Job ID
42950
Job Title
Finance Manager
To work for
Terre des hommes Foundation - Switzerland
Country
Syria
City
Damascus
Field of Work
Finances/Accountancy
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Team management:
- Lead the delegation finance team, set objectives, and assess direct reports.
- Ensure coaching, performance appraisals, and career follow-up of the finance team from recruit-ment to end of contract. Apply good management practices in alignment with Tdh values.
- Define and propose the staffing need for finance department and participate to recruitment ac-cording to the strategy and the means of the delegation.
- Establish effective communication, planning, and coordination mechanism for his/her team activi-ties, including meetings.
- Oversee HR aspects of the finance team (leave tracking, probation periods, evaluations, etc.)
- Oversees the team career development, define training needs and provide guidance on profes-sional development.
- Participate to the procurement committee for contracting suppliers according to Tdh procurement procedures.
Quality:
- Design and monitor the implementation of annual Action Plan for the finance department – which set the key objectives and their prioritization, as well as conduct a quarterly re-view of the depart-ment Action Plan with the country director.
- Propose improvements to financial policies, tools, processes, and the annual action plan
- Work with the finance team to facilitate smooth, efficient, and timely projects’ implementation.
- Collaborate with programs teams to contribute to financial sections of donor reports (interim and final).
Accounting and cash-flow management:
- Ensure the monthly accounting closure of the Delegation and approve the monthly cash and bank reconciliation before sending it to the HQ.
- Supervise the security of TDH funds and flows all over the country.
- Pre-validate the SAGA monthly closure process.
- Ensure the quality of accounting, and implement spot check controls (validity of vouchers, quality of the accounting transactions, etc.).
- Ensure provisions and year-end closures are in compliance with Saga and FMT guidelines.
- Carry out our random physical checks of safes and cashboxes and ensure control rules are being applied.
- Ensure efficient treasury management and cash flow between the delegation, Region and HQ.
- Supervise draw up cash-flow forecasts and ensure the optimal management of cash flow (monthly treasury request FMT).
Budget and donor funding contracts management:
- Contribute to the preparation of the annual budget (P0, P1, P2, P3/ closing) in the respect to TDH financial guidelines and golden rules and analyses the impact on the financial plan.
- Ensure realistic budgeting, proper codification of expenses and good budget steering.
- Update the allocation system of structure costs monthly, taking into consideration being compliant with donors' guidelines.
- Support in the correct financial management of the delegation; this includes, but is not limited to, follow up of the delegation budget, donors’ budgets, contract with partners.
- Support operations in preparing donor proposals and validate budgets before submission to the Regional Office or HQ.
- Manage a monthly FMT (Financial monitoring Tool) of budgets (donors’ budgets and delegation budget) and financial equilibrium of the delegation, including analysis and feedback to budget holders.
- Anticipate and prepare cost or no-cost extension of donor contracts or budget amendments.
- Keep up to date with the procedures of institutional donors providing funding for the delegation and ensure compliance with these procedures.
- Ensure proper follow-up of donor deadlines as per funding database and draw up the financial re-ports.
- Alert, when necessary, but early enough on financial risks in the delegation.
- Train senior management teams on financial tools (BFU, FMT etc).
- Ensure the respect of HQ and regional deadlines and monitoring process.
Reporting and communication:
- Within his/her field of activity, participate in developing synergies with government institutions, the other NGOs and the local organizations, liaise with external auditors and other financial institu-tions.
- Disseminate the financial information within the delegation for both for institutional and internal reporting.
- Monitor financial market trends, prices and exchange rates from central bank/ open market / do-nor rates / inflation rates, etc.
Ensure timely submission of monthly social security contributions and quarterly income tax.
Audit, Compliance and Internal Control:
- Manage the compliance of Tdh with all financial, tax reporting and regulatory requirements.
- Accompany and oversee contractual financial audits and audits of annual accounts.
- Develop implementation plan and calendar for internal and external audits recommendations
- Ensure compliance with Tdh financial and administrative procedures.
- Responsible for the fulfillment and adherence to the Tdh signatories' schedule for purchases and payment authorizations (Country profile form).
- Promote and enforce compliance with Tdh’s policies on security, child protection, and fraud pre-vention.
- Ensure that an Internal Control System is in place and undertake with the Finance team some con-trol on regular basis, including with the partners.
- Draft, update the finance manual and Standard Operating Procedures.
- Perform any other tasks as maybe be requested by the line manager.
- Lead the delegation finance team, set objectives, and assess direct reports.
- Ensure coaching, performance appraisals, and career follow-up of the finance team from recruit-ment to end of contract. Apply good management practices in alignment with Tdh values.
- Define and propose the staffing need for finance department and participate to recruitment ac-cording to the strategy and the means of the delegation.
- Establish effective communication, planning, and coordination mechanism for his/her team activi-ties, including meetings.
- Oversee HR aspects of the finance team (leave tracking, probation periods, evaluations, etc.)
- Oversees the team career development, define training needs and provide guidance on profes-sional development.
- Participate to the procurement committee for contracting suppliers according to Tdh procurement procedures.
