Job ID
42819
Job Title
Office Support Personnel - HR
To work for
Oxfam Syria
Country
Syria
City
Damascus
Field of Work
HR/QM
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Baccalaureate
Responsibilities
- Organize and archive personnel files (hard copies) in accordance with the HR filing structure.
- Digitize physical documents and upload them to the appropriate folders in the HR shared drive as per the pre-defined archiving tree.
- Ensure that each personnel file (hard and soft) is complete, with all required documents as per the checklist (e.g., contracts, performance reviews, leave forms, etc.).
- Label, index, and cross-check all documents against staff lists to ensure consistency.
- Highlight and report any missing documents or discrepancies to the HR Officer.
- Ensure confidentiality and safe handling of all HR documents at all times.
- Support in archiving FSP and Site engineers files as needed.
- Assist with other HR administrative related tasks as requested by the line manager.
- Digitize physical documents and upload them to the appropriate folders in the HR shared drive as per the pre-defined archiving tree.
- Ensure that each personnel file (hard and soft) is complete, with all required documents as per the checklist (e.g., contracts, performance reviews, leave forms, etc.).
- Label, index, and cross-check all documents against staff lists to ensure consistency.
- Highlight and report any missing documents or discrepancies to the HR Officer.
- Ensure confidentiality and safe handling of all HR documents at all times.
- Support in archiving FSP and Site engineers files as needed.
- Assist with other HR administrative related tasks as requested by the line manager.
Qualifications
Essential:
- Bachelor Degree in any field.
- Previous experience in admin work (secretarial – personal assistant – archiving) similar tasks
- Good level of English (written and spoken)
- Knowledge of computer skills, particularly in Microsoft Word, Excel,
- Good organizational skills and attention to detail.
- Ability to handle confidential information with discretion.
- Ability to wok under pressure
- Good communication skills and a collaborative attitude.
Desirable:
• Currently studying or recently graduated specifically in Human Resources, Business Administration.
• Previous experience in humanitarian sector
• Experience in file management systems.
- Bachelor Degree in any field.
- Previous experience in admin work (secretarial – personal assistant – archiving) similar tasks
- Good level of English (written and spoken)
- Knowledge of computer skills, particularly in Microsoft Word, Excel,
- Good organizational skills and attention to detail.
- Ability to handle confidential information with discretion.
- Ability to wok under pressure
- Good communication skills and a collaborative attitude.
Desirable:
• Currently studying or recently graduated specifically in Human Resources, Business Administration.
• Previous experience in humanitarian sector
• Experience in file management systems.
Specific Vacancy Requirements
All applicants are encouraged to clearly highlight their experience and skills in their CV and cover letter, both submitted in English.
Closing date is on 5/5/2025
Closing date is on 5/5/2025
Salary and Benefits
3 months contract
About us
Oxfam is an international confederation of 17 organizations networked together in more than 90 countries, as part of a global movement for change, to build a future free from the injustice of poverty.
In Syria :
While Oxfam has been present in the region since 1970, it began operating in Syria through its Damascus based presence in July 2013. Since then, Oxfam has been responding to both the urgent WASH needs for vulnerable people, and has been working on the rehabilitation of water systems in order to provide durable, more sustainable solutions to the affected populations. Interventions implemented under Oxfam's WASH Programme include: Provision of Acute Emergency Life-Saving WASH Services, Rehabilitation of Water Systems, Hygiene Promotion and Water Conservation, Capacity Building and Training, and Improved Emergency WASH Coordination. To date, Oxfam has been worked in 10 governorates, seeking out to over 2.5 million beneficiaries.
In Syria :
While Oxfam has been present in the region since 1970, it began operating in Syria through its Damascus based presence in July 2013. Since then, Oxfam has been responding to both the urgent WASH needs for vulnerable people, and has been working on the rehabilitation of water systems in order to provide durable, more sustainable solutions to the affected populations. Interventions implemented under Oxfam's WASH Programme include: Provision of Acute Emergency Life-Saving WASH Services, Rehabilitation of Water Systems, Hygiene Promotion and Water Conservation, Capacity Building and Training, and Improved Emergency WASH Coordination. To date, Oxfam has been worked in 10 governorates, seeking out to over 2.5 million beneficiaries.
Required employees number
1
Posted On
Apr 28, 2025
Expiry Date
May 13, 2025
CV Language
English