Job ID
49701
Job Title
Country Senior Procurement & Logistics Officer
To work for
We World
Country
Syria
City
Damascus
Field of Work
Warehousing/Supply - Procurement/Logistics/Delivery
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Position Purpose:
The Country Senior Procurement & Logistics Officer provides strategic oversight and leadership for procurement and logistics operations across the mission. The Senior Officer is responsible for high-level contract management, mission-wide supply chain planning, and ensuring rigorous compliance with international donor standards. This role acts as a bridge between the Logistics Manager and the operational teams to ensure efficiency and risk mitigation in a complex environment.
Main duties and tasks:
1. Procurement (Senior Oversight)
• Lead high-value national and international tenders, ensuring transparency and adherence to complex donor procurement guidelines (EU, UN, etc.).
• Implement mission-wide Procurement Plans in coordination with Program Managers to ensure proactive sourcing.
• Establish and manage Framework Agreements (FWAs) and Long-Term Agreements (LTAs) for essential goods and services to improve mission efficiency in collaboration with officers.
• Conduct advanced market analysis and risk assessments of the supply chain to advise the Country Manager on price volatility and availability.
• Approve technical specifications and bid analysis summaries for high-value purchases before final submission to the Manager.
• Collect updates on procurement procedures and share with the program team on a weekly basis.
• Update the procurement plan against the implementation performed and reported in the PRFU.
• Review the contract prepared by the officers before signing the contract.
• Review the payment request before submitting to finance.
2. Logistics & Fleet (Strategic Coordination)
• Optimize the mission-wide fleet management strategy, analyzing fuel efficiency and maintenance costs to reduce operational overhead.
• Coordinate with government ministries and customs authorities to manage international shipments, import permits, and tax exemptions.
• Oversee the country-wide warehouse strategy, ensuring centralized stock management and prepositioning of emergency supplies.
• Monitor the performance of all third-party logistics (3PL) providers and transport contractors, ensuring high service-level compliance.
3. Asset & Premises (Mission-Level Control)
• Validate the Master Syria Asset Register, conducting quarterly spot-checks on asset existence and condition across all mission locations.
• Direct the maintenance strategy for all high-value equipment (solar systems, generators) and guesthouse facilities mission-wide.
• Lead the search and negotiation for new mission premises, ensuring all lease contracts align with the organization’s legal and safety requirements.
4. Vendor & Contract (High-Level Administration)
• Oversee the Country Vendor Database, ensuring rigorous due diligence and anti-fraud vetting are completed for all high-level suppliers.
• Manage relationships with top-tier service providers, leading periodic contract review meetings to ensure value for money and service quality.
• Arbitrate and resolve complex disputes with vendors or service providers regarding contract performance or technical discrepancies.
5. Documentation & Reporting (Quality Assurance)
• Act as the final reviewer for all monthly Logistics reports, FWA tracker and PRFUs before they are shared with HQ or Senior Management.
• Lead the consolidation of logistics data for annual donor reports and project final evaluations.
• Ensure that the digital archiving system serves as a perfect mirror of physical files for remote audit accessibility.
6. Compliance, Audit & Leadership
• Act as the focal point for all internal and external audits, coordinating the gathering of evidence and drafting management responses to audit findings.
• Identify and mitigate logistics-related risks, implementing corrective actions across the mission to prevent recurring compliance gaps.
• Provide continuous technical training and capacity building for the logistics team and non-logistics staff on procurement SOPs and ethics.
Perform any other tasks assigned by the supervisor as required and related to the nature of work.
The Country Senior Procurement & Logistics Officer provides strategic oversight and leadership for procurement and logistics operations across the mission. The Senior Officer is responsible for high-level contract management, mission-wide supply chain planning, and ensuring rigorous compliance with international donor standards. This role acts as a bridge between the Logistics Manager and the operational teams to ensure efficiency and risk mitigation in a complex environment.
Main duties and tasks:
1. Procurement (Senior Oversight)
• Lead high-value national and international tenders, ensuring transparency and adherence to complex donor procurement guidelines (EU, UN, etc.).
• Implement mission-wide Procurement Plans in coordination with Program Managers to ensure proactive sourcing.
• Establish and manage Framework Agreements (FWAs) and Long-Term Agreements (LTAs) for essential goods and services to improve mission efficiency in collaboration with officers.
• Conduct advanced market analysis and risk assessments of the supply chain to advise the Country Manager on price volatility and availability.
• Approve technical specifications and bid analysis summaries for high-value purchases before final submission to the Manager.
• Collect updates on procurement procedures and share with the program team on a weekly basis.
• Update the procurement plan against the implementation performed and reported in the PRFU.
• Review the contract prepared by the officers before signing the contract.
• Review the payment request before submitting to finance.