Quality:
- Design and monitor the implementation of annual Action Plan for the finance department – which set the key objectives and their prioritization, as well as conduct a quarterly re-view of the depart-ment Action Plan with the country director.
- Propose improvements to financial policies, tools, processes, and the annual action plan
- Work with the finance team to facilitate smooth, efficient, and timely projects’ implementation.
- Collaborate with programs teams to contribute to financial sections of donor reports (interim and final).
Accounting and cash-flow management:
- Ensure the monthly accounting closure of the Delegation and approve the monthly cash and bank reconciliation before sending it to the HQ.
- Supervise the security of TDH funds and flows all over the country.
- Pre-validate the SAGA monthly closure process.
- Ensure the quality of accounting, and implement spot check controls (validity of vouchers, quality of the accounting transactions, etc.).
- Ensure provisions and year-end closures are in compliance with Saga and FMT guidelines.
- Carry out our random physical checks of safes and cashboxes and ensure control rules are being applied.
- Ensure efficient treasury management and cash flow between the delegation, Region and HQ.
- Supervise draw up cash-flow forecasts and ensure the optimal management of cash flow (monthly treasury request FMT).
Budget and donor funding contracts management:
- Contribute to the preparation of the annual budget (P0, P1, P2, P3/ closing) in the respect to TDH financial guidelines and golden rules and analyses the impact on the financial plan.
- Ensure realistic budgeting, proper codification of expenses and good budget steering.
- Update the allocation system of structure costs monthly, taking into consideration being compliant with donors' guidelines.
- Support in the correct financial management of the delegation; this includes, but is not limited to, follow up of the delegation budget, donors’ budgets, contract with partners.
- Support operations in preparing donor proposals and validate budgets before submission to the Regional Office or HQ.
- Manage a monthly FMT (Financial monitoring Tool) of budgets (donors’ budgets and delegation budget) and financial equilibrium of the delegation, including analysis and feedback to budget holders.
- Anticipate and prepare cost or no-cost extension of donor contracts or budget amendments.
- Keep up to date with the procedures of institutional donors providing funding for the delegation and ensure compliance with these procedures.
- Ensure proper follow-up of donor deadlines as per funding database and draw up the financial re-ports.
- Alert, when necessary, but early enough on financial risks in the delegation.
- Train senior management teams on financial tools (BFU, FMT etc).
- Ensure the respect of HQ and regional deadlines and monitoring process.
Reporting and communication:
- Within his/her field of activity, participate in developing synergies with government institutions, the other NGOs and the local organizations, liaise with external auditors and other financial institu-tions.
- Disseminate the financial information within the delegation for both for institutional and internal reporting.
- Monitor financial market trends, prices and exchange rates from central bank/ open market / do-nor rates / inflation rates, etc.
Ensure timely submission of monthly social security contributions and quarterly income tax.
Audit, Compliance and Internal Control:
- Manage the compliance of Tdh with all financial, tax reporting and regulatory requirements.
- Accompany and oversee contractual financial audits and audits of annual accounts.
- Develop implementation plan and calendar for internal and external audits recommendations
- Ensure compliance with Tdh financial and administrative procedures.
- Responsible for the fulfillment and adherence to the Tdh signatories' schedule for purchases and payment authorizations (Country profile form).
- Promote and enforce compliance with Tdh’s policies on security, child protection, and fraud pre-vention.
- Ensure that an Internal Control System is in place and undertake with the Finance team some con-trol on regular basis, including with the partners.
- Draft, update the finance manual and Standard Operating Procedures.
- Perform any other tasks as maybe be requested by the line manager.
Qualifications
Training/Qualifications:
- Bachelors degree at least.
Experience:
- Minimum 5 years of progressively responsible experience in the finance manager position.
- Proven experience in development and humanitarian and/or conflict affected countries settings.
- Prior experience working in emergency settings or insecure environments.
- Effective in representation and liaison with external parties.
- Proven ability to work as part of a team.
- Demonstrated experience in capacity building and mentoring of national staff.
Languages:
- Full professional proficiency in English and Arabic is mandatory.
IT know-how:
- Very good IT skills including (MS Office) MS office, Outlook, Sharepoint.
- Bachelors degree at least.
Experience:
- Minimum 5 years of progressively responsible experience in the finance manager position.
- Proven experience in development and humanitarian and/or conflict affected countries settings.
- Prior experience working in emergency settings or insecure environments.
- Effective in representation and liaison with external parties.
- Proven ability to work as part of a team.
- Demonstrated experience in capacity building and mentoring of national staff.
Languages:
- Full professional proficiency in English and Arabic is mandatory.
IT know-how:
- Very good IT skills including (MS Office) MS office, Outlook, Sharepoint.
Salary and Benefits
As per Terre des hommes Foundation - Switzerland Salary Scale.
About us
Terre des hommes (Tdh) is the leading Swiss organisation for childrens aid. Through our health, protection, and emergency relief programs, we provide assistance to over four million children and their families in around 40 countries each year. Terre des hommes (Tdh) opened its Syria mission in 2021 and through 2022 we started to establish its operations with a team based in Damascus.
Required employees number
1
Posted On
May 12, 2025
Expiry Date
Jun 11, 2025
Photo
Required
CV Language
English
