, etc.
• Prepare weekly and monthly reports on the transport department and discuss with the Supply Chain Coordinator
• Work with the Supply Chain Coordinator to ensure that vehicles are prepared for routine and emergency security requirements.
• Any other duties as may be assigned by the supervisor.
D. Partnerships Responsibilities :
• Contributes to assessing, reviewing, and analyzing technical areas of inventory, fleet, asset management, policies, and procedures following each PCA conducted.
• Be up to date with the latest information on all partner procurements carried out by IRC and identify any issues that might need urgent attention, especially with assets and inventories to be donated or transferred to partners.
• Monitor progress made with partners on any capacity development initiatives, i.e., training, mentorship, and coaching
• Identify and report any risks on fleet, asset, and inventory management from partners and share with the Partnership Supply Manager for further action where necessary.
• Support partners to develop their distribution plans in line with their budget, spending plans, and work plans.
• Conduct monitoring visits on asset inventory and pharma inventory management in general, and share feedback with partners, including discussing and agreeing on an improvement plan.
• Ensuring that the partners’ assets list is up to date for reporting, grants management purposes with guidance from the Supply Chain Coordinator.
• Champion robust partner relationship management characterized by the core partnership principles from IRC’s Partnership Excellence for Equality and Results System (PEERS) of responsibility, results-oriented approach, equality, transparency, and complementarity.
• Work closely with the Partnerships team in promoting PEERS policy whilst working with partners as far as partnerships is concerned, including fostering quarterly monitoring visits and drawing lessons from the Supply Chain Perspective.
• Working together with the sectors' leads and Supply Chain function leads on CIKs and donations.
• Any other duties assigned by the line Manager from time to time.
E. Compliance
• Identify, document, and timely report any IRC Inventory and Asset deviations following the mechanism in place for appropriate follow-up.
• Implement and sustain segregation of duties in Inventory and Assets management and other related functions.
• Review and provide feedback on assigned supply chain reports submitted by country offices.
• Develop and support implementation of improvement plans.
• Implement all donor requirements on inventory and asset management.
• Promptly inform the Supply chain coordinator or, as per IRC standard procedure, for any areas of concern or potential or suspected supply chain policy violations.
• Provide constructive support to other functions to ensure effective compliance with policies & procedures.
• Implement discrete, time-bound Supply Chain initiatives which improve performance or compliance (i.e., implementing post-audit corrective action plan).
G. Technical Management & Systems:
• Participate in developing and implementing Supply Chain systems and, when vital, SC Standard Operating Procedures.
Pharmaceutical Supply Chain
• Ensure implementation of IRC pharmaceutical quality assurance policy, associated SOPs, and Cold Chain standard methodology procedures in the warehouse and local transport.
• Ensure adequate drug management and transportation tool and materials are available to manage drugs effectively.
• Support the Pharmacist in completion of the Good Distribution Practice Assessment and work towards the
A. Supply Chain Planning
The WoS Supply Chain Manager-Logistics will work closely with internal and external partners to ensure effective supply chain planning and preparation to support program implementation. Supply chain planning includes:
• In collaboration with program Coordinators/Managers and internal and external partners to support program implementation.
• Ensure program teams develop distribution plans for supplies and assets of closed grants in the warehouses.
• Coordinate with supply chain field staff to ensure sufficient space in warehouses before sending program supplies to the field sites.
• Ensure that the supply chain department (Warehousing and Assets, Transport, Maintenance, and Facilities) is well-staffed and roles and responsibilities of each have a clear job description.
• Preparing warehousing plans, transport plans, and distribution plans.
• Implementing all IRC Inventory and Assets, Transport, and facilities Management policies.
• Develop sourcing strategies and relationships with suppliers for Vehicles and truck rentals, and Generator Maintenance.
B. Inventory, warehousing, and Assets Management
Ensure:
• Inventory control, including drug storage, Cold chain, buffer stock, contributions in kind stock (CIK), and food commodities.
• Implement the IRC inventory policies regarding all project Items, including cycle count, reporting discrepancies, pharmaceutical quality assurance, and cold chain policies where applicable.
• Develop and ensure material distribution plans are up-to-date and being adhered to.
• Coordinate inventory disposal procedures.
• Placement of the assets maintenance plans as per IRC policies, including repairs and insurance coverage process.
• Conduct an Asset and property needs assessment for the office and Guesthouses.
• Handle asset and property disposal management
• Ensure that the grant inventory and asset report are accurate, regularly produced, reviewed, and approved before the Grant closing date.
• Create Counting Journal – 20% Count on a quarterly basis and liaise with the Supply Chain Coordinator for the selection of items to be counted.
