Job ID
50309
Job Title
Project Assistant
To work for
ZOA - International
Country
Syria
City
Aleppo
Field of Work
Humanitarian/Disasters
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Projects Related Tasks
A- Assessment and planning
• Assist in the design and implementation of needs assessments and rapid field assessments to inform project planning.
• Ensure assessments incorporate community perspectives and feedback where appropriate.
• Contribute to the development of project workplans and tracking tools aligned with project outputs and indicators.
• Participate in the technical evaluation of offers during procurement processes and attend tender opening sessions as needed.
B- Implementation and monitoring
• Conduct regular field visits to oversee daily project activities across all sectors.
• Supervise the distribution activities to ensure that all targeted beneficiaries receive their full entitlements in accordance with project plans and keep the needed documentations.
• Ensure all supplies arriving at the distribution point are properly accounted, and the commodities are of correct quantities and quality as manifested by the waybill and Goods Received Notes (GRN).
• Conduct inspections at the contractors/suppliers warehouses to ensure compliance with specifications.
• Ensure that the implementation of the projects has been carried out with full compliance to the Book of Conditions (BoC) and Bill of Quantities (BoQ) and the technical offer related to each project, and report any changes or poorly implemented works to the Project Officer.
• Support the supervision of contractors during implementation and flag any quality concerns promptly.
• Assist in maintaining the tracking system of pending issues related to stakeholders.
• Proactively identify and manage potential challenges and risks that ZOA may face during the projects implementation, propose and implement mitigation measures and, as needed, contingency plans.
• Liaise with technical staff from other organizations under the full guidance of the Project Officer to avoid any duplication and ensure complementarity.
• Attend any sector meeting assigned by the Area manager or the Project Officer and prepare briefs to share with concerned staff.
AAP
• Represent ZOA to local communities and stakeholders in a respectful and professional manner.
• Ensure active community participation throughout the project cycle—from planning to monitoring.
• Facilitate community meetings, focus group discussions (FGDs), and key informant interviews (KIIs), document and report outcomes.
• Support the implementation of Feedback and Complaint Mechanisms (FCM) to strengthen accountability.
Volunteers Management
• Assist in the training and management of volunteers with the support of the Project Officer.
• Supervise the volunteers while doing their tasks in the field or office and collect their work reports.
• Ensure that the volunteers (including the site engineers) have a good understanding of the project they are involved in, and adhering to the organization’s policies and code of conduct.
• Assist in preparing volunteers periodic performance evaluation and suggest required trainings under the guidance of the Project Officer.
• Coordinate with the security focal point to ensure team safety during fieldwork and report any incidents immediately.
• Prepare and submit volunteers/casual workers attendance sheets and related documents to HR/Finance in a timely manner.
Reporting
• Attend and take minutes of meetings, follow up on necessary action points and maintain records.
• Translate (English to Arabic and vice versa) some limited-in-size documents.
• Submit technical, narrative, and distribution reports of the projects activities, challenges faced, and lessons learned.
• Assist in the timely preparation of reports and documents related to the project;
• Prepare inspection reports.
• Report any incident that must be brought to the Project Officer’s attention (e.g., security, accountability, code of conduct, external interference, etc.).
• Assist in archiving all projects related documents in soft and hard copies according to ZOA’s and donors’ regulations and ensure that the filing system is kept up to date at all times.
• Ensure data accuracy and confidentiality when compiling project documentation;
• Ensure that the photos of the activities of the projects are taken in a proper way so that are useful for reporting and serve as proof of activities.
General
• Fully adhere to ZOA’s safety and security protocols and procedures and ensure that all staff and volunteers working on the implementation of the projects also adhere to them.
• Contribute to ongoing security management and planning as necessary.
• Handles confidential information and sensitive issues reliably and responsibly.
• Any additional tasks could be requested by the line manager or higher positions.
A- Assessment and planning
• Assist in the design and implementation of needs assessments and rapid field assessments to inform project planning.