2. Logistics & Fleet (Strategic Coordination)
• Optimize the mission-wide fleet management strategy, analyzing fuel efficiency and maintenance costs to reduce operational overhead.
• Coordinate with government ministries and customs authorities to manage international shipments, import permits, and tax exemptions.
• Oversee the country-wide warehouse strategy, ensuring centralized stock management and prepositioning of emergency supplies.
• Monitor the performance of all third-party logistics (3PL) providers and transport contractors, ensuring high service-level compliance.
3. Asset & Premises (Mission-Level Control)
• Validate the Master Syria Asset Register, conducting quarterly spot-checks on asset existence and condition across all mission locations.
• Direct the maintenance strategy for all high-value equipment (solar systems, generators) and guesthouse facilities mission-wide.
• Lead the search and negotiation for new mission premises, ensuring all lease contracts align with the organization’s legal and safety requirements.
4. Vendor & Contract (High-Level Administration)
• Oversee the Country Vendor Database, ensuring rigorous due diligence and anti-fraud vetting are completed for all high-level suppliers.
• Manage relationships with top-tier service providers, leading periodic contract review meetings to ensure value for money and service quality.
• Arbitrate and resolve complex disputes with vendors or service providers regarding contract performance or technical discrepancies.
5. Documentation & Reporting (Quality Assurance)
• Act as the final reviewer for all monthly Logistics reports, FWA tracker and PRFUs before they are shared with HQ or Senior Management.
• Lead the consolidation of logistics data for annual donor reports and project final evaluations.
• Ensure that the digital archiving system serves as a perfect mirror of physical files for remote audit accessibility.
6. Compliance, Audit & Leadership
• Act as the focal point for all internal and external audits, coordinating the gathering of evidence and drafting management responses to audit findings.
• Identify and mitigate logistics-related risks, implementing corrective actions across the mission to prevent recurring compliance gaps.
• Provide continuous technical training and capacity building for the logistics team and non-logistics staff on procurement SOPs and ethics.
Perform any other tasks assigned by the supervisor as required and related to the nature of work.
Qualifications
Job Requirements
Education & Professional Certifications:
• Degree: Business Administration, Economics, Engineering or a related field. (A Master’s degree is a strong plus).
• Professional Experience
• Years of Experience: Minimum of 4 years of progressive experience in procurement, logistics, and supply chain management.
• Sector Experience: At least 2 years in a senior or supervisory role within INGOs and NGOs.
• Audit & Compliance: Demonstrated experience in preparing, organizing, and managing procurement and logistics documentation for major international audits.
Technical Skills & Knowledge:
• Donor Compliance: Strong knowledge of donor procurement regulations and compliance requirements, Particularly for ECHO, SHF and other humanitarian funding mechanisms.
• Contract & Agreement Management: Advanced experience in drafting, reviewing, and managing high-value contracts, Framework Agreements (FWAs), and Long-Term Agreements (LTAs).
• Tendering Processes: Demonstrated experience leading high-value competitive bidding/tendering procedures.
• Warehouse Management: Solid understanding of warehouse operations, inventory control, stock management.
• Asset Management: Strong experience in both physical and digital asset management, asset tracking systems.
• Software: Advanced proficiency in MS Office (especially Excel for data analysis and reporting).
Language Requirements
• Advanced in English and Arabic, both written and spoken, is required.
Core Competencies & Soft Skills:
• Excellent written and verbal communication skills, with the ability to prepare clear reports and documentation.
• Commitment to ethical standards, transparency, and compliance with organizational policies and humanitarian principles.
• Ability to analyze markets, identify supply chain risks, and make informed decisions under pressure.
Education & Professional Certifications:
• Degree: Business Administration, Economics, Engineering or a related field. (A Master’s degree is a strong plus).
• Professional Experience
• Years of Experience: Minimum of 4 years of progressive experience in procurement, logistics, and supply chain management.
• Sector Experience: At least 2 years in a senior or supervisory role within INGOs and NGOs.
• Audit & Compliance: Demonstrated experience in preparing, organizing, and managing procurement and logistics documentation for major international audits.
Technical Skills & Knowledge:
• Donor Compliance: Strong knowledge of donor procurement regulations and compliance requirements, Particularly for ECHO, SHF and other humanitarian funding mechanisms.
• Contract & Agreement Management: Advanced experience in drafting, reviewing, and managing high-value contracts, Framework Agreements (FWAs), and Long-Term Agreements (LTAs).
• Tendering Processes: Demonstrated experience leading high-value competitive bidding/tendering procedures.
• Warehouse Management: Solid understanding of warehouse operations, inventory control, stock management.
• Asset Management: Strong experience in both physical and digital asset management, asset tracking systems.