• Create and print Counting Journal for Annual and End-of-Grant Count
• With support from other departments, perform Physical Inventory Count Annually in September of every year.
• Record and post Counting Results.
• Generate an On-hand Inventory list and share it with program/Requesters on a weekly basis.
• Create and post an Inventory Adjustment Journal (Adjust In and Out) to record inventory discrepancies (Damaged, expired, found, etc.)
• Create and post an Inventory Adjustment Journal for vendor samples acquired through the RFP / RFQ process.
C. Logistics and Fleet Operations
The role holder will:
• Work with the Supply Chain Coordinator to design a suitably staffed and equipped transport function to support the IRC’s vehicle operations and policies.
• Implement and direct IRC standard Vehicle policies and procedures, with particular attention to safety and security issues.
• Implement country fleet management policies that are consistent with transport requirements.
• Dissemination and adherence to vehicle safety policies by all vehicle users.
• Conduct transport need assessments.
• Develop and monitor fleet movement plans, vehicle repairs, drivers’ assignments, vehicle safety, and fuel consumption.
• Develop vehicle management cost analysis and compile carbon emission reports.
• The fleet legal status (customs clearance, registration, licenses, insurance) is up to date.
• Regular issuance, review, and usage of vehicle monthly reports to inform the strategic decision-making process.
• Manage and be accountable for the vehicle fleet, ordering, and inventory management of all IRC vehicle-related parts and consumables, including fuel.
• Ensure that appropriate communications and tracking equipment is installed and functioning in IRC vehicles to meet the operational and security requirements.
• Ensure the correct and timely routine maintenance and repair of IRC generators.
• Carry out regular training to all drivers on basic vehicle mechanic skills, daily vehicle inspection, drills on safety driving, defensive driving, etc.
• Prepare weekly and monthly reports on the transport department and discuss with the Supply Chain Coordinator
• Work with the Supply Chain Coordinator to ensure that vehicles are prepared for routine and emergency security requirements.
• Any other duties as may be assigned by the supervisor.
D. Partnerships Responsibilities :
• Contributes to assessing, reviewing, and analyzing technical areas of inventory, fleet, asset management, policies, and procedures following each PCA conducted.
• Be up to date with the latest information on all partner procurements carried out by IRC and identify any issues that might need urgent attention, especially with assets and inventories to be donated or transferred to partners.
• Monitor progress made with partners on any capacity development initiatives, i.e., training, mentorship, and coaching
• Identify and report any risks on fleet, asset, and inventory management from partners and share with the Partnership Supply Manager for further action where necessary.
• Support partners to develop their distribution plans in line with their budget, spending plans, and work plans.
• Conduct monitoring visits on asset inventory and pharma inventory management in general, and share feedback with partners, including discussing and agreeing on an improvement plan.
• Ensuring that the partners’ assets list is up to date for reporting, grants management purposes with guidance from the Supply Chain Coordinator.
• Champion robust partner relationship management characterized by the core partnership principles from IRC’s Partnership Excellence for Equality and Results System (PEERS) of responsibility, results-oriented approach, equality, transparency, and complementarity.
• Work closely with the Partnerships team in promoting PEERS policy whilst working with partners as far as partnerships is concerned, including fostering quarterly monitoring visits and drawing lessons from the Supply Chain Perspective.
• Working together with the sectors' leads and Supply Chain function leads on CIKs and donations.
• Any other duties assigned by the line Manager from time to time.
E. Compliance
• Identify, document, and timely report any IRC Inventory and Asset deviations following the mechanism in place for appropriate follow-up.
• Implement and sustain segregation of duties in Inventory and Assets management and other related functions.
• Review and provide feedback on assigned supply chain reports submitted by country offices.
• Develop and support implementation of improvement plans.
• Implement all donor requirements on inventory and asset management.
• Promptly inform the Supply chain coordinator or, as per IRC standard procedure, for any areas of concern or potential or suspected supply chain policy violations.
• Provide constructive support to other functions to ensure effective compliance with policies & procedures.
• Implement discrete, time-bound Supply Chain initiatives which improve performance or compliance (i.e., implementing post-audit corrective action plan).
G. Technical Management & Systems:
• Participate in developing and implementing Supply Chain systems and, when vital, SC Standard Operating Procedures.
Pharmaceutical Supply Chain
• Ensure implementation of IRC pharmaceutical quality assurance policy, associated SOPs, and Cold Chain standard methodology procedures in the warehouse and local transport.
• Ensure adequate drug management and transportation tool and materials are available to manage drugs effectively.
