Job ID
45915
Job Title
Finance Assistant
To work for
International Rescue Committee
Country
Syria
City
Rakka
Field of Work
Finances/Accountancy
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Intermediate Institute
Responsibilities
Background/Context:
The IRC has operated in Syria since 2012, providing protection, health, economic recovery, and early childhood development programs in Idleb, Aleppo, Ar-Raqqa, Hassakeh, and Deir ez-Zor, with new programs expanding into Hama, rural Damascus, and Homs. With a team of over 700 members, the IRC has established trust and strong community relationships, ensuring access and effective service delivery. It plays a significant role in Syria’s NGO, donor, and coordination forums, holding key positions and adapting to the evolving context.
With the new realities under the new government, as of December 2024, the IRC has deployed a team to Damascus to set up operations and engage in coordination structures for newly accessible areas across Syria—including parts of NES, NWS, and other previously unreachable locations in South and Central Syria, adjusting operations to maximize coverage and efficiency.
Job overview:
The Finance assistant is an integral part of Syria finance team. This position supports Raqqa office and program centers in Dair Al Zor and other NES offices when needed, in implementing the Finance policies & procedures of IRC and our donors. Besides, this position is mainly responsible about all cash related activities ( i.e. checking the supporting documents of the payments requests, ensure that all needed approvals are available based on the authorization matrix, monitor the cash flow, arrange with Hawala agents for cash distribution ,ensure timely payments for all payees, ensure that complete and accurate supporting documents are uploaded to the system & in the related files for all released payments). In addition, this position is responsible for liaising with the supervisor of the transportation team to ensure safety shipment of the finance documents of all NES offices between Raqqa & Dair Al Zor and main Office and arrange with the focal point in confirm proper archiving of the shipped documents.
Responsibilities:
• Closely work with Finance Officer to ensure the best understanding and implementation of IRC Finance Policies and Procedures.
• Support the finance officer in reviewing all kinds of financial payments/documents to ensure that all the supporting documents and approvals needed are available. Record and submit PO & Non-PO invoices, JEs, Cash receipts, PMNTs to Integra daily. Besides, ensure saving all the supporting documents in the related files & uploading them to the system.
• Collect approvals for Raqqa, Dair Al Zor payments as per the authorization matrix for ready disbursement.
• Prepare the cash request for Raqqa, Dair Al Zor office in coordination with the line supervisor, and under direction from FM.
• Receive cash from Hawala agencies and make sure all cash pieces of dollar have been received properly (preferred stamped, no scratch, tidy, etc.). Besides, maintain the cash in office in a safe in a proper way and ensure all information about cash is confidential
• The finance assistant should contact all suppliers and ask them to collect their dues on the determined distribution dates. Besides, for other types of payees such as IWS, beneficiaries .... etc. the finance assistant should ask all PRFs requestors to contact the payees and ask them to collect their dues on the determine distribution dates and follow up with requestors regarding any uncollected amounts to mitigate cash risk.
• Represent finance in the distribution sites if needed, sign & reconcile any related documents. Besides, verify the payees’ identities before disbursing as well as the letter of delegations from staff, suppliers or beneficiaries.
• Pay out all suppliers, incentive workers, vendors, advances, salary of staff and deal with them in high performance of respect and integrity and in line with cash management SOP. Besides, before releasing the payments the finance assistant should make sure that all required approvals/ documents are available (make sure PO match invoice match payment in terms of amount and payee name), and he/she should take quick action and inform the head of finance department and line Supervisor in case of any findings.
• Ensure all documents are labeled as “PAID” once payment is cleared with vendors and in line with Cash management SOP .
• Conduct a cash count on a daily basis in a proper and secure way. Verify any discrepancies and report that immediately to the Finance & line managers if not resolved. Maintain cash tracking sheet on daily basis and keep the signed versions of cash count in the cash count file by the end of the month.
• Receive cash refunds from staff and charge them back to proper account codes, make sure that the receipt Voucher is signed by the staff and approved by the Sr. Finance Officer / Finance Officer.
• Support finance in providing any documents needed for audit purposes or any other reason. And help with the finance office admin work such as photocopying and scanning if any.
• Plan, organize and manage workload and be resilient in accepting new assignments.
• Contribute in the month & year end closing to ensure high quality of closing & meeting HQ deadlines. Besides, participate in coordination with the Sr. finance officer in the monthly review for the following balance sheet accounts: Cash in office, Petty cash, Advances, Accruals, Prepaid, Vendor payable, Miscellaneous Payables, Miscellaneous Receivable, Hawala/ Cash Transfer Agent.
