Job ID
44412
Job Title
Executive Secretary - Female
To work for
Confidential
Country
Syria
City
Damascus
Field of Work
Administrative - Secretariat
Job Type
Full time
Minimum Education Level
Bachelor/ License Degree
Responsibilities
- Calendar Schedule Management
- Organize and maintain the executive calendar
- Schedule meetings, appointments, and travel arrangements
- Send reminders and ensure timely attendance
- Communication Handling
- Screen and direct phone calls and emails
- Draft, proofread, and send correspondence
- Act as a liaison between the executive and internal/external stakeholders
- Document File Management
- Prepare reports, presentations, and memos
- Maintain confidential files and records
- Retrieve and organize reference materials
- Travel Logistics
- Arrange flights, accommodations, and itineraries
- Process travel expense reports and reimbursements
- Office Coordination
- Monitor office supplies and place orders
- Coordinate with vendors and service providers
- Support other administrative staff when needed
- Project Support
- Assist in research and data collection
- Track project timelines and deliverables
- Help implement operational improvements
- Confidentiality Discretion
- Handle sensitive information with integrity
- Uphold professional conduct in all interactions
- Organize and maintain the executive calendar
- Schedule meetings, appointments, and travel arrangements
- Send reminders and ensure timely attendance
- Communication Handling
- Screen and direct phone calls and emails
- Draft, proofread, and send correspondence
- Act as a liaison between the executive and internal/external stakeholders
- Document File Management
- Prepare reports, presentations, and memos
- Maintain confidential files and records
- Retrieve and organize reference materials
- Travel Logistics
- Arrange flights, accommodations, and itineraries
- Process travel expense reports and reimbursements
- Office Coordination
- Monitor office supplies and place orders
- Coordinate with vendors and service providers
- Support other administrative staff when needed
- Project Support
- Assist in research and data collection
- Track project timelines and deliverables
- Help implement operational improvements
- Confidentiality Discretion
- Handle sensitive information with integrity
- Uphold professional conduct in all interactions
Qualifications
- Bachelor degree in Business Administration, Office Management, Communications, or a related field is often preferred
Professional Experience
- +6 years of experience in administrative or secretarial roles, ideally supporting senior executives
- Proven track record of managing complex schedules, handling confidential information, and coordinating high-level meetings
Core Skills Competencies
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Familiarity with virtual meeting platforms (Zoom, Teams, Skype) and office management software
- Strong written and verbal communication skills
- Excellent organizational and time management abilities
- High level of discretion and professionalism
- Ability to multitask and prioritize under pressure
- Multilingual abilities (especially in international organizations)
Professional Experience
- +6 years of experience in administrative or secretarial roles, ideally supporting senior executives
- Proven track record of managing complex schedules, handling confidential information, and coordinating high-level meetings
Core Skills Competencies
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Familiarity with virtual meeting platforms (Zoom, Teams, Skype) and office management software
- Strong written and verbal communication skills
- Excellent organizational and time management abilities
- High level of discretion and professionalism
- Ability to multitask and prioritize under pressure
- Multilingual abilities (especially in international organizations)
Salary and Benefits
as per the internal policy
About us
We are a new investment company based in Damascus, aiming to create innovative investment opportunities that support the local economy and deliver sustainable value to investors. Our focus spans various sectors.
Our mission is to build a transparent and reliable investment environment driven by innovation and to establish long-term partnerships founded on trust and credibility.
Our mission is to build a transparent and reliable investment environment driven by innovation and to establish long-term partnerships founded on trust and credibility.
Required employees number
2
Posted On
Sep 10, 2025
Expiry Date
Oct 10, 2025
CV Language
English
