Job ID
46891
Job Title
Assistant Programme Officer
To work for
The HALO Trust
Country
Syria
City
Damascus
Field of Work
Finances/Accountancy - Commerce/Contracts - Humanitarian/Disasters
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Contract Management & Reporting
-Support the management of key aspects of donor contracts, including contract reporting, contractual compliance, and monitoring against agreed outputs and indicators.
-Assist with the preparation, review, and consolidation of narrative reports, workplans, and contractual deliverables, in close coordination with the Project Manager and PDM department.
Track reporting deadlines and contractual commitments, ensuring timely follow-up with relevant internal teams.
Programme Financial Coordination
-Review and draft budget narratives in close coordination with the Finance team and PDM, ensuring consistency between narrative and financial reporting.
-Track progress against contracted outputs and targets and flag risks or required adjustments to the Project Manager, Programme Manager, and International Finance Manager.
-Support internal coordination between programme, finance, and PDM teams to ensure timely and accurate reporting.
Monitoring, Compliance & Learning
-Support monitoring of project implementation to ensure alignment with contractual and donor requirements.
-Assist with compiling documentation for audits, donor reviews, and monitoring visits, in coordination with relevant teams.
-Contribute to internal tracking tools and compliance systems related to project performance.
Communications, Visibility & External Engagement
-Support donor communications and visibility activities, in coordination with PDM and programme teams.
-Assist with preparation for donor and contracting body visits, including briefing notes and coordination.
-Support the Project Manager with hosting external visitors.
This job description is intended to summarise the main duties and responsibilities of the appointment; this is not intended to be a full and exhaustive list of tasks. All HALO staff are expected to demonstrate flexibility and willingness to perform appropriate tasks when the need arises.
-Support the management of key aspects of donor contracts, including contract reporting, contractual compliance, and monitoring against agreed outputs and indicators.
-Assist with the preparation, review, and consolidation of narrative reports, workplans, and contractual deliverables, in close coordination with the Project Manager and PDM department.
Track reporting deadlines and contractual commitments, ensuring timely follow-up with relevant internal teams.
Programme Financial Coordination
-Review and draft budget narratives in close coordination with the Finance team and PDM, ensuring consistency between narrative and financial reporting.
-Track progress against contracted outputs and targets and flag risks or required adjustments to the Project Manager, Programme Manager, and International Finance Manager.
-Support internal coordination between programme, finance, and PDM teams to ensure timely and accurate reporting.
Monitoring, Compliance & Learning
-Support monitoring of project implementation to ensure alignment with contractual and donor requirements.
-Assist with compiling documentation for audits, donor reviews, and monitoring visits, in coordination with relevant teams.
-Contribute to internal tracking tools and compliance systems related to project performance.
Communications, Visibility & External Engagement
-Support donor communications and visibility activities, in coordination with PDM and programme teams.
-Assist with preparation for donor and contracting body visits, including briefing notes and coordination.
-Support the Project Manager with hosting external visitors.
This job description is intended to summarise the main duties and responsibilities of the appointment; this is not intended to be a full and exhaustive list of tasks. All HALO staff are expected to demonstrate flexibility and willingness to perform appropriate tasks when the need arises.
Qualifications
Employment criteria:
-Proven fluent English (written and spoken)
-Batchelor’s level qualification
-Proficient in the use of Microsoft Office (Word, Excel, PowerPoint)
-Strong communications, inter-personal and collaboration skills
-Proven attention to detail, research and report writing skills.
-Professional, reliable, ability to work independently with limited supervision, and excellent integrity.
-Proven fluent English (written and spoken)
-Batchelor’s level qualification
-Proficient in the use of Microsoft Office (Word, Excel, PowerPoint)
-Strong communications, inter-personal and collaboration skills
-Proven attention to detail, research and report writing skills.
-Professional, reliable, ability to work independently with limited supervision, and excellent integrity.
Specific Vacancy Requirements
All HALO staff are expected to undertake the following general duties:
a. Work within the framework of HALO’s core values, promoting its ethos and mission statement.
b. Work towards achieving programme and/or group business plan objectives.
c. Ensure familiarity with and adhere to all HALO policies and procedures and keep informed of HALO activities.
d. Travel to other countries (e.g. to other HALO programmes), as and when required.
e. Discharge duties and responsibilities under HALO Health and Safety procedures.
a. Work within the framework of HALO’s core values, promoting its ethos and mission statement.
b. Work towards achieving programme and/or group business plan objectives.
c. Ensure familiarity with and adhere to all HALO policies and procedures and keep informed of HALO activities.
d. Travel to other countries (e.g. to other HALO programmes), as and when required.
e. Discharge duties and responsibilities under HALO Health and Safety procedures.
Salary and Benefits
Competitive salary based on experience and qualifications.
- Opportunities for professional development and training.
- Inclusive and supportive work environment.
- Reports to: Project Manager and works in close coordination with the Partnerships and Donor Management (PDM) department, as well as finance and programme teams.
- Duration: Six months, renewable subject to the availability of funding.
- Opportunities for professional development and training.
- Inclusive and supportive work environment.
- Reports to: Project Manager and works in close coordination with the Partnerships and Donor Management (PDM) department, as well as finance and programme teams.
- Duration: Six months, renewable subject to the availability of funding.
About us
HALO Trust is the world’s largest humanitarian organization specializing in mine action. It is a non-governmental, non-political, and non-religious organization headquartered in the United Kingdom. The organization’s mission is to protect lives and restore livelihoods for communities affected by conflict by removing landmines and explosive remnants of war, enabling communities and countries to recover safely.
HALO is committed to the principle of equal opportunity and does not discriminate against any applicant on the basis of age, gender, race, religion, disability, or any other characteristic. All recruitment processes are conducted with full transparency, and selection is based solely on competence and the ability to perform the tasks. The organization encourages women and persons with disabilities to apply for positions.
HALO has been operating in Syria since 2016, implementing humanitarian mine action activities, including survey, mine clearance, and explosive ordnance risk education. The program is currently undergoing an expansion phase due to recent developments in Syria, which have created broader opportunities for humanitarian mine clearance organizations to work inside the country.
HALO is committed to the principle of equal opportunity and does not discriminate against any applicant on the basis of age, gender, race, religion, disability, or any other characteristic. All recruitment processes are conducted with full transparency, and selection is based solely on competence and the ability to perform the tasks. The organization encourages women and persons with disabilities to apply for positions.
HALO has been operating in Syria since 2016, implementing humanitarian mine action activities, including survey, mine clearance, and explosive ordnance risk education. The program is currently undergoing an expansion phase due to recent developments in Syria, which have created broader opportunities for humanitarian mine clearance organizations to work inside the country.
Required employees number
1
Posted On
Feb 15, 2026
Expiry Date
Mar 17, 2026
CV Language
English