• Ensure assessments incorporate community perspectives and feedback where appropriate.
• Contribute to the development of project workplans and tracking tools aligned with project outputs and indicators.
• Participate in the technical evaluation of offers during procurement processes and attend tender opening sessions as needed.
B- Implementation and monitoring
• Conduct regular field visits to oversee daily project activities across all sectors.
• Supervise the distribution activities to ensure that all targeted beneficiaries receive their full entitlements in accordance with project plans and keep the needed documentations.
• Ensure all supplies arriving at the distribution point are properly accounted, and the commodities are of correct quantities and quality as manifested by the waybill and Goods Received Notes (GRN).
• Conduct inspections at the contractors/suppliers warehouses to ensure compliance with specifications.
• Ensure that the implementation of the projects has been carried out with full compliance to the Book of Conditions (BoC) and Bill of Quantities (BoQ) and the technical offer related to each project, and report any changes or poorly implemented works to the Project Officer.
• Support the supervision of contractors during implementation and flag any quality concerns promptly.
• Assist in maintaining the tracking system of pending issues related to stakeholders.
• Proactively identify and manage potential challenges and risks that ZOA may face during the projects implementation, propose and implement mitigation measures and, as needed, contingency plans.
• Liaise with technical staff from other organizations under the full guidance of the Project Officer to avoid any duplication and ensure complementarity.
• Attend any sector meeting assigned by the Area manager or the Project Officer and prepare briefs to share with concerned staff.
AAP
• Represent ZOA to local communities and stakeholders in a respectful and professional manner.
• Ensure active community participation throughout the project cycle—from planning to monitoring.
• Facilitate community meetings, focus group discussions (FGDs), and key informant interviews (KIIs), document and report outcomes.
• Support the implementation of Feedback and Complaint Mechanisms (FCM) to strengthen accountability.
Volunteers Management
• Assist in the training and management of volunteers with the support of the Project Officer.
• Supervise the volunteers while doing their tasks in the field or office and collect their work reports.
• Ensure that the volunteers (including the site engineers) have a good understanding of the project they are involved in, and adhering to the organization’s policies and code of conduct.
• Assist in preparing volunteers periodic performance evaluation and suggest required trainings under the guidance of the Project Officer.
• Coordinate with the security focal point to ensure team safety during fieldwork and report any incidents immediately.
• Prepare and submit volunteers/casual workers attendance sheets and related documents to HR/Finance in a timely manner.
Reporting
• Attend and take minutes of meetings, follow up on necessary action points and maintain records.
• Translate (English to Arabic and vice versa) some limited-in-size documents.
• Submit technical, narrative, and distribution reports of the projects activities, challenges faced, and lessons learned.
• Assist in the timely preparation of reports and documents related to the project;
• Prepare inspection reports.
• Report any incident that must be brought to the Project Officer’s attention (e.g., security, accountability, code of conduct, external interference, etc.).
• Assist in archiving all projects related documents in soft and hard copies according to ZOA’s and donors’ regulations and ensure that the filing system is kept up to date at all times.
• Ensure data accuracy and confidentiality when compiling project documentation;
• Ensure that the photos of the activities of the projects are taken in a proper way so that are useful for reporting and serve as proof of activities.
General
• Fully adhere to ZOA’s safety and security protocols and procedures and ensure that all staff and volunteers working on the implementation of the projects also adhere to them.
• Contribute to ongoing security management and planning as necessary.
• Handles confidential information and sensitive issues reliably and responsibly.
• Any additional tasks could be requested by the line manager or higher positions.
Qualifications
Knowledge & Experience:
• Engineering University degree )preferably Civil, Architecture, Mechanic, Electrical) is essential
• Related work experience required:
o Minimum of 4 years of post-graduation engineering work experience in private or government sector, including at least 2 years of experience with a local or internation NGO in condition that the I/NGO experience is engineering-related. Only engineering experience gained after graduation will be taken into consideration.
o Or minimum of 4 years of post-graduation engineering work experience in the private or public sector, plus an additional 2 years of experience with a local or international NGO if the NGO experience is not engineering-related.