• Support Sr. finance officer in fees allocation JVs resulted from: incentive workers payments, NES staff salary payments, drivers’ payments, and vendors payments.
• Receive cash refunds from staff and charge them back to proper account codes, make sure that the receipt Voucher is signed by the staff and approved by the Sr. Finance Officer / Finance Officer.
• Do regular visits to Der Al Zor office and camps to check the needs and report to supervisor.
• Support in doing Pool cost allocation JVs for Raqqa, Der Zor office.
• Support in Prepare cash projection on monthly basis, share with Finance Manager on time.
• Support in Conduct inventory check for warehouses from time to time and per request.
The IRC has operated in Syria since 2012, providing protection, health, economic recovery, and early childhood development programs in Idleb, Aleppo, Ar-Raqqa, Hassakeh, and Deir ez-Zor, with new programs expanding into Hama, rural Damascus, and Homs. With a team of over 700 members, the IRC has established trust and strong community relationships, ensuring access and effective service delivery. It plays a significant role in Syria’s NGO, donor, and coordination forums, holding key positions and adapting to the evolving context.
With the new realities under the new government, as of December 2024, the IRC has deployed a team to Damascus to set up operations and engage in coordination structures for newly accessible areas across Syria—including parts of NES, NWS, and other previously unreachable locations in South and Central Syria, adjusting operations to maximize coverage and efficiency.
Job overview:
The Finance assistant is an integral part of Syria finance team. This position supports Raqqa office and program centers in Dair Al Zor and other NES offices when needed, in implementing the Finance policies & procedures of IRC and our donors. Besides, this position is mainly responsible about all cash related activities ( i.e. checking the supporting documents of the payments requests, ensure that all needed approvals are available based on the authorization matrix, monitor the cash flow, arrange with Hawala agents for cash distribution ,ensure timely payments for all payees, ensure that complete and accurate supporting documents are uploaded to the system & in the related files for all released payments). In addition, this position is responsible for liaising with the supervisor of the transportation team to ensure safety shipment of the finance documents of all NES offices between Raqqa & Dair Al Zor and main Office and arrange with the focal point in confirm proper archiving of the shipped documents.
Responsibilities:
• Closely work with Finance Officer to ensure the best understanding and implementation of IRC Finance Policies and Procedures.
• Support the finance officer in reviewing all kinds of financial payments/documents to ensure that all the supporting documents and approvals needed are available. Record and submit PO & Non-PO invoices, JEs, Cash receipts, PMNTs to Integra daily. Besides, ensure saving all the supporting documents in the related files & uploading them to the system.
• Collect approvals for Raqqa, Dair Al Zor payments as per the authorization matrix for ready disbursement.
• Prepare the cash request for Raqqa, Dair Al Zor office in coordination with the line supervisor, and under direction from FM.
• Receive cash from Hawala agencies and make sure all cash pieces of dollar have been received properly (preferred stamped, no scratch, tidy, etc.). Besides, maintain the cash in office in a safe in a proper way and ensure all information about cash is confidential
• The finance assistant should contact all suppliers and ask them to collect their dues on the determined distribution dates. Besides, for other types of payees such as IWS, beneficiaries .... etc. the finance assistant should ask all PRFs requestors to contact the payees and ask them to collect their dues on the determine distribution dates and follow up with requestors regarding any uncollected amounts to mitigate cash risk.
• Represent finance in the distribution sites if needed, sign & reconcile any related documents. Besides, verify the payees’ identities before disbursing as well as the letter of delegations from staff, suppliers or beneficiaries.
• Pay out all suppliers, incentive workers, vendors, advances, salary of staff and deal with them in high performance of respect and integrity and in line with cash management SOP. Besides, before releasing the payments the finance assistant should make sure that all required approvals/ documents are available (make sure PO match invoice match payment in terms of amount and payee name), and he/she should take quick action and inform the head of finance department and line Supervisor in case of any findings.
• Ensure all documents are labeled as “PAID” once payment is cleared with vendors and in line with Cash management SOP .
• Conduct a cash count on a daily basis in a proper and secure way. Verify any discrepancies and report that immediately to the Finance & line managers if not resolved. Maintain cash tracking sheet on daily basis and keep the signed versions of cash count in the cash count file by the end of the month.
