Job ID
45730
Job Title
Procurement Manager
To work for
GOAL
Country
Syria
City
Edleb
Field of Work
Procurement/Logistics/Delivery
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Procurement:
Ensure that all procurement procedures in Syria offices are effectively followed in compliance with the GOAL Procurement Manual, relevant donor requirements and specific country requirements;
Assist Supply Chain Advisor & Procurement Coordinator with high valued procurement and national/international
Manage procurement staff, distributing tasks between them according to specialist areas, monitoring performance and providing on-going training in roles and procedures;
Ensure procurement department staff has satisfactory performance by facilitating interactive training, setting SMART objectives,
Monitor the progress of all orders, in particular following up orders awaiting approvals to ensure they do not get delayed in the system;
Check and approve procurement paperwork prepared by relevant procurement staff;
Manage the set up and maintenance of all procurement filing, electronic and hardcopy, and ensure that files are complete, correct and include all relevant documentation to meet audit requirements;
Ensure that the Anti-Terrorist & Sanction Checks (ATSC) file is complete and kept up to date, and ATSCs for suppliers are renewed as per the ATSC Guidelines;
Organize regular local market surveys and ensure the Vendor Roster and other supplier information is kept up-to-date and referenced during the procurement process;
Implement improved systems and procedures for procurement as agreed with the Procurement Coordinator / Supply Chain Advisor;
Provide technical support to the team and solve problems without delay in procurement.
Close Coordination with Logistics Manager and provide timely notification of shared tasks.
Knowledge sharing with other Procurement Managers in Syria and timely information transfer on shared tasks.
With the support of the Procurement Coordinator / Supply Chain Advisor address issues related to procurement procedures that arise from internal audits and reviews;
Contribute to yearly, grant-based procurement plans if required by Procurement Coordinator
Join bi-weekly/monthly Procurement Planning Meetings and provide
Order Management:
Liaise closely with Procurement team to ensure that the GOAL Syria Digital Order Tracking Sheet (OTS) , Supplier List and Framework Agreement Tracker are updated
Ensure that the OTS captures all relevant information and dates;
Ensure that all comments on delays in procurement, special procurement requirements, or other relevant information is updated onto the OTS on a daily basis;
Communicate to all relevant staff on orders awaiting approvals to ensure they do not get delayed in the system;
Communicate to budget holders and requestors on any expected delays;
Finance & Procurement:
Ensure Payment Request Forms (PRF) are raised promptly after delivery of supplies or completion of services;
Check PRFs and ensure attached procurement files are complete, correct and have the relevant signatures before they are submitted to finance department for payment;
Coordinate with Finance, Logistics, and Programme departments to ensure timely delivery, payment, and close-out of procurements.
Reporting
Prepare Bi-Weekly Procurement Reports for the PC as well as specific mission reports.
Organize weekly meetings with the team and collect reports.
Human Resource Management:
With the support of the Procurement Coordinator manage performance appraisals /evaluation for procurement
Liaise with HR in recruiting and discipline procedures for procurement personnel in accordance with GOAL HR policy; and
Manage annual leave of procurement staff and ensure that there are sufficient procurement staff on duty at any given time to avoid interruption to the operations of the Procurement Department.
Other Duties:
Provide procurement systems and procures briefings to new starters, and conduct inter-department training where required;
Any other duties as directed by the Procurement Coordinator and/or Supply Chain Advisor in the management and coordination of the Procurement Department; and
All positions in GOAL Syria may at times require manual handling and lifting.
Ensure that all procurement procedures in Syria offices are effectively followed in compliance with the GOAL Procurement Manual, relevant donor requirements and specific country requirements;
Assist Supply Chain Advisor & Procurement Coordinator with high valued procurement and national/international
Manage procurement staff, distributing tasks between them according to specialist areas, monitoring performance and providing on-going training in roles and procedures;
Ensure procurement department staff has satisfactory performance by facilitating interactive training, setting SMART objectives,
Monitor the progress of all orders, in particular following up orders awaiting approvals to ensure they do not get delayed in the system;
Check and approve procurement paperwork prepared by relevant procurement staff;
Manage the set up and maintenance of all procurement filing, electronic and hardcopy, and ensure that files are complete, correct and include all relevant documentation to meet audit requirements;
Ensure that the Anti-Terrorist & Sanction Checks (ATSC) file is complete and kept up to date, and ATSCs for suppliers are renewed as per the ATSC Guidelines;
Organize regular local market surveys and ensure the Vendor Roster and other supplier information is kept up-to-date and referenced during the procurement process;
Implement improved systems and procedures for procurement as agreed with the Procurement Coordinator / Supply Chain Advisor;
Provide technical support to the team and solve problems without delay in procurement.
Close Coordination with Logistics Manager and provide timely notification of shared tasks.
Knowledge sharing with other Procurement Managers in Syria and timely information transfer on shared tasks.
With the support of the Procurement Coordinator / Supply Chain Advisor address issues related to procurement procedures that arise from internal audits and reviews;
Contribute to yearly, grant-based procurement plans if required by Procurement Coordinator
Join bi-weekly/monthly Procurement Planning Meetings and provide
Order Management:
Liaise closely with Procurement team to ensure that the GOAL Syria Digital Order Tracking Sheet (OTS) , Supplier List and Framework Agreement Tracker are updated
Ensure that the OTS captures all relevant information and dates;
Ensure that all comments on delays in procurement, special procurement requirements, or other relevant information is updated onto the OTS on a daily basis;
Communicate to all relevant staff on orders awaiting approvals to ensure they do not get delayed in the system;
Communicate to budget holders and requestors on any expected delays;
Finance & Procurement:
Ensure Payment Request Forms (PRF) are raised promptly after delivery of supplies or completion of services;
Check PRFs and ensure attached procurement files are complete, correct and have the relevant signatures before they are submitted to finance department for payment;
Coordinate with Finance, Logistics, and Programme departments to ensure timely delivery, payment, and close-out of procurements.