• Support the Pharmacist in completion of the Good Distribution Practice Assessment and work towards the
Qualifications
Work Experience & Education:
• University degree or relevant experience
• 6 years of progressively responsible professional experience in Logistics of with 2 years in a managerial role.
• Previous experience in an emergency or conflict-afflicted setting is required.
• University degree or relevant experience
• 6 years of progressively responsible professional experience in Logistics of with 2 years in a managerial role.
• Previous experience in an emergency or conflict-afflicted setting is required.
Specific Vacancy Requirements
-
Salary and Benefits
As per IRC scale
About us
The IRC has operated in Syria since 2012, providing protection, health, economic recovery, and early childhood development programs in Idleb, Aleppo, Ar-Raqqa, Hassakeh, and Deir ez-Zor, with new programs expanding into Hama, rural Damascus, and Homs. With a team of over 700 members, the IRC has established trust and strong community relationships, ensuring access and effective service delivery. It plays a significant role in Syria’s NGO, donor, and coordination forums, holding key positions and adapting to the evolving context.
With the new realities under the new government, as of December 2024, the IRC has deployed a team to Damascus to set up operations and engage in coordination structures for newly accessible areas across Syria—including parts of NES, NWS, and other previously unreachable locations in South and Central Syria, adjusting operations to maximize coverage and efficiency.
Healthcare
Since 2012, the IRC has provided comprehensive primary and secondary healthcare through hospitals, clinics, and mobile medical units (MMUs). Ensuring access to vital services like sexual and reproductive health, clinical psychosocial support, and other specialized care. Working alongside our partners, we’ve helped secure a steady supply of medicines and medical equipment into the country, trained healthcare providers, and deployed health personnel to maintain services in even the most challenging conditions.
Protection
The IRC has been delivering protection programs in the northwest since 2013 and in the northeast of Syria since 2014, focusing on Protection/Rule of Law (PRoL), Women’s Protection and Empowerment (WPE), and Child Protection (CP). These efforts include specialized case management, PSS, protection monitoring, service mapping, and advocacy. Collaborating with partners, IRC improves access to protection services, raises community awareness, and strengthens referral pathways. Protection capacity building, community outreach, and rapid response through mobile protection teams have also been provided since 2017.
Economic Recovery and Development (ERD)
IRC has over 10 years of experience in Syria implementing cash, agriculture, and livelihoods programming, and was one of the first organizations to use cash transfers, supporting vulnerable communities with MPCT since 2014 in the northwest, and 2015 in the northeast.
Early Childhood Development (ECD)
The IRC, in partnership with Sesame Workshop, is implementing the 'Ahlan Simsim' program to provide early learning and nurturing care to children and caregivers affected by conflict and displacement across the Middle East. Our goal is to create inclusive environments where all children, regardless of their background, can reach their full potential, especially in communities that have experienced the brunt of the conflict.
With the new realities under the new government, as of December 2024, the IRC has deployed a team to Damascus to set up operations and engage in coordination structures for newly accessible areas across Syria—including parts of NES, NWS, and other previously unreachable locations in South and Central Syria, adjusting operations to maximize coverage and efficiency.
Healthcare
Since 2012, the IRC has provided comprehensive primary and secondary healthcare through hospitals, clinics, and mobile medical units (MMUs). Ensuring access to vital services like sexual and reproductive health, clinical psychosocial support, and other specialized care. Working alongside our partners, we’ve helped secure a steady supply of medicines and medical equipment into the country, trained healthcare providers, and deployed health personnel to maintain services in even the most challenging conditions.
Protection
The IRC has been delivering protection programs in the northwest since 2013 and in the northeast of Syria since 2014, focusing on Protection/Rule of Law (PRoL), Women’s Protection and Empowerment (WPE), and Child Protection (CP). These efforts include specialized case management, PSS, protection monitoring, service mapping, and advocacy. Collaborating with partners, IRC improves access to protection services, raises community awareness, and strengthens referral pathways. Protection capacity building, community outreach, and rapid response through mobile protection teams have also been provided since 2017.
Economic Recovery and Development (ERD)
IRC has over 10 years of experience in Syria implementing cash, agriculture, and livelihoods programming, and was one of the first organizations to use cash transfers, supporting vulnerable communities with MPCT since 2014 in the northwest, and 2015 in the northeast.
Early Childhood Development (ECD)
The IRC, in partnership with Sesame Workshop, is implementing the 'Ahlan Simsim' program to provide early learning and nurturing care to children and caregivers affected by conflict and displacement across the Middle East. Our goal is to create inclusive environments where all children, regardless of their background, can reach their full potential, especially in communities that have experienced the brunt of the conflict.
Required employees number
1
Posted On
Nov 25, 2025
Expiry Date
Dec 10, 2025
