Job ID
48353
Job Title
HR Assistant
To work for
Ghiras Al-Nahda
Country
Syria
City
Damascus
Field of Work
HR/QM
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
1. Recruitment & Onboarding Support
· Post job advertisements on designated platforms (social media, job portals, university pages).
· Screen incoming CVs against basic criteria and forward qualified applications to the HR Officer.
· Schedule interviews, tests, and panel meetings; send invitations and reminders.
· Prepare onboarding documents (contracts, confidentiality agreements, code of conduct, emergency contact form).
· Assist in conducting orientation sessions (logistics, document collection, system account setup).
2. Personnel File & Record Keeping
· Maintain physical and digital employee files (personnel folders, contracts, leave requests, performance reviews).
· Ensure all new hire documents are complete and filed within 3 working days of start date.
· Update the HR database (employee list, contract expiry tracker, leave balance tracker).
· Archive offboarded employee files as per internal retention policy.
3. Employee Lifecycle Administration
· Process requests for leave, certificates, and HR letters (experience, salary, Discharge).
· Track probation end dates and alert HR Officer for evaluation.
· Assist in preparing contract amendments and renewal letters.
· Support offboarding: collect company property, deactivate access, prepare final checklist.
4. HR Reporting & Compliance
· Generate simple HR reports (headcount, new hires, separations, leave balances) on a monthly basis.
· Assist in preparing documents for internal or donor audits.
· Keep confidentiality of all employee and organizational information.
5. General Administrative Support
· Answer general HR inquiries by phone, email, or in person (first point of contact for employees).
· Coordinate training logistics (room booking, attendance sheets, certificates).
· Order and maintain HR office supplies. methods, educational technologies, and subject matter knowledge.
· Post job advertisements on designated platforms (social media, job portals, university pages).
· Screen incoming CVs against basic criteria and forward qualified applications to the HR Officer.
· Schedule interviews, tests, and panel meetings; send invitations and reminders.
· Prepare onboarding documents (contracts, confidentiality agreements, code of conduct, emergency contact form).
· Assist in conducting orientation sessions (logistics, document collection, system account setup).
2. Personnel File & Record Keeping
· Maintain physical and digital employee files (personnel folders, contracts, leave requests, performance reviews).
· Ensure all new hire documents are complete and filed within 3 working days of start date.
· Update the HR database (employee list, contract expiry tracker, leave balance tracker).
· Archive offboarded employee files as per internal retention policy.
3. Employee Lifecycle Administration
· Process requests for leave, certificates, and HR letters (experience, salary, Discharge).
· Track probation end dates and alert HR Officer for evaluation.
· Assist in preparing contract amendments and renewal letters.
· Support offboarding: collect company property, deactivate access, prepare final checklist.
4. HR Reporting & Compliance
· Generate simple HR reports (headcount, new hires, separations, leave balances) on a monthly basis.
· Assist in preparing documents for internal or donor audits.
· Keep confidentiality of all employee and organizational information.
5. General Administrative Support
· Answer general HR inquiries by phone, email, or in person (first point of contact for employees).
· Coordinate training logistics (room booking, attendance sheets, certificates).
· Order and maintain HR office supplies. methods, educational technologies, and subject matter knowledge.
Qualifications
• Education Bachelor’s degree in Business Administration, HR, or related field (or equivalent experience).
• Experience 0 2 years in an administrative or HR support role (fresh graduates with strong motivation may be considered).
• Language Fluency in Arabic (reading/writing). Working knowledge of English (read emails, simple correspondence).
• Computer skills Proficient in Microsoft Office (Word, Excel, Outlook). Ability to use Google Forms, basic spreadsheets.
• Personal attributes Highly organised, discreet, detail oriented, patient, service oriented, able to work under supervision.
• Experience 0 2 years in an administrative or HR support role (fresh graduates with strong motivation may be considered).
• Language Fluency in Arabic (reading/writing). Working knowledge of English (read emails, simple correspondence).
• Computer skills Proficient in Microsoft Office (Word, Excel, Outlook). Ability to use Google Forms, basic spreadsheets.
• Personal attributes Highly organised, discreet, detail oriented, patient, service oriented, able to work under supervision.
Specific Vacancy Requirements
Applications will be reviewed on a rolling basis, and the position may be filled before the advertisement closes. We therefore encourage interested candidates to apply as early as possible.
Salary and Benefits
As per Ghiras Al-Nahda salary scale
About us
Ghiras Al-Nahda is a Nonprofit Non-governmental humanitarian organization working to empower people through fulfilling their basic needs and seeking to improve Syrian community stability and resilience.
Required employees number
1
Posted On
May 11, 2026
Expiry Date
Jun 10, 2026
CV Language
English