• Receive cash refunds from staff and charge them back to proper account codes, make sure that the receipt Voucher is signed by the staff and approved by the Sr. Finance Officer / Finance Officer.
• Support finance in providing any documents needed for audit purposes or any other reason. And help with the finance office admin work such as photocopying and scanning if any.
• Plan, organize and manage workload and be resilient in accepting new assignments.
• Contribute in the month & year end closing to ensure high quality of closing & meeting HQ deadlines. Besides, participate in coordination with the Sr. finance officer in the monthly review for the following balance sheet accounts: Cash in office, Petty cash, Advances, Accruals, Prepaid, Vendor payable, Miscellaneous Payables, Miscellaneous Receivable, Hawala/ Cash Transfer Agent.
• Support Sr. finance officer in fees allocation JVs resulted from: incentive workers payments, NES staff salary payments, drivers’ payments, and vendors payments.
• Receive cash refunds from staff and charge them back to proper account codes, make sure that the receipt Voucher is signed by the staff and approved by the Sr. Finance Officer / Finance Officer.
• Do regular visits to Der Al Zor office and camps to check the needs and report to supervisor.
• Support in doing Pool cost allocation JVs for Raqqa, Der Zor office.
• Support in Prepare cash projection on monthly basis, share with Finance Manager on time.
• Support in Conduct inventory check for warehouses from time to time and per request.
Qualifications
Education:
University or institution Degree in economics (accounting departments, business management or relevant financial studies), or any other college degree alongside 2 years` experience in accounting position preferably in an INGO.
Work Experience:
Good understanding of accounting processes and procedures.
Meeting targets and deadlines and being flexible and comfortable in multi-cultural workforce.
Team player, cooperative and supportive to colleagues from same and different departments.
Ability to work under pressure and load of work and willingness ability to work for extra hours when and as needed.
English is a plus.
Demonstrated Skills and Competencies:
Computer literate and has strong competencies in MS Office package, especially, Excel and outlook
Strong ability to work independently, organize work, meet deadlines, maintain composure, prioritize work under pressure, coordinate multiple tasks and maintain attention to details.
• A commitment to IRC’s mission, vision, values and IRC Way – Professional Code of Conduct.
• Credible written, presentation and verbal communication skills; ability to convey information effectively and solid experience providing training and staff development.
• Validated sense of professional discretion, integrity, and ability to handle complex situations diplomatically and to effective resolution.
• Excellent management and interpersonal skills and a solid ability to promote harmonious/cohesive teamwork, in a cross-cultural context.
• Validated ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional patience.
• Highly collaborative and resourceful; ability to establish positive working relationships with senior level management and all other partners to maximize cooperation and productivity.
• Curiosity, a desire to continually learn and develop is a must.
• Analytical ability in creating effective solutions to complex matters while adhering to labor laws and internal policies.
Language/Travel:
Good practical and spoken language skills of Arabic and English, Kurdish is an advantage.
• Travel: 10% to field sites in NES upon request as well as attending regional and global workshops and meetings upon request.
University or institution Degree in economics (accounting departments, business management or relevant financial studies), or any other college degree alongside 2 years` experience in accounting position preferably in an INGO.
Work Experience:
Good understanding of accounting processes and procedures.
Meeting targets and deadlines and being flexible and comfortable in multi-cultural workforce.
Team player, cooperative and supportive to colleagues from same and different departments.
Ability to work under pressure and load of work and willingness ability to work for extra hours when and as needed.
English is a plus.
Demonstrated Skills and Competencies:
Computer literate and has strong competencies in MS Office package, especially, Excel and outlook
Strong ability to work independently, organize work, meet deadlines, maintain composure, prioritize work under pressure, coordinate multiple tasks and maintain attention to details.
• A commitment to IRC’s mission, vision, values and IRC Way – Professional Code of Conduct.
• Credible written, presentation and verbal communication skills; ability to convey information effectively and solid experience providing training and staff development.
• Validated sense of professional discretion, integrity, and ability to handle complex situations diplomatically and to effective resolution.
• Excellent management and interpersonal skills and a solid ability to promote harmonious/cohesive teamwork, in a cross-cultural context.
• Validated ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional patience.
• Highly collaborative and resourceful; ability to establish positive working relationships with senior level management and all other partners to maximize cooperation and productivity.
• Curiosity, a desire to continually learn and develop is a must.
• Analytical ability in creating effective solutions to complex matters while adhering to labor laws and internal policies.
