Job ID
37458
Job Title
Project Manager
To work for
COOPI Cooperazione Internazionale
Country
Syria
City
Damascus
Field of Work
Humanitarian/Disasters
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Project Manager (PM) provides leadership and strategic contribution to COOPIs program in Syria, under the supervision and in close collaboration with the Program Manager and Head of Programs. Project Manager is responsible and directly manages projects. PM reports directly to the Program Manager at mission level. PM line manages and supervises the Project Officers related to the project.
Responsibilities
Project Implementation:
- Directly manage project in Syria and contributes to the implementation of Education, Protection, and FSL program;
- Activity planning and management in compliance with the contracts signed with the donor and with COOPI and the donor's procedures.
- Administrative and financial management and regularly monitoring of expenditures. Ensures the respect of organization and procedures when purchasing goods and services;
- Ensures the preparation, in compliance with the deadlines, of all financial and narrative reports.PM is also responsible for the preparation of all formal communication and contract modifications requests (ex. budget modification) of the managed/supervised projects;
- PM is responsible for the initial and continuous capacity building of the local staff under his/her responsibility;
- Assure correct management of all goods purchased for the projects, both directly and purchased by other offices/field offices. For all goods purchased by the project, PM supports updating the inventory, in cooperation with the administrative staff;
- Writes and prepares all necessary documents to present new projects, in accordance with the organization's processes and procedures, to new and current donors.
Contribute to the program strategy and its implementation:
- Contribute to the design, development and update of the program strategy under supervision of the Program Manager and in close collaboration with Head of Programs
- Ensure COOPI's intervention in Syria are in compliance with COOPI and Sector principles, standards and global guidelines;
- Develop and maintain relationships with relevant stakeholders and representing COOPI at relevant meetings (e.g. meetings with local partners, sector-coordination etc.) in order to facilitate and ensure cooperation and partnerships;
- Ensure information-sharing with donors, Sectors and Local partner;
- Contribute to the identification of potential funding opportunities, being responsible of proposals writing and supporting the project team for proposals writing to address the identified needs;
- Contribute to and coordinating project and program assessments;
- Coordinate the overall implementation and development of project with the program
- Ensure objectives and results are met within the required time frame and budget and according to COOPI and donors' procedures
- Ensure and supervise the overall planning and follow-up of technical reporting for donors, authorities and internal requirements in coordination with the support departments;
- Ensure synergy among Project and Program and Support Office staff;
- Ensure the implementation of recommendations resulting from internal audit, experts' field visits, HQ advisors, Program Manager, Country and Regional team, etc.
- Pilot the internal quality control, by promoting monitoring mechanisms, facilitating internal control and external evaluations in coordination with Program Manager and HoP.
Responsibilities
Project Implementation:
- Directly manage project in Syria and contributes to the implementation of Education, Protection, and FSL program;
- Activity planning and management in compliance with the contracts signed with the donor and with COOPI and the donor's procedures.
- Administrative and financial management and regularly monitoring of expenditures. Ensures the respect of organization and procedures when purchasing goods and services;
- Ensures the preparation, in compliance with the deadlines, of all financial and narrative reports.PM is also responsible for the preparation of all formal communication and contract modifications requests (ex. budget modification) of the managed/supervised projects;
- PM is responsible for the initial and continuous capacity building of the local staff under his/her responsibility;
- Assure correct management of all goods purchased for the projects, both directly and purchased by other offices/field offices. For all goods purchased by the project, PM supports updating the inventory, in cooperation with the administrative staff;
- Writes and prepares all necessary documents to present new projects, in accordance with the organization's processes and procedures, to new and current donors.
Contribute to the program strategy and its implementation:
- Contribute to the design, development and update of the program strategy under supervision of the Program Manager and in close collaboration with Head of Programs
- Ensure COOPI's intervention in Syria are in compliance with COOPI and Sector principles, standards and global guidelines;
- Develop and maintain relationships with relevant stakeholders and representing COOPI at relevant meetings (e.g. meetings with local partners, sector-coordination etc.) in order to facilitate and ensure cooperation and partnerships;
- Ensure information-sharing with donors, Sectors and Local partner;
- Contribute to the identification of potential funding opportunities, being responsible of proposals writing and supporting the project team for proposals writing to address the identified needs;
- Contribute to and coordinating project and program assessments;
- Coordinate the overall implementation and development of project with the program
- Ensure objectives and results are met within the required time frame and budget and according to COOPI and donors' procedures
- Ensure and supervise the overall planning and follow-up of technical reporting for donors, authorities and internal requirements in coordination with the support departments;
- Ensure synergy among Project and Program and Support Office staff;
- Ensure the implementation of recommendations resulting from internal audit, experts' field visits, HQ advisors, Program Manager, Country and Regional team, etc.
