Planning Engineer

Syria

Construction/Installation/Repair - Engineering

Not Specified

Job Purpose:
The Planning Engineer is responsible for the preparation, development, monitoring, and control of project schedules, budgets, and performance indicators across multiple NGO-funded construction projects. The role ensures optimal use of resources, accurate forecasting, and compliance with donor financial and reporting standards.

Key Responsibilities:
1. Project Planning and Scheduling:
- Develop detailed baseline project schedules (Primavera P6 / MS Project) aligned with contractual milestones and donor requirements.
- Monitor progress and update project schedules regularly to reflect actual site conditions.
- Identify schedule variances and recommend corrective actions to maintain project timelines.
- Coordinate with technical, procurement, and site teams to ensure realistic planning of resources, materials, and logistics.
- Prepare project S-curves, histograms, and other tracking reports for internal and donor use.

2. Cost Estimation and Budgeting:
- Prepare detailed cost estimates during the proposal and pre-award stages of NGO tenders.
- Participate in BOQ review and cost benchmarking for various types of donor-funded works.
- Develop and monitor project budgets and control systems to track expenditures, committed costs, and earned value.

3. Cost Control and Financial Monitoring:
- Track project costs against budgets and analyze cost variances.
- Ensure expenditures align with donor budgets and funding ceilings.
- Prepare cash flow forecasts and advise management on financial performance indicators.
- Implement and update cost control systems, cost breakdown structures (CBS), and coding procedures.

4. Reporting and Documentation:
- Prepare weekly and monthly progress reports for both internal use and donor submission.
- Develop financial and technical dashboards to monitor project performance (time, cost, scope).
- Support audit and compliance documentation for NGO projects.
- Maintain a database of cost norms, productivity rates, and historical data.

5. Risk and Change Management:
- Identify risks and delays early and participate in the development of mitigation plans.
- Support the assessment of variation orders and impact analysis on time and cost.
- Work closely with the Contracts Engineer and Project Manager to manage scope changes and claims.

6. Internal and External Coordination:
- Collaborate closely with design, engineering, execution, and procurement teams to ensure timely availability of resources.
- Facilitate smooth workflow across departments by coordinating activities and resolving interdepartmental bottlenecks.
- Engage with external stakeholders to maintain alignment with project goals and timelines.

7. Preparation of Quantity Surveys and Client Invoices:
- Prepare detailed and accurate quantity surveys for both workshop and site activities.
- Compile client invoices in line with work progress and contract terms, ensuring transparency and compliance.
- Support financial reporting by providing reliable quantity data and documentation.

8. Technical Proposal Evaluation:
- Analyze and assess technical bids submitted by contractors and suppliers during the tendering process.
- Ensure compliance with project specifications, technical standards, and contractual requirements.
- Provide detailed evaluation reports and recommendations to the tender committee for informed decision-making.

9. Technical Proposal Preparation:
- Develop comprehensive technical proposals for tenders, aligned with client requirements and project specifications.
- Highlight the company and technical strengths, execution strategy, and proposed timelines.
- Coordinate with cross-functional teams to ensure accuracy, feasibility, and competitiveness of submitted proposals.

Qualifications and Experience:
- Minimum 3 years of experience in planning and cost control, ideally within NGO or construction projects.
- Proven experience in working with humanitarian or development organizations is a strong asset.
- Familiarity with FIDIC contracts and international project management standards.

Key Skills:
- Proficiency in Primavera P6 or MS Project
- Advanced Excel and cost control tools
- Strong knowledge of BOQ, cost estimation, and quantity surveying
- Understanding of NGO/donor financial compliance and reporting
- Analytical mindset with attention to detail
- Strong communication and coordination skills
- Fluent in English and Arabic

ONE EIGHTY LLC, established in 2009 is one of the leading end to end contracting companies in Syria providing mechanical, electrical and plumbing (MEP)
In 2013, ONE EIGHTY expanded its core business by adding construction department to its existing ones focusing on rehabilitation projects in the Syrian territory
By 2015, ONE EIGHTY managed to expand this department to cover Rehabilitation as well as Renovation works covering all types of projects

Jul 24, 2025