Job ID
43385
Job Title
Finance Officer (Internals Only)
To work for
International Rescue Committee
Country
Syria
City
Damascus
Field of Work
Finances/Accountancy
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Bachelor/ License Degree
Responsibilities
•Record and submit PO & Non-PO invoices, Journal entries, and Cash receipts on Integra daily. Besides, ensure saving all the supporting documents in the related files & uploading them to the system
•Review PO & Non-PO invoices, Journal entries, Cash receipts, and PMNTs on Integra up to the authorized limit based on the security roll mapping and the Authorization Matrix. Besides, ensure that all vouchers (within the assigned limit) have all supporting documentation (approval notes, goods received notes, contracts, invoices, receipts, stamped etc.), are properly reviewed and approved by concerned personnel before release payments.
•Review program and operation payments; including but not limited to CFW, Grants, vocational, Pharma items, dignity kits etc. and make sure all the submitted supporting documents are complete & accurate according to IRC & donors’ rules & regulations.
•Work with Petty Cash Custodians to review Damascus SC petty cash documents, spread sheet and prepare a draft of the petty cash reconciliation for Finance manager Review before replenishing the amount.
•Fill the Cashier duties when needed and help with the finance office clerk work such as photocopying and scanning.
•Conduct a cash count with the finance assistant (Cashier) at the end of the day, reconcile all balances against paid payments, and inform Finance Manager in case of variances.
• Track program/travel and salary advances for all staff, making sure that all advances are cleared before the end of the month. Inform the FM/Sr. Finance Officer of any pending advances to follow up with team members.
•Support the Finance Manager in managing and monitoring the cash flow for all funds in the office, assuring sufficient balance all the time.
• Support in processing monthly staff payments’ allocations for Damascus staff and in budgeting related work when requested.
•Support finance in providing any requested supporting document for audit purposes or any other reason.
•Support in execute month closure requirements. Do monthly review for the following balance sheet accounts: cash in office, petty cash, advances, accruals, Prepaid, vendor payable, Miscellaneous Payables, Miscellaneous Receivable, Hawala/ Cash Transfer Agent, do follow up on reconciliation and report to both line manager and FM for any issues related to reconciliation
•Prepare cash projection monthly, share with the Finance Manager on time.
•Conduct inventory check for warehouses from time to time and per request.
• At end of each grant the Finance Officer is responsible to collect all accruals payments at time before end of month and do archive it per followed procedure in this regard and prioritizing it as well to be paid before end of month and do strong follow up with relevant departments for outstanding PRFs and do reconcile it as quickly as possible and report to finance manager for any issue prevent from reconciliation of accruals payments at time.
•Plan, organize and manage workload, be resilient to accept new assignments to ensure contribution of the IRC monthly finance reporting process is achieved in a timely and accurate manner.
•Review PO & Non-PO invoices, Journal entries, Cash receipts, and PMNTs on Integra up to the authorized limit based on the security roll mapping and the Authorization Matrix. Besides, ensure that all vouchers (within the assigned limit) have all supporting documentation (approval notes, goods received notes, contracts, invoices, receipts, stamped etc.), are properly reviewed and approved by concerned personnel before release payments.
•Review program and operation payments; including but not limited to CFW, Grants, vocational, Pharma items, dignity kits etc. and make sure all the submitted supporting documents are complete & accurate according to IRC & donors’ rules & regulations.
•Work with Petty Cash Custodians to review Damascus SC petty cash documents, spread sheet and prepare a draft of the petty cash reconciliation for Finance manager Review before replenishing the amount.
•Fill the Cashier duties when needed and help with the finance office clerk work such as photocopying and scanning.
•Conduct a cash count with the finance assistant (Cashier) at the end of the day, reconcile all balances against paid payments, and inform Finance Manager in case of variances.
• Track program/travel and salary advances for all staff, making sure that all advances are cleared before the end of the month. Inform the FM/Sr. Finance Officer of any pending advances to follow up with team members.
•Support the Finance Manager in managing and monitoring the cash flow for all funds in the office, assuring sufficient balance all the time.
• Support in processing monthly staff payments’ allocations for Damascus staff and in budgeting related work when requested.
•Support finance in providing any requested supporting document for audit purposes or any other reason.
•Support in execute month closure requirements. Do monthly review for the following balance sheet accounts: cash in office, petty cash, advances, accruals, Prepaid, vendor payable, Miscellaneous Payables, Miscellaneous Receivable, Hawala/ Cash Transfer Agent, do follow up on reconciliation and report to both line manager and FM for any issues related to reconciliation
•Prepare cash projection monthly, share with the Finance Manager on time.
•Conduct inventory check for warehouses from time to time and per request.
