Procurement Logistic Assistant

Syria

Procurement/Logistics/Delivery

Finished or Exempted (For male)

Under the supervision of the Project Manager and the Log and Procurement Coordinator, the Logistic Assistant will support the logistic of the distribution of hygiene kits in primary schools of Damascus. He/she will coordinate with relevant project staff to ensure that distribution activities are delivered according to internal guidelines. The incumbent will manage and oversee effective relationships with school focal points and ensure that the distributions to the final beneficiaries are conducted efficiently and with transparence.
The position is based in COOPI office in Damascus with frequent missions to the target schools.

Logistics of Distributions:
• Liaise with suppliers and transport services to ensure effective and timely delivery of the items to the final beneficiaries
• Establish and maintain relationships with school’s staff and focal points
• Program and collect distribution lists of beneficiaries

Procurement Planning and Supply chain
• Receiving and supporting with orders from the various departments
• Archiving procurement documents
• Follow up on going procurement procedures
• Ensure the delivery of the procured items to the COOPI offices
• Ensure information flow with other departments for effective service delivery thus securing the successful conclusion of the programmes
• Accountable for overall compliance with the procurement procedures.

Stock Management
• Responsible for overall compliance with the stock management procedures.

Delivery (Transport) Management
• Accountable for the overall compliance with delivery management procedures.

Assets and Property Management (including premises)
• Accountable for the overall compliance with assets, property and premises management procedures.

Fleet and Fuel Management
• To assist monitoring the log book and movement of the Damascus drivers
• To ensure proper utilization, maintenance and follow up of the COOPI cars
• To control and manage the cost of the cars (fuel, maintenance and repairs)

Telecommunication and Information Technology Management
• Manage the mission telecommunication costs
• Accountable for the overall compliance with the Communication and IT procedures.

Security and Safety Management
• Ensure high-level security of all COOPI assets, property
• Accountable for the overall compliance of COOPI security and safety guidelines.

Reporting
• Responsible for complying with all the reporting requirements within the various sub departments to the country management team, HQ as well as donor requirements

Performs other duties as requested.

Due to the urgency of this role, we will be reviewing CVs and interviewing candidate in advance of the closing date. For this reason, interested candidates are asked to submit their application as soon as possible

We are an independent Italian NGO founded in Milan by Father Vincenzo Barbieri on April 15 1965.

For 50 years we have been dedicated to breaking the cycle of poverty and to supporting populations affected by wars, socio-economic crises or natural disasters in their path to recovery and sustainable development, by making use of the professionalism of local and international operators, and through our partnerships with public and private bodies and civil society organizations.

Today we are present in 24 countries in Africa, the Middle East, Latin America and the Caribbean, with 150 humanitarian projects reaching almost 2,400,000 people. Since 2006 we have been providing food, education, health and protection to thousands of children in 8 countries through our child sponsorship programs.

Since 1965 we have helped 100 million people, through 1,600 projects in 63 countries, employing 4,500 expatriate and 55,000 local operators.

Nov 28, 2023

Required