Reporting
Prepare Bi-Weekly Procurement Reports for the PC as well as specific mission reports.
Organize weekly meetings with the team and collect reports.
Human Resource Management:
With the support of the Procurement Coordinator manage performance appraisals /evaluation for procurement
Liaise with HR in recruiting and discipline procedures for procurement personnel in accordance with GOAL HR policy; and
Manage annual leave of procurement staff and ensure that there are sufficient procurement staff on duty at any given time to avoid interruption to the operations of the Procurement Department.
Other Duties:
Provide procurement systems and procures briefings to new starters, and conduct inter-department training where required;
Any other duties as directed by the Procurement Coordinator and/or Supply Chain Advisor in the management and coordination of the Procurement Department; and
All positions in GOAL Syria may at times require manual handling and lifting.
Qualifications
Requirements (essential)
University degree in Procurement, Supply Chain, Economy, Logistics, Engineering, Business Administration or a related field
At least 7 years of relevant work experience in areas such as procurement in humanitarian aid , private or government sectors;
At least 3 years proven line management experience in a senior procurement role.
Proven ability to develop staff and provide training on systems and procedures;
Committed team player and ability to work within a multicultural team;
Ability to understand and implement organizational and donor policies;
Strong MS Office skills, with advanced proficiency in Excel (pivot tables, look-ups, simple data analysis); understanding the Power BI dashboards and working knowledge of Word, PowerPoint and Outlook
Ability to manage and prioritize a varied workload in a in a dynamic work environment;
A flexible approach to work and willingness to take on extra duties, work additional hours or on weekends as required;
Excellent attention to detail;
Trustworthy and honest; and
Fluency in English and Arabic—both written and spoken.
Requirements (desired)
Previous work experience with an International Humanitarian NGO;
Technical knowledge and experiences managing high value tenders in an area of Humanitarian procurement; (e.g. Water, Sanitation and Hygiene (WASH), Shelter, CVA or other);
University degree in Procurement, Supply Chain, Economy, Logistics, Engineering, Business Administration or a related field
At least 7 years of relevant work experience in areas such as procurement in humanitarian aid , private or government sectors;
At least 3 years proven line management experience in a senior procurement role.
Proven ability to develop staff and provide training on systems and procedures;
Committed team player and ability to work within a multicultural team;
Ability to understand and implement organizational and donor policies;
Strong MS Office skills, with advanced proficiency in Excel (pivot tables, look-ups, simple data analysis); understanding the Power BI dashboards and working knowledge of Word, PowerPoint and Outlook
Ability to manage and prioritize a varied workload in a in a dynamic work environment;
A flexible approach to work and willingness to take on extra duties, work additional hours or on weekends as required;
Excellent attention to detail;
Trustworthy and honest; and
Fluency in English and Arabic—both written and spoken.
Requirements (desired)
Previous work experience with an International Humanitarian NGO;
Technical knowledge and experiences managing high value tenders in an area of Humanitarian procurement; (e.g. Water, Sanitation and Hygiene (WASH), Shelter, CVA or other);
Specific Vacancy Requirements
General terms and conditions Safeguarding
Children and vulnerable adults a must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.
Accountability within GOAL
Alongside our safeguarding policy, GOAL is an equal opportunities employer and has a set of integrity policies. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability:
Comply with GOAL’s policies and procedures with respect to safeguarding, Code of Conduct, health and safety, data protection and confidentiality, do no harm principles and unacceptable behaviour protocols.
Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming
Report any concerns about inappropriate behavior of a GOAL staff
Children and vulnerable adults a must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.
Accountability within GOAL
Alongside our safeguarding policy, GOAL is an equal opportunities employer and has a set of integrity policies. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability:
Comply with GOAL’s policies and procedures with respect to safeguarding, Code of Conduct, health and safety, data protection and confidentiality, do no harm principles and unacceptable behaviour protocols.
Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming
Report any concerns about inappropriate behavior of a GOAL staff
Salary and Benefits
Based on GOAL Salary Scale
About us
Established in 1977, GOAL is an international
humanitarian and development agency,
committed to working with communities
to achieve sustainable and innovative early
response in crises, and lasting solutions to
poverty and vulnerability. GOAL has worked in
over 60 countries and has responded to almost
every major humanitarian disaster. We are
currently operational in 18 countries.
GOAL has been working in Syria since 2013, responding to the acute needs of conflict-affected communities. GOAL is working in Idleb, Aleppo, Hama, Homs and Latakia Governate, and expanding to other governorates both through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, Nutrition, ERMS, Shelter, and WASH through support to Water units and working closely with the General Water Directorate and the line ministry (Ministry of Energy).
humanitarian and development agency,
committed to working with communities
to achieve sustainable and innovative early
response in crises, and lasting solutions to
poverty and vulnerability. GOAL has worked in
over 60 countries and has responded to almost
every major humanitarian disaster. We are
currently operational in 18 countries.
GOAL has been working in Syria since 2013, responding to the acute needs of conflict-affected communities. GOAL is working in Idleb, Aleppo, Hama, Homs and Latakia Governate, and expanding to other governorates both through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, Nutrition, ERMS, Shelter, and WASH through support to Water units and working closely with the General Water Directorate and the line ministry (Ministry of Energy).
Required employees number
1
Posted On
Dec 03, 2025
Expiry Date
Jan 02, 2026
CV Language
English
