Job ID
52225
Job Title
Information Management Officer
To work for
Safe Land
Country
Syria
City
Aleppo
Field of Work
IT Software/IT Security - IT Hardware
Job Type
Project Based
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Information Management Systems and Standards
▪Develop and maintain approved information collection and reporting tools, databases, field registers, GIS layers, digital forms and document repositories for CL, EORE and NTS, extending them to clearance, TS, BAC and EOD when those activities are authorized and deployed.
▪Maintain consistent data dictionaries, identifiers, controlled values, version histories and reporting workflows in line with applicable SMAC instructions, approved Syria SOPs, relevant IMAS requirements and HAMAP information management arrangements.
▪Configure and support practical paper, mobile and offline collection methods; check reliable synchronization, transfer of paper records, avoidance of duplicate uploads and identification of the authoritative data record.
▪Ensure that any future SMAC forms, national information system or IMSMA-compatible interface is adopted only when its requirements and SafeLand access permissions have been confirmed; reconcile provisional SafeLand identifiers to official national identifiers.
NTS Task Data, Village Reporting and GIS
▪Register and preserve the SMAC Task Order and official Task ID; maintain the related Task Implementation Plan reference, authorized village or subdivision register, reporting status and changes approved through the national tasking channel.
▪Maintain the required hierarchy: one NTS Report for each assigned village or approved administrative subdivision, linked to zero, one or multiple distinct Hazardous Area (HA) Reports and, where applicable, separate EOD referrals and approved land release records.
▪Verify that village NTS reports, HA reports, source logs, evidence/All Reasonable Effort (ARE) worksheets, maps and submission registers consistently carry the correct Task ID, village code, report identifier and current version.
▪Prepare and maintain accurate administrative, operational and hazard maps; check the coordinate reference system, geographic reference points, evidence locations, polygon geometry, area calculations, mapping scale and documented positional uncertainty.
▪Identify discrepancies, overlaps, duplicate hazards, missing village units and incomplete or inaccessible sectors; reconcile HAs crossing village boundaries so that records and area statistics are not counted twice.
▪Preserve the distinction between historical and proposed HA boundaries, submitted recommendations and SMAC-approved polygons. Support the Team Leader and technical reviewer with traceable mapping evidence without independently deciding SHA/CHA classification, cancellation or safe land status.
EORE, Community Liaison and Future HMA Reporting
▪Maintain and check EORE session, participant, activity, community feedback and referral data using approved indicators and disaggregation where relevant and lawful; apply consistent definitions and checks to prevent duplicate or inflated beneficiary counts.
▪Provide operational statistics, maps, dashboards, progress trackers and periodic reports for SafeLand management and HAMAP, clearly identifying data sources, reporting periods, definitions and limitations.
▪Develop and maintain the data collection and output structures needed for subsequently authorized TS, clearance, BAC and EOD operations, including task identity, searched/cleared areas, EO finds, spot tasks, quality records and post-clearance documentation as applicable.
▪Link new EOD, TS and clearance findings to existing survey or hazardous-area records for operational review, while preserving original reports, previous geometry and the history of approved changes.
Data Quality, Protection and Internal Controls
▪Perform routine data-quality checks for completeness, accuracy, logic, unique identifiers, geographical consistency, source traceability and reporting timeliness; return material errors to the originating team for clarification and documented correction.
▪Support the OM's internal QA/QC programme through data audits, field-form checks, exception registers and evidence-to-report tracing. Data validation shall not substitute for NTS technical review, operational QA/QC or SMAC approval.
▪Protect confidential informant, survivor, participant and staff information through data minimization, controlled access, authorized sharing, secure transfer and retention practices under approved procedures and applicable requirements.
▪Maintain original records or verified copies, backups, controlled archives, audit trails and retrievable submission evidence; ensure corrections do not silently overwrite the original information or national decision history.
▪Track the status and disposition of submissions to SMAC or its expressly delegated body, including returns, corrections, acceptance and approved decisions. Submit directly only when authorized by the OM and the applicable national reporting arrangements.
Field Support, Coordination and Capacity Development
▪Train and coach CLOs, CL Team Leaders and other field personnel in data collection, completion of approved forms, GPS/GIS recording, identification of source and location uncertainty, data protection and timely reporting.