Language/Travel:
Good practical and spoken language skills of Arabic and English, Kurdish is an advantage.
• Travel: 10% to field sites in NES upon request as well as attending regional and global workshops and meetings upon request.
Specific Vacancy Requirements
..
Salary and Benefits
As per IRC salary scale
About us
The IRC has operated in Syria since 2012, providing protection, health, economic recovery, and early childhood development programs in Idleb, Aleppo, Ar-Raqqa, Hassakeh, and Deir ez-Zor, with new programs expanding into Hama, rural Damascus, and Homs. With a team of over 700 members, the IRC has established trust and strong community relationships, ensuring access and effective service delivery. It plays a significant role in Syria’s NGO, donor, and coordination forums, holding key positions and adapting to the evolving context.
With the new realities under the new government, as of December 2024, the IRC has deployed a team to Damascus to set up operations and engage in coordination structures for newly accessible areas across Syria—including parts of NES, NWS, and other previously unreachable locations in South and Central Syria, adjusting operations to maximize coverage and efficiency.
Healthcare
Since 2012, the IRC has provided comprehensive primary and secondary healthcare through hospitals, clinics, and mobile medical units (MMUs). Ensuring access to vital services like sexual and reproductive health, clinical psychosocial support, and other specialized care. Working alongside our partners, we’ve helped secure a steady supply of medicines and medical equipment into the country, trained healthcare providers, and deployed health personnel to maintain services in even the most challenging conditions.
Protection
The IRC has been delivering protection programs in the northwest since 2013 and in the northeast of Syria since 2014, focusing on Protection/Rule of Law (PRoL), Women’s Protection and Empowerment (WPE), and Child Protection (CP). These efforts include specialized case management, PSS, protection monitoring, service mapping, and advocacy. Collaborating with partners, IRC improves access to protection services, raises community awareness, and strengthens referral pathways. Protection capacity building, community outreach, and rapid response through mobile protection teams have also been provided since 2017.
Economic Recovery and Development (ERD)
IRC has over 10 years of experience in Syria implementing cash, agriculture, and livelihoods programming, and was one of the first organizations to use cash transfers, supporting vulnerable communities with MPCT since 2014 in the northwest, and 2015 in the northeast.
Early Childhood Development (ECD)
The IRC, in partnership with Sesame Workshop, is implementing the 'Ahlan Simsim' program to provide early learning and nurturing care to children and caregivers affected by conflict and displacement across the Middle East. Our goal is to create inclusive environments where all children, regardless of their background, can reach their full potential, especially in communities that have experienced the brunt of the conflict.
With the new realities under the new government, as of December 2024, the IRC has deployed a team to Damascus to set up operations and engage in coordination structures for newly accessible areas across Syria—including parts of NES, NWS, and other previously unreachable locations in South and Central Syria, adjusting operations to maximize coverage and efficiency.
Healthcare
Since 2012, the IRC has provided comprehensive primary and secondary healthcare through hospitals, clinics, and mobile medical units (MMUs). Ensuring access to vital services like sexual and reproductive health, clinical psychosocial support, and other specialized care. Working alongside our partners, we’ve helped secure a steady supply of medicines and medical equipment into the country, trained healthcare providers, and deployed health personnel to maintain services in even the most challenging conditions.
Protection
The IRC has been delivering protection programs in the northwest since 2013 and in the northeast of Syria since 2014, focusing on Protection/Rule of Law (PRoL), Women’s Protection and Empowerment (WPE), and Child Protection (CP). These efforts include specialized case management, PSS, protection monitoring, service mapping, and advocacy. Collaborating with partners, IRC improves access to protection services, raises community awareness, and strengthens referral pathways. Protection capacity building, community outreach, and rapid response through mobile protection teams have also been provided since 2017.
Economic Recovery and Development (ERD)
IRC has over 10 years of experience in Syria implementing cash, agriculture, and livelihoods programming, and was one of the first organizations to use cash transfers, supporting vulnerable communities with MPCT since 2014 in the northwest, and 2015 in the northeast.
Early Childhood Development (ECD)
The IRC, in partnership with Sesame Workshop, is implementing the 'Ahlan Simsim' program to provide early learning and nurturing care to children and caregivers affected by conflict and displacement across the Middle East. Our goal is to create inclusive environments where all children, regardless of their background, can reach their full potential, especially in communities that have experienced the brunt of the conflict.
Required employees number
1
Posted On
Dec 16, 2025
Expiry Date
Jan 01, 2026
