Job ID
45657
Job Title
Finance & Admin Assistant
To work for
SDC /Swiss Agency for Development and Cooperation
Country
Syria
City
Damascus
Field of Work
Finances/Accountancy - Administrative
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Bachelor/ License Degree
Responsibilities
1. Finance – Cash and Bank Management:
The assistant will be responsible for the following tasks, all of which will be validated by the Finance & Admin Manager:
- Assisting in bookkeeping, including preparing the monthly reporting and scanning and archiving of invoices.
- Preparing the monthly bank reconciliations and all related monthly closure documents.
- Handling of advances and payments, internally and with vendors.
- Monitoring the liquidity management.
2. Administration and HR
- Cost-efficient booking of hotels, restaurants, venues.
- Assisting in organizing missions, seminars, workshops, and events.
- Processing of travel expenses claims.
- Managing notes verbal paperwork.
- Coordination with the lawyer for legal paperwork.
- Support of the logistics team with respect to materials and IT.
- Maintaining non-sensitive HR files.
- Participating in procurement processes.
- Handling of the inventory register.
- Administrative support in handling the fleet
- Onboarding of guests and newcomers.
3. Other Tasks
- Replacement of the Finance & Admin Manager during absences for selective tasks.
The assistant will be responsible for the following tasks, all of which will be validated by the Finance & Admin Manager:
- Assisting in bookkeeping, including preparing the monthly reporting and scanning and archiving of invoices.
- Preparing the monthly bank reconciliations and all related monthly closure documents.
- Handling of advances and payments, internally and with vendors.
- Monitoring the liquidity management.
2. Administration and HR
- Cost-efficient booking of hotels, restaurants, venues.
- Assisting in organizing missions, seminars, workshops, and events.
- Processing of travel expenses claims.
- Managing notes verbal paperwork.
- Coordination with the lawyer for legal paperwork.
- Support of the logistics team with respect to materials and IT.
- Maintaining non-sensitive HR files.
- Participating in procurement processes.
- Handling of the inventory register.
- Administrative support in handling the fleet
- Onboarding of guests and newcomers.
3. Other Tasks
- Replacement of the Finance & Admin Manager during absences for selective tasks.
Qualifications
Skills
- Good IT knowledge and MS-office skills, knowledge in SAP is an asset
- Pragmatic, punctual under any circumstances, organized, reliable, flexible.
- Good oral and written communication skills in Arabic and English; Other languages (French or German) is an asset.
- Willingness to take responsibility, ability to work in an autonomous, proactive and results oriented way.
- High motivation and commitment to work for a governmental agency.
- Self-awareness, high ethical and professional standards, cultural sensitivity, team player and service orientation.
- High interpersonal skills.
Experience and Education
- Bachelor's degree in Banking & Finance or Accounting.
- Enthusiasm to work in a culturally diverse organization.
- Customer-service orientation; strong oral and written communication skills.
- Ability to work effectively in a team environment.
- Self-motivated self-starter who is both able to work independently as well as take direction and follow procedures.
- 3 to 4 years' experience in the finance, preferably in an international environment and audit experience is an asset.
- Good IT knowledge and MS-office skills, knowledge in SAP is an asset
- Pragmatic, punctual under any circumstances, organized, reliable, flexible.
- Good oral and written communication skills in Arabic and English; Other languages (French or German) is an asset.
- Willingness to take responsibility, ability to work in an autonomous, proactive and results oriented way.
- High motivation and commitment to work for a governmental agency.
- Self-awareness, high ethical and professional standards, cultural sensitivity, team player and service orientation.
- High interpersonal skills.
Experience and Education
- Bachelor's degree in Banking & Finance or Accounting.
- Enthusiasm to work in a culturally diverse organization.
- Customer-service orientation; strong oral and written communication skills.
- Ability to work effectively in a team environment.
- Self-motivated self-starter who is both able to work independently as well as take direction and follow procedures.
- 3 to 4 years' experience in the finance, preferably in an international environment and audit experience is an asset.
Salary and Benefits
According to SDC salary scales
About us
The Swiss Humanitarian Office is part of the Swiss Federal Government and is responsible to initiate, implement and monitor the Swiss humanitarian programme across Syria. It is in constant contact and dialogue with all humanitarian and civil society actors across Syria as well as governmental bodies. .
Required employees number
1
Posted On
Nov 27, 2025
Expiry Date
Dec 27, 2025
CV Language
English