▪Participate in field monitoring and operational briefings as required; diagnose recurrent collection or mapping errors, recommend improvements and support the OM in tracking relevant corrective actions.
▪Coordinate technical information requirements with HAMAP and, when delegated, SMAC or other authorized HMA partners; provide verified data extracts and maps through approved channels and assist with accreditation, audits and monitoring visits.
▪Support emergency response and new-hazard referrals by preparing timely, clearly marked preliminary maps and data summaries, without disclosing sensitive information or representing unverified locations as confirmed hazards.
▪Develop and maintain approved information collection and reporting tools, databases, field registers, GIS layers, digital forms and document repositories for CL, EORE and NTS, extending them to clearance, TS, BAC and EOD when those activities are authorized and deployed.
▪Maintain consistent data dictionaries, identifiers, controlled values, version histories and reporting workflows in line with applicable SMAC instructions, approved Syria SOPs, relevant IMAS requirements and HAMAP information management arrangements.
▪Configure and support practical paper, mobile and offline collection methods; check reliable synchronization, transfer of paper records, avoidance of duplicate uploads and identification of the authoritative data record.
▪Ensure that any future SMAC forms, national information system or IMSMA-compatible interface is adopted only when its requirements and SafeLand access permissions have been confirmed; reconcile provisional SafeLand identifiers to official national identifiers.
NTS Task Data, Village Reporting and GIS
▪Register and preserve the SMAC Task Order and official Task ID; maintain the related Task Implementation Plan reference, authorized village or subdivision register, reporting status and changes approved through the national tasking channel.
▪Maintain the required hierarchy: one NTS Report for each assigned village or approved administrative subdivision, linked to zero, one or multiple distinct Hazardous Area (HA) Reports and, where applicable, separate EOD referrals and approved land release records.
▪Verify that village NTS reports, HA reports, source logs, evidence/All Reasonable Effort (ARE) worksheets, maps and submission registers consistently carry the correct Task ID, village code, report identifier and current version.
▪Prepare and maintain accurate administrative, operational and hazard maps; check the coordinate reference system, geographic reference points, evidence locations, polygon geometry, area calculations, mapping scale and documented positional uncertainty.
▪Identify discrepancies, overlaps, duplicate hazards, missing village units and incomplete or inaccessible sectors; reconcile HAs crossing village boundaries so that records and area statistics are not counted twice.
▪Preserve the distinction between historical and proposed HA boundaries, submitted recommendations and SMAC-approved polygons. Support the Team Leader and technical reviewer with traceable mapping evidence without independently deciding SHA/CHA classification, cancellation or safe land status.
EORE, Community Liaison and Future HMA Reporting
▪Maintain and check EORE session, participant, activity, community feedback and referral data using approved indicators and disaggregation where relevant and lawful; apply consistent definitions and checks to prevent duplicate or inflated beneficiary counts.
▪Provide operational statistics, maps, dashboards, progress trackers and periodic reports for SafeLand management and HAMAP, clearly identifying data sources, reporting periods, definitions and limitations.
▪Develop and maintain the data collection and output structures needed for subsequently authorized TS, clearance, BAC and EOD operations, including task identity, searched/cleared areas, EO finds, spot tasks, quality records and post-clearance documentation as applicable.
▪Link new EOD, TS and clearance findings to existing survey or hazardous-area records for operational review, while preserving original reports, previous geometry and the history of approved changes.
Data Quality, Protection and Internal Controls
▪Perform routine data-quality checks for completeness, accuracy, logic, unique identifiers, geographical consistency, source traceability and reporting timeliness; return material errors to the originating team for clarification and documented correction.
▪Support the OM's internal QA/QC programme through data audits, field-form checks, exception registers and evidence-to-report tracing. Data validation shall not substitute for NTS technical review, operational QA/QC or SMAC approval.
▪Protect confidential informant, survivor, participant and staff information through data minimization, controlled access, authorized sharing, secure transfer and retention practices under approved procedures and applicable requirements.
▪Maintain original records or verified copies, backups, controlled archives, audit trails and retrievable submission evidence; ensure corrections do not silently overwrite the original information or national decision history.
▪Track the status and disposition of submissions to SMAC or its expressly delegated body, including returns, corrections, acceptance and approved decisions. Submit directly only when authorized by the OM and the applicable national reporting arrangements.