• At end of each grant the Finance Officer is responsible to collect all accruals payments at time before end of month and do archive it per followed procedure in this regard and prioritizing it as well to be paid before end of month and do strong follow up with relevant departments for outstanding PRFs and do reconcile it as quickly as possible and report to finance manager for any issue prevent from reconciliation of accruals payments at time.
•Plan, organize and manage workload, be resilient to accept new assignments to ensure contribution of the IRC monthly finance reporting process is achieved in a timely and accurate manner.
Qualifications
•University Degree in economics (accounting department or finance related studies).
•2- 4 years of relevant working experience in finance, preferably with I/NGOs.
•Good knowledge of financial and accounting procedures.
•Be cooperative and supportive of all Program and support staff.
•2- 4 years of relevant working experience in finance, preferably with I/NGOs.
•Good knowledge of financial and accounting procedures.
•Be cooperative and supportive of all Program and support staff.
Specific Vacancy Requirements
Staff Performance Management, Learning & Development:
•Hire, supervise, and build the capacity of team members in relevant technical and management competencies.
•Develop and implement remote management capacity building approaches to build the strengths the teams in Syria.
•Coach, train, supervise and mentor direct-report staff, including communicating clear expectations, setting annual performance objectives, providing regular and timely positive and constructive performance feedback, and providing documented semi-annual performance reviews.
•Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Approve and manage time, attendance and leave requests to ensure adequate departmental coverage; ensure monthly, accurate timesheet submission and carry out probationary reviews.
•Hold high-quality meetings with each direct report on a regular and predictable basis, minimally on a monthly basis.
•Provide a measurable development plan including on-the-job learning with the aim of strengthening technical capacity, exchanging knowledge within the team and providing guidance on career paths.
•As required, identify staff performance issues and work with Human Resources to document and address these in accordance with the National Staff Employment Policies.
• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Promote and monitor staff care and well-being. Model healthy work-life balance practices. Support appropriate interventions in response to identified staff care needs of both national and international staff.
• Look for opportunities to support staff in their career growth, where appropriate. As part of succession plan and nationalization goals, identify, train and develop capability and capacity of national staff to successfully transition role and responsibilities, by the end of assignment.
Demonstrated Skills and Competencies:
•A commitment to IRC’s mission, vision, values and IRC Way – Professional Code of Conduct.
•Credible written, presentation and verbal communication skills; ability to convey information effectively and solid experience providing training and staff development.
•Validated sense of professional discretion, integrity, and ability to handle complex situations diplomatically and to effective resolution.
•Excellent management and interpersonal skills and a solid ability to promote harmonious/cohesive teamwork, in a cross-cultural context.
•Validated ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional patience.
•Highly collaborative and resourceful; ability to establish positive working relationships with senior level management and all other partners to maximize cooperation and productivity.
•Curiosity, a desire to continually learn and develop is a must.
•Analytical ability in creating effective solutions to complex matters while adhering to labor laws and internal policies.
Key Working Relationships:
Position Reports to: Senior Finance Officer
Position directly supervises: TBD
Indirect Reporting: N/A
Key Internal Contacts: Other Finance team members in all areas, Main office Supply Chain team, Field Director, program colleagues
Key External Contacts: Suppliers, IWs, Beneficiaries.
Professional Standards: IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation.
Returning National Candidates: We strongly encourage national or returning national candidates to apply for this position. If you are a citizen of the country where this position is based and are currently residing outside of your home country, you may be eligible for an attractive relocation package. Eligibility is determined based on IRC's operational needs and specific role requirements. IRC strives to attract, motivate, and retain qualified national staff in our programs.
Accountability to Clients: IRC staff must adhere to the commitment of contributing to the sustainability and development of its (CR) Client Responsiveness Mechanisms, preserving the culture of prioritizing the needs of our clients and affected communities by systematically listening to their perspectives and using their feedback to make programmatic decisions and give them greater influence over program design and delivery.
•Hire, supervise, and build the capacity of team members in relevant technical and management competencies.
•Develop and implement remote management capacity building approaches to build the strengths the teams in Syria.
•Coach, train, supervise and mentor direct-report staff, including communicating clear expectations, setting annual performance objectives, providing regular and timely positive and constructive performance feedback, and providing documented semi-annual performance reviews.
•Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Approve and manage time, attendance and leave requests to ensure adequate departmental coverage; ensure monthly, accurate timesheet submission and carry out probationary reviews.
•Hold high-quality meetings with each direct report on a regular and predictable basis, minimally on a monthly basis.
•Provide a measurable development plan including on-the-job learning with the aim of strengthening technical capacity, exchanging knowledge within the team and providing guidance on career paths.
•As required, identify staff performance issues and work with Human Resources to document and address these in accordance with the National Staff Employment Policies.
• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Promote and monitor staff care and well-being. Model healthy work-life balance practices. Support appropriate interventions in response to identified staff care needs of both national and international staff.