• Software: Advanced proficiency in MS Office (especially Excel for data analysis and reporting).
Language Requirements
• Advanced in English and Arabic, both written and spoken, is required.
Core Competencies & Soft Skills:
• Excellent written and verbal communication skills, with the ability to prepare clear reports and documentation.
• Commitment to ethical standards, transparency, and compliance with organizational policies and humanitarian principles.
• Ability to analyze markets, identify supply chain risks, and make informed decisions under pressure.
Specific Vacancy Requirements
In the process of recruitment, selection and appointment WeWorld implement a range of procedures and actions including Criminal Background Checks/ International vetting/Certificate of good conduct to ensure children and vulnerable adults are safeguarded and abuse is prevented.
Salary and Benefits
Salary will be established according to WeWorld salary scale.
only pre-selected candidates will be contacted the applications will be reviewed as they are received and the position may be before the deadline.
only pre-selected candidates will be contacted the applications will be reviewed as they are received and the position may be before the deadline.
About us
A non-governmental, and independent organization, founded in 1971 in Bologna (Italy).
Since its foundation, WeWorld is active in international development aid projects, humanitarian aid to populations suffering from conflicts and natural disasters to reconstruction, hygiene, and food security; from rural development to education, to the protection of women's and children's rights.
In over forty years of activity, WeWorld had operated in all parts of the world, carrying out thousands of projects. collaborating with public institutions, cultural associations, cooperatives, and Italian and European NGOs,
The presence of WeWorld in Syria dates back to 2011, with an emergency education intervention in favour of Iraqi refugees in Aleppo. Since 2014, WeWorld has been providing humanitarian assistance to the vulnerable Syrian population with interventions in different sectors such as Education in Emergency, WASH, and Livelihoods. WeWorld currently operates in 3 governorates in Syria: Damascus, Aleppo, and Deir Ez Zor.
WeWorld is an equal opportunity organization and will not allow discrimination based upon age, ethnicity, ancestry, gender, national origin, disability, race, size, religion, sexual orientation, socioeconomic background, or any other status prohibited by applicable law.
WeWorld has also a zero-tolerance approach to any harm to, or exploitation of, a child or a vulnerable adult by any of our staff, related persons or partners. Safeguarding checks are part of the selection process.
WeWorld commitment to being a safe organization begins with the staff recruitment process which includes meticulous checks, such as criminal records checks or check disclosure of previous convictions, to ensure children and vulnerable people are safeguarded and abuse is prevented.
WeWorld promotes a welcoming, diverse and discrimination- and harassment-free workplace and expects the highest standards of behavior from all its staff, who are requested to adhere to the principles and behavioral rules defined in the CoEC and the Organizational Policies.
The Code of Ethics and Conduct (CoEC), PSEAH, Child safeguarding and all the organizational policies can be found here: https://www.weworld.it/chi-siamo/trasparenza
Since its foundation, WeWorld is active in international development aid projects, humanitarian aid to populations suffering from conflicts and natural disasters to reconstruction, hygiene, and food security; from rural development to education, to the protection of women's and children's rights.
In over forty years of activity, WeWorld had operated in all parts of the world, carrying out thousands of projects. collaborating with public institutions, cultural associations, cooperatives, and Italian and European NGOs,
The presence of WeWorld in Syria dates back to 2011, with an emergency education intervention in favour of Iraqi refugees in Aleppo. Since 2014, WeWorld has been providing humanitarian assistance to the vulnerable Syrian population with interventions in different sectors such as Education in Emergency, WASH, and Livelihoods. WeWorld currently operates in 3 governorates in Syria: Damascus, Aleppo, and Deir Ez Zor.
WeWorld is an equal opportunity organization and will not allow discrimination based upon age, ethnicity, ancestry, gender, national origin, disability, race, size, religion, sexual orientation, socioeconomic background, or any other status prohibited by applicable law.
WeWorld has also a zero-tolerance approach to any harm to, or exploitation of, a child or a vulnerable adult by any of our staff, related persons or partners. Safeguarding checks are part of the selection process.
WeWorld commitment to being a safe organization begins with the staff recruitment process which includes meticulous checks, such as criminal records checks or check disclosure of previous convictions, to ensure children and vulnerable people are safeguarded and abuse is prevented.
WeWorld promotes a welcoming, diverse and discrimination- and harassment-free workplace and expects the highest standards of behavior from all its staff, who are requested to adhere to the principles and behavioral rules defined in the CoEC and the Organizational Policies.
The Code of Ethics and Conduct (CoEC), PSEAH, Child safeguarding and all the organizational policies can be found here: https://www.weworld.it/chi-siamo/trasparenza
Required employees number
1
Posted On
Jul 16, 2026
Expiry Date
Aug 15, 2026
Photo
Required
CV Language
English