Field Support, Coordination and Capacity Development
▪Train and coach CLOs, CL Team Leaders and other field personnel in data collection, completion of approved forms, GPS/GIS recording, identification of source and location uncertainty, data protection and timely reporting.
▪Participate in field monitoring and operational briefings as required; diagnose recurrent collection or mapping errors, recommend improvements and support the OM in tracking relevant corrective actions.
▪Coordinate technical information requirements with HAMAP and, when delegated, SMAC or other authorized HMA partners; provide verified data extracts and maps through approved channels and assist with accreditation, audits and monitoring visits.
▪Support emergency response and new-hazard referrals by preparing timely, clearly marked preliminary maps and data summaries, without disclosing sensitive information or representing unverified locations as confirmed hazards.
Qualifications
▪University degree in information management, geographic information systems (GIS), geography, computer science, statistics, data science or a related field; equivalent proven professional expertise may be considered.
▪At least three years of progressively responsible experience in information management, GIS, operational databases, data collection, reporting or analysis, preferably within humanitarian action or mine action.
▪Demonstrated working proficiency with GIS software (such as ArcGIS or QGIS), spreadsheet/database tools and mobile data collection platforms (such as Survey123, KoboToolbox or ODK).
▪Experience in map production, coordinate systems, GPS data, spatial quality checks, dashboards or routine reporting; knowledge of IMSMA or other national mine action databases is a strong asset, not an assumed access requirement.
▪Awareness of humanitarian data protection, confidentiality, informed consent and responsible sharing; familiarity with IMAS 05.10 and land release information management is desirable.
▪Willingness to undertake periodic field visits, training and support to personnel working in complex post-conflict environments, subject to approved security and safety arrangements.
▪At least three years of progressively responsible experience in information management, GIS, operational databases, data collection, reporting or analysis, preferably within humanitarian action or mine action.
▪Demonstrated working proficiency with GIS software (such as ArcGIS or QGIS), spreadsheet/database tools and mobile data collection platforms (such as Survey123, KoboToolbox or ODK).
▪Experience in map production, coordinate systems, GPS data, spatial quality checks, dashboards or routine reporting; knowledge of IMSMA or other national mine action databases is a strong asset, not an assumed access requirement.
▪Awareness of humanitarian data protection, confidentiality, informed consent and responsible sharing; familiarity with IMAS 05.10 and land release information management is desirable.
▪Willingness to undertake periodic field visits, training and support to personnel working in complex post-conflict environments, subject to approved security and safety arrangements.
Specific Vacancy Requirements
▪Strong attention to detail in field data, geographical coordinates, report identifiers, source references, status tracking and correction histories.
▪Ability to structure and integrate information from interviews, forms, images, maps and operational reports into coherent, retrievable datasets.
▪Practical quantitative analysis, statistics, indicator development, data visualization and concise reporting skills; Power BI or equivalent dashboard experience is an asset.
▪Ability to train non-specialist field personnel, troubleshoot paper and digital reporting problems and communicate data limitations clearly to supervisors.
▪Sound judgement concerning confidentiality, access permissions, information security and use of sensitive operational or personal data.
▪Good coordination skills, initiative, integrity and ability to work within defined technical and national decision-making responsibilities.
▪Ability to structure and integrate information from interviews, forms, images, maps and operational reports into coherent, retrievable datasets.
▪Practical quantitative analysis, statistics, indicator development, data visualization and concise reporting skills; Power BI or equivalent dashboard experience is an asset.
▪Ability to train non-specialist field personnel, troubleshoot paper and digital reporting problems and communicate data limitations clearly to supervisors.
▪Sound judgement concerning confidentiality, access permissions, information security and use of sensitive operational or personal data.
▪Good coordination skills, initiative, integrity and ability to work within defined technical and national decision-making responsibilities.
Salary and Benefits
Confidential
About us
Safe Land is a local non-governmental organization operating in Syria in the field of humanitarian mine action. The organization focuses on protecting communities affected by landmines and explosive ordnance through Explosive Ordnance Risk Education (EORE), Community Liaison (CL), and Non-Technical Survey (NTS), alongside mine and explosive ordnance clearance activities in accordance with applicable accreditation and authorization requirements. Through its work, Safe Land aims to enhance civilian safety and support affected communities.
Required employees number
1
Posted On
Nov 10, 2026
Expiry Date
Dec 10, 2026
Photo
Required
CV Language
English
