Job ID
47395
Job Title
Project Assistant
To work for
ZOA - International
Country
Syria
City
Damascus
Field of Work
Humanitarian/Disasters
Job Type
Project Based
Military service
Not Specified
Minimum Education Level
Bachelor/ License Degree
Responsibilities
1. Project Implementation Support:
-Assist in the day to day implementation of project activities according to work plans and timelines.
-Coordinate with volunteers and support departments to ensure activities run efficiently.
-Follow up on procurement, logistics, and administrative requests to ensure timely processing.
-Participate in planning meetings, field visits, and coordination meeting as needed.
2. Monitoring, Data Collection & Information Management
-Collect, verify, and organize project data using standardized tools.
-Maintain updated databases, trackers, and beneficiary lists with accuracy and confidentiality.
-Support the preparation and use of monitoring tools such as attendance sheets, distribution reports, and feedback forms.
-Conduct field visits to monitor progress and verify data quality.
-Identify gaps or challenges and report them to the relevant focal points.
3. Reporting and Documentation
-Assist in preparing internal and external reports, including monthly and quarterly updates.
-Ensure reports follow required templates and meet submission deadlines.
-Support documentation of lessons learned, success stories, and activity summaries.
-Maintain an organized digital archive of project documents, photos, and supporting files.
4. Compliance, Quality Assurance & Accountability
-Support adherence to donor requirements, organizational policies, and project agreements.
-Assist volunteers in applying safeguarding, PSEA, accountability, and Do No Harm principles.
-Ensure supporting documents are complete and properly filed for audits.
-Track progress against project indicators and share updates with the line manager.
6. Support to Program Development
-Provide data, field insights, and context updates for concept notes and proposals.
-Assist in drafting implementation plans, risk matrices, and other program development tools.
7. Other Duties
-Support emergency response activities when required.
-Perform any additional tasks assigned by the line manager to ensure effective project delivery.
-Assist in the day to day implementation of project activities according to work plans and timelines.
-Coordinate with volunteers and support departments to ensure activities run efficiently.
-Follow up on procurement, logistics, and administrative requests to ensure timely processing.
-Participate in planning meetings, field visits, and coordination meeting as needed.
2. Monitoring, Data Collection & Information Management
-Collect, verify, and organize project data using standardized tools.
-Maintain updated databases, trackers, and beneficiary lists with accuracy and confidentiality.
-Support the preparation and use of monitoring tools such as attendance sheets, distribution reports, and feedback forms.
-Conduct field visits to monitor progress and verify data quality.
-Identify gaps or challenges and report them to the relevant focal points.
3. Reporting and Documentation
-Assist in preparing internal and external reports, including monthly and quarterly updates.
-Ensure reports follow required templates and meet submission deadlines.
-Support documentation of lessons learned, success stories, and activity summaries.
-Maintain an organized digital archive of project documents, photos, and supporting files.
4. Compliance, Quality Assurance & Accountability
-Support adherence to donor requirements, organizational policies, and project agreements.
-Assist volunteers in applying safeguarding, PSEA, accountability, and Do No Harm principles.
-Ensure supporting documents are complete and properly filed for audits.
-Track progress against project indicators and share updates with the line manager.
6. Support to Program Development
-Provide data, field insights, and context updates for concept notes and proposals.
-Assist in drafting implementation plans, risk matrices, and other program development tools.
7. Other Duties
-Support emergency response activities when required.
-Perform any additional tasks assigned by the line manager to ensure effective project delivery.
Qualifications
-A bachelor's degree.
-Minimum 3 years of experience in project implementation, within NGOs, INGOs, or humanitarian organizations.
-Experience in data collection, basic reporting, progress updates, and donor documentation.
-Good spoken and written command of English and Arabic languages.
-Strong understanding of project management principles, including planning, implementation, and monitoring.
-Familiarity with safeguarding, PSEA, Do No Harm, and data protection.
-Strong command of Microsoft Office applications (Word, Excel, Power BI is a plus).
-Knowledge of basic procurement and logistics coordination is an asset.
-Willingness to travel regularly within project areas.
-Ability to maintain confidentiality and handle sensitive information with discretion.
-Regular travel to the project areas is required.
-Minimum 3 years of experience in project implementation, within NGOs, INGOs, or humanitarian organizations.
-Experience in data collection, basic reporting, progress updates, and donor documentation.
-Good spoken and written command of English and Arabic languages.
-Strong understanding of project management principles, including planning, implementation, and monitoring.
-Familiarity with safeguarding, PSEA, Do No Harm, and data protection.
-Strong command of Microsoft Office applications (Word, Excel, Power BI is a plus).
-Knowledge of basic procurement and logistics coordination is an asset.
-Willingness to travel regularly within project areas.
-Ability to maintain confidentiality and handle sensitive information with discretion.
-Regular travel to the project areas is required.
Specific Vacancy Requirements
Only selected candidates will be contacted and invited to participate in the process of recruitment. Documents that do not match the profile above will not be considered. Internal candidates will have priority, in case of similar results.
Please note that ZOA have may not choose to appoint this position on completion of interviews if a suitable candidate is not found and / or if needs change and the position is no longer necessary.
Duration of Position: 6 months contract. This is a project based position, contracted candidates might get an extension to their contracts based on the available funds and the need for this position in future projects. This project ends by October 2026.
- The duration of the announcement is one month, and it will be closed when we reach 180 applications as total pool received.
Please note that ZOA have may not choose to appoint this position on completion of interviews if a suitable candidate is not found and / or if needs change and the position is no longer necessary.
Duration of Position: 6 months contract. This is a project based position, contracted candidates might get an extension to their contracts based on the available funds and the need for this position in future projects. This project ends by October 2026.
- The duration of the announcement is one month, and it will be closed when we reach 180 applications as total pool received.
Salary and Benefits
As per ZOA's Syria Mission Salary scale.
About us
ZOA is an international NGO, which offers RELIEF to people who are affected by conflict or natural disasters. ZOA wants to contribute to a new perspective of HOPE in which people work together for a promising future in dignity and mutual trust. Together with the affected communities, we work on the RECOVERY until they can provide to take care of their livelihoods. The work of ZOA is coordinated from the Netherlands. From there ZOA operates in seventeen countries in Africa, Middle East Region and Asia. ZOA works approximately with 900 employees worldwide.
ZOA has provided emergency relief to Syrians in Syria and neighbouring countries since 2014. After registration with the Ministry of Foreign Affairs (MOFA) in 2018, the organization established an office in Damascus in 2019. Since then, ZOA has been working with crisis affected communities across Livelihoods, WASH, Education and Shelter sectors. ZOA implements directly, as well as through local partners. ZOA seeks to reach the most vulnerable groups- women, children, elderly, female headed households, persons with disabilities and internally displaced persons.
ZOA has provided emergency relief to Syrians in Syria and neighbouring countries since 2014. After registration with the Ministry of Foreign Affairs (MOFA) in 2018, the organization established an office in Damascus in 2019. Since then, ZOA has been working with crisis affected communities across Livelihoods, WASH, Education and Shelter sectors. ZOA implements directly, as well as through local partners. ZOA seeks to reach the most vulnerable groups- women, children, elderly, female headed households, persons with disabilities and internally displaced persons.
Required employees number
1
Posted On
Mar 16, 2026
Expiry Date
Apr 15, 2026
Photo
Required
CV Language
English
