Job ID
44650
Job Title
Operation Officer/ Damascus
To work for
HAND - Human Aid and Development
Country
Syria
City
Damascus
Field of Work
Warehousing/Supply - Operations - Procurement/Logistics/Delivery
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Job Purpose:
The Operations Officer plays a vital role in ensuring the efficient and effective execution of the organization’s procurement and logistics activities. The role involves sourcing, purchasing, managing logistics operations (warehousing, fleet, and assets), and ensuring the timely delivery of goods and services. The Operations Officer also ensures compliance with organizational policies, cost-effectiveness, and ethical standards.
Key Responsibilities:
1. Supplier and Contractor Management
· Identify and select suitable suppliers and contractors to ensure alignment with the organization's standards, focusing on sustainability, ethical purchasing, and cost efficiency.
· Maintain strong relationships with suppliers and regularly renegotiate terms to secure favorable pricing and service levels.
2. Procurement Planning and Execution
· Collaborate with internal departments to assess procurement needs, quality standards, and delivery timelines.
· Prepare and issue purchase orders, ensuring accuracy and alignment with organizational requirements.
· Keep track of order status and monitor delivery timelines to ensure timely receipt of goods and services.
3. Logistics & Warehousing
· Oversee warehouse operations, including receiving, storage, stock management, and distribution.
· Ensure accurate record-keeping of warehouse inventories in compliance with policies.
· Manage fleet operations, including scheduling, fuel consumption, and maintenance.
· Oversee asset management, including tagging, tracking, maintenance, and disposal in coordination with the logistics team.
4. Receiving and Distribution
· Receive and inspect deliveries to confirm compliance with order specifications.
· Organize and distribute goods efficiently to the relevant departments or project sites.
5. Market Monitoring and Product Evaluation
· Monitor product availability and market trends to identify potential procurement and logistics opportunities.
· Recommend product and service updates based on evolving organizational needs.
6. Database and Records Management
· Develop and maintain a comprehensive supplier and logistics database, ensuring it is regularly updated with accurate information.
· Maintain proper documentation of assets, fleet, and warehouse records.
7. Reporting
· Prepare and submit detailed reports on procurement and logistics activities, including cost analysis, supplier performance, inventory, and order status.
· Provide regular updates to management on procurement, logistics performance, and challenges.
The Operations Officer plays a vital role in ensuring the efficient and effective execution of the organization’s procurement and logistics activities. The role involves sourcing, purchasing, managing logistics operations (warehousing, fleet, and assets), and ensuring the timely delivery of goods and services. The Operations Officer also ensures compliance with organizational policies, cost-effectiveness, and ethical standards.
Key Responsibilities:
1. Supplier and Contractor Management
· Identify and select suitable suppliers and contractors to ensure alignment with the organization's standards, focusing on sustainability, ethical purchasing, and cost efficiency.
· Maintain strong relationships with suppliers and regularly renegotiate terms to secure favorable pricing and service levels.
2. Procurement Planning and Execution
· Collaborate with internal departments to assess procurement needs, quality standards, and delivery timelines.
· Prepare and issue purchase orders, ensuring accuracy and alignment with organizational requirements.
· Keep track of order status and monitor delivery timelines to ensure timely receipt of goods and services.
3. Logistics & Warehousing
· Oversee warehouse operations, including receiving, storage, stock management, and distribution.
· Ensure accurate record-keeping of warehouse inventories in compliance with policies.
· Manage fleet operations, including scheduling, fuel consumption, and maintenance.
· Oversee asset management, including tagging, tracking, maintenance, and disposal in coordination with the logistics team.
4. Receiving and Distribution
· Receive and inspect deliveries to confirm compliance with order specifications.
· Organize and distribute goods efficiently to the relevant departments or project sites.
5. Market Monitoring and Product Evaluation
· Monitor product availability and market trends to identify potential procurement and logistics opportunities.
· Recommend product and service updates based on evolving organizational needs.
6. Database and Records Management
· Develop and maintain a comprehensive supplier and logistics database, ensuring it is regularly updated with accurate information.
· Maintain proper documentation of assets, fleet, and warehouse records.
7. Reporting
· Prepare and submit detailed reports on procurement and logistics activities, including cost analysis, supplier performance, inventory, and order status.
· Provide regular updates to management on procurement, logistics performance, and challenges.
Qualifications
Qualifications and Skills:
· Education:
o Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field.
· Technical Skills:
o Proficiency in Microsoft Word, Excel, PowerPoint, and ERP systems (e.g., Odoo, Dynamics).
· Personal Attributes:
o High level of integrity and ability to manage confidential information with discretion.
o Strong organizational skills and the ability to manage multiple tasks under tight deadlines.
o Adaptability and problem-solving skills to adjust to changing circumstances.
o Excellent interpersonal and communication skills to collaborate effectively with team members, suppliers, and service providers.
HAND maintains a zero-tolerance policy towards exploitation, abuse, and harassment and is fully committed to safeguarding and promoting the welfare of children and vulnerable adults.
· Education:
o Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field.
· Technical Skills:
o Proficiency in Microsoft Word, Excel, PowerPoint, and ERP systems (e.g., Odoo, Dynamics).
· Personal Attributes:
o High level of integrity and ability to manage confidential information with discretion.
o Strong organizational skills and the ability to manage multiple tasks under tight deadlines.
o Adaptability and problem-solving skills to adjust to changing circumstances.
o Excellent interpersonal and communication skills to collaborate effectively with team members, suppliers, and service providers.
HAND maintains a zero-tolerance policy towards exploitation, abuse, and harassment and is fully committed to safeguarding and promoting the welfare of children and vulnerable adults.
Salary and Benefits
800 to 1200 (USD)
About us
We firmly believe that children are the foundation for a more advanced and equitable future. Our mission is to provide education for all, ensure comprehensive care, and offer support in various aspects, recognizing that they are the key to future success. Since 2012, the Human Aid and Development NGO (HAND) has made a significant impact and reached thousands of vulnerable children in the Middle East by providing comprehensive support through our diverse development programs and emergency response projects. Together, we can shape a better tomorrow for these children and the communities they belong to. Our Mission We are committed to empowering children and their families, and ensuring a dignified life for them in regions of the Middle East that have been impacted by wars and disasters. We strive to enhance their capabilities by providing comprehensive support and opportunities for growth unlocking their full potential and fostering long-term development. Through our dedicated efforts, we aim to create a positive sustainable change and foster a brighter future for those facing adversity in the region.
Required employees number
1
Posted On
Sep 30, 2025
Expiry Date
Oct 30, 2025
CV Language
English