• Look for opportunities to support staff in their career growth, where appropriate. As part of succession plan and nationalization goals, identify, train and develop capability and capacity of national staff to successfully transition role and responsibilities, by the end of assignment.
Demonstrated Skills and Competencies:
•A commitment to IRC’s mission, vision, values and IRC Way – Professional Code of Conduct.
•Credible written, presentation and verbal communication skills; ability to convey information effectively and solid experience providing training and staff development.
•Validated sense of professional discretion, integrity, and ability to handle complex situations diplomatically and to effective resolution.
•Excellent management and interpersonal skills and a solid ability to promote harmonious/cohesive teamwork, in a cross-cultural context.
•Validated ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional patience.
•Highly collaborative and resourceful; ability to establish positive working relationships with senior level management and all other partners to maximize cooperation and productivity.
•Curiosity, a desire to continually learn and develop is a must.
•Analytical ability in creating effective solutions to complex matters while adhering to labor laws and internal policies.
Key Working Relationships:
Position Reports to: Senior Finance Officer
Position directly supervises: TBD
Indirect Reporting: N/A
Key Internal Contacts: Other Finance team members in all areas, Main office Supply Chain team, Field Director, program colleagues
Key External Contacts: Suppliers, IWs, Beneficiaries.
Professional Standards: IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation.
Returning National Candidates: We strongly encourage national or returning national candidates to apply for this position. If you are a citizen of the country where this position is based and are currently residing outside of your home country, you may be eligible for an attractive relocation package. Eligibility is determined based on IRC's operational needs and specific role requirements. IRC strives to attract, motivate, and retain qualified national staff in our programs.
Accountability to Clients: IRC staff must adhere to the commitment of contributing to the sustainability and development of its (CR) Client Responsiveness Mechanisms, preserving the culture of prioritizing the needs of our clients and affected communities by systematically listening to their perspectives and using their feedback to make programmatic decisions and give them greater influence over program design and delivery.
Salary and Benefits
-
About us
The IRC has operated in Syria since 2012, providing protection, health, economic recovery, and early childhood development programs in Idleb, Aleppo, Ar-Raqqa, Hassakeh, and Deir ez-Zor, with new programs expanding into Hama, rural Damascus, and Homs. With a team of over 700 members, the IRC has established trust and strong community relationships, ensuring access and effective service delivery. It plays a significant role in Syria’s NGO, donor, and coordination forums, holding key positions and adapting to the evolving context.
With the new realities under the new government, as of December 2024, the IRC has deployed a team to Damascus to set up operations and engage in coordination structures for newly accessible areas across Syria—including parts of NES, NWS, and other previously unreachable locations in South and Central Syria, adjusting operations to maximize coverage and efficiency.
Healthcare
Since 2012, the IRC has provided comprehensive primary and secondary healthcare through hospitals, clinics, and mobile medical units (MMUs). Ensuring access to vital services like sexual and reproductive health, clinical psychosocial support, and other specialized care. Working alongside our partners, we’ve helped secure a steady supply of medicines and medical equipment into the country, trained healthcare providers, and deployed health personnel to maintain services in even the most challenging conditions.
Protection
The IRC has been delivering protection programs in the northwest since 2013 and in the northeast of Syria since 2014, focusing on Protection/Rule of Law (PRoL), Women’s Protection and Empowerment (WPE), and Child Protection (CP). These efforts include specialized case management, PSS, protection monitoring, service mapping, and advocacy. Collaborating with partners, IRC improves access to protection services, raises community awareness, and strengthens referral pathways. Protection capacity building, community outreach, and rapid response through mobile protection teams have also been provided since 2017.
With the new realities under the new government, as of December 2024, the IRC has deployed a team to Damascus to set up operations and engage in coordination structures for newly accessible areas across Syria—including parts of NES, NWS, and other previously unreachable locations in South and Central Syria, adjusting operations to maximize coverage and efficiency.
Healthcare
Since 2012, the IRC has provided comprehensive primary and secondary healthcare through hospitals, clinics, and mobile medical units (MMUs). Ensuring access to vital services like sexual and reproductive health, clinical psychosocial support, and other specialized care. Working alongside our partners, we’ve helped secure a steady supply of medicines and medical equipment into the country, trained healthcare providers, and deployed health personnel to maintain services in even the most challenging conditions.
Protection
The IRC has been delivering protection programs in the northwest since 2013 and in the northeast of Syria since 2014, focusing on Protection/Rule of Law (PRoL), Women’s Protection and Empowerment (WPE), and Child Protection (CP). These efforts include specialized case management, PSS, protection monitoring, service mapping, and advocacy. Collaborating with partners, IRC improves access to protection services, raises community awareness, and strengthens referral pathways. Protection capacity building, community outreach, and rapid response through mobile protection teams have also been provided since 2017.
Required employees number
1
Posted On
Jun 30, 2025
Expiry Date
Jul 30, 2025
CV Language
English
