Job ID
49697
Job Title
Administrative Assistant
To work for
ICRC | International Committee of the Red Cross
Country
Syria
City
Damascus
Field of Work
Humanitarian/Disasters
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
-The Administrative Assistant in the International Humanitarian Law (IHL) department provides secretarial, administrative, and financial support to the department.
-Creates and maintains paper or electronic files up-to-date.
-Drafts and finalizes correspondence, bordereaux, internal presentations, meeting minutes and other documents.
-Updates the timeline, tables and charts, schedule, and other tools and ensures invoices are followed up on.
-Prepares for meetings by setting up rooms and materials, including technical set-up, presentations and videos conferences.
-Carries out secretarial tasks such as making photocopies, destroying documents, and managing stationery stocks.
-Manage petty cash as per ICRC accounting/safety procedures and be responsible for monthly financial records and forecasting.
-Preparing requested initial drafts of verbal notes and letters in English, and their Arabic translation, sending and filing.
-Supports the organisation of workshops/seminars etc., by ensuring proper logistical, administrative and financial procedures are followed.
-Follows up with commercial service providers on all matters related to event organisation.
-Provides translation support (Arabic-English, vice versa) in internal and external meetings/events, as needed
-Contributes to the institutional planning/budgeting and reporting obligations of the IHL department.
-Supports events and activities organized outside Damascus, and the ability to join frequent overnight field trips
-Supports the participation in external events abroad, by ensuring that proper logistical, administrative, and financial procedures are followed.
-Creates and maintains paper or electronic files up-to-date.
-Drafts and finalizes correspondence, bordereaux, internal presentations, meeting minutes and other documents.
-Updates the timeline, tables and charts, schedule, and other tools and ensures invoices are followed up on.
-Prepares for meetings by setting up rooms and materials, including technical set-up, presentations and videos conferences.
-Carries out secretarial tasks such as making photocopies, destroying documents, and managing stationery stocks.
-Manage petty cash as per ICRC accounting/safety procedures and be responsible for monthly financial records and forecasting.
-Preparing requested initial drafts of verbal notes and letters in English, and their Arabic translation, sending and filing.
-Supports the organisation of workshops/seminars etc., by ensuring proper logistical, administrative and financial procedures are followed.
-Follows up with commercial service providers on all matters related to event organisation.
-Provides translation support (Arabic-English, vice versa) in internal and external meetings/events, as needed
-Contributes to the institutional planning/budgeting and reporting obligations of the IHL department.
-Supports events and activities organized outside Damascus, and the ability to join frequent overnight field trips
-Supports the participation in external events abroad, by ensuring that proper logistical, administrative, and financial procedures are followed.
Qualifications
- University degree, preferably in a finance-related field.
- Good command of written and spoken English.
- Good computer skills, including Microsoft Office suite.
- 2 years’ experience in secretarial position.
- Good command of written and spoken English.
- Good computer skills, including Microsoft Office suite.
- 2 years’ experience in secretarial position.
Specific Vacancy Requirements
Deadline to apply, Max by the 22nd of July 2026.
Salary and Benefits
Based on ICRC salary sacle.
About us
Permanently present in Syria since 1967, the ICRC is a neutral, impartial, and independent organization with an exclusively humanitarian mission. The ICRC works closely with and supports the Syrian Arab Red Crescent (SARC) to meet food, water, and health needs of people affected by the fighting in both emergencies and to help them start rebuilding their lives. They work together to raise awareness about risks from mines and other explosive remnants. The ICRC works to restore links between families who have been separated by the conflict and migration, visits a number of prisons, promotes respect for international humanitarian law. The ICRC also provides advice and support to local authorities and forensics practitioners in managing human remains with respect and dignity. The ICRC's operation in Syria is its largest in the world, with over 650 staff working in its offices in Damascus, Aleppo, Hama, Hassakeh, Homs, and Tartous.
Required employees number
1
Posted On
Jul 16, 2026
Expiry Date
Aug 01, 2026
CV Language
English