- Pilot the internal quality control, by promoting monitoring mechanisms, facilitating internal control and external evaluations in coordination with Program Manager and HoP.
Qualifications
- University degree (Master’s degree is a plus) in social subjects or related field or work relevant to Protection, Education and FSL programme;
- Min 4 years' experience in the humanitarian field a in a similar position;
- Demonstrated experience in or related field in fragile context, including assistance to IDPs, refugees and returnees;
- Experience of working within an insecure environment with responsibility for security planning, monitoring and management;
- Experience in remote management of team;
- Strong supervisory abilities, and demonstrated capacity of teamwork and of coordination with the relevant actors;
- Proficiency in written and spoken English;
- Computer literacy, with high proficiency in the use of standard office software applications (e.g. Microsoft Word, Excel and PowerPoint).
Soft skills:
- Strong analytical and practical problem-solving skills;
- Very good inter-personal and writing communication skills;
- Ability to organize work efficiently and deliver assignments in a timely manner often under time constraints;
Plus:
- Previous experience in UNHCR, ECHO, OCHA projects management is an asset
- Min 4 years' experience in the humanitarian field a in a similar position;
- Demonstrated experience in or related field in fragile context, including assistance to IDPs, refugees and returnees;
- Experience of working within an insecure environment with responsibility for security planning, monitoring and management;
- Experience in remote management of team;
- Strong supervisory abilities, and demonstrated capacity of teamwork and of coordination with the relevant actors;
- Proficiency in written and spoken English;
- Computer literacy, with high proficiency in the use of standard office software applications (e.g. Microsoft Word, Excel and PowerPoint).
Soft skills:
- Strong analytical and practical problem-solving skills;
- Very good inter-personal and writing communication skills;
- Ability to organize work efficiently and deliver assignments in a timely manner often under time constraints;
Plus:
- Previous experience in UNHCR, ECHO, OCHA projects management is an asset
Specific Vacancy Requirements
Due to the urgency of this role, we will be reviewing CVs and interviewing candidate in advance of the closing date. For this reason, interested candidates are asked to submit their application as soon as possible
Salary and Benefits
As per COOPI Salary Scale
About us
We are an independent Italian NGO founded in Milan by Father Vincenzo Barbieri on April 15 1965.
For 50 years we have been dedicated to breaking the cycle of poverty and to supporting populations affected by wars, socio-economic crises or natural disasters in their path to recovery and sustainable development, by making use of the professionalism of local and international operators, and through our partnerships with public and private bodies and civil society organizations.
Today we are present in 24 countries in Africa, the Middle East, Latin America and the Caribbean, with 150 humanitarian projects reaching almost 2,400,000 people. Since 2006 we have been providing food, education, health and protection to thousands of children in 8 countries through our child sponsorship programs.
Since 1965 we have helped 100 million people, through 1,600 projects in 63 countries, employing 4,500 expatriate and 55,000 local operators.
For 50 years we have been dedicated to breaking the cycle of poverty and to supporting populations affected by wars, socio-economic crises or natural disasters in their path to recovery and sustainable development, by making use of the professionalism of local and international operators, and through our partnerships with public and private bodies and civil society organizations.
Today we are present in 24 countries in Africa, the Middle East, Latin America and the Caribbean, with 150 humanitarian projects reaching almost 2,400,000 people. Since 2006 we have been providing food, education, health and protection to thousands of children in 8 countries through our child sponsorship programs.
Since 1965 we have helped 100 million people, through 1,600 projects in 63 countries, employing 4,500 expatriate and 55,000 local operators.
Required employees number
1
Posted On
Nov 15, 2023
Expiry Date
Dec 15, 2023
Photo
Required
CV Language
English
Additional questions for applicants
Q1: Have you been under any administrative, disciplinary or criminal conviction resulted from investigation of sexual exploitation or abuse?
Q2: Have you been under investigation or have resigned before investigation closure related to sexual exploitation or abuse?
Q3: Are you in a sexual relation or married to a person under 18 years old?
Q2: Have you been under investigation or have resigned before investigation closure related to sexual exploitation or abuse?
Q3: Are you in a sexual relation or married to a person under 18 years old?