• Exceptionally good engineering knowledge with good experience in implementing and executing field projects, mainly construction projects, strong understanding of engineering principles, construction methods, building materials and relevant regulations;
• Good experience in WASH projects;
• Good knowledge of designing software (2D-3D AUTO CAD, Primavera, Revit, ETABS ….), and Microsoft Office applications (Word, Excel, PPT, ….);
• Good command of the English language, including written English;
• Excellent command of the Arabic language;
• Understanding of gender issues;
• Understanding of the application of Humanitarian Standards in fieldwork;
• Acceptable knowledge of MEAL work.
Skills:
• Excellent priority setting and organisational skills;
• Problem solving skills;
• Leadership and team management skills; ability to communicate effectively;
• Strong analytical skills and critical thinking;
• Strong coordination skills, including of one’s own team and external direct and indirect partners;
• Strong communication and interpersonal skills with a diverse range of people; diplomacy, tact and negotiating skills are essential;
• Sensitivity to social norms;
• Ability to work effectively under stress and in emergency situations, in a leadership role and as part of a team;
• Understanding of and commitment to humanitarian principles and quality standards for humanitarian response;
• Result-oriented in a team approach.
Attitude:
• Integrity
• Flexibility and adaptability
• Service and participatory attitude
• Interpersonal and cross-cultural sensitivity
• Able to work under pressure and meet deadlines
• Able to work in a sometimes fluid and insecure environment
• Engineering University degree )preferably Civil, Architecture, Mechanic, Electrical) is essential
• Related work experience required:
o Minimum of 4 years of post-graduation engineering work experience in private or government sector, including at least 2 years of experience with a local or internation NGO in condition that the I/NGO experience is engineering-related. Only engineering experience gained after graduation will be taken into consideration.
o Or minimum of 4 years of post-graduation engineering work experience in the private or public sector, plus an additional 2 years of experience with a local or international NGO if the NGO experience is not engineering-related.
• Exceptionally good engineering knowledge with good experience in implementing and executing field projects, mainly construction projects, strong understanding of engineering principles, construction methods, building materials and relevant regulations;
• Good experience in WASH projects;
• Good knowledge of designing software (2D-3D AUTO CAD, Primavera, Revit, ETABS ….), and Microsoft Office applications (Word, Excel, PPT, ….);
• Good command of the English language, including written English;
• Excellent command of the Arabic language;
• Understanding of gender issues;
• Understanding of the application of Humanitarian Standards in fieldwork;
• Acceptable knowledge of MEAL work.
Skills:
• Excellent priority setting and organisational skills;
• Problem solving skills;
• Leadership and team management skills; ability to communicate effectively;
• Strong analytical skills and critical thinking;
• Strong coordination skills, including of one’s own team and external direct and indirect partners;
• Strong communication and interpersonal skills with a diverse range of people; diplomacy, tact and negotiating skills are essential;
• Sensitivity to social norms;
• Ability to work effectively under stress and in emergency situations, in a leadership role and as part of a team;
• Understanding of and commitment to humanitarian principles and quality standards for humanitarian response;
• Result-oriented in a team approach.
Attitude:
• Integrity
• Flexibility and adaptability
• Service and participatory attitude
• Interpersonal and cross-cultural sensitivity
• Able to work under pressure and meet deadlines
• Able to work in a sometimes fluid and insecure environment
Specific Vacancy Requirements
• Regular travel to the field is required
• Possibility to work extra hours and during days off when requested
• The duration of this announcement is for ten days, please make sure to submit your application before Tuesday the 23rd of August as a deadline.
• Possibility to work extra hours and during days off when requested
• The duration of this announcement is for ten days, please make sure to submit your application before Tuesday the 23rd of August as a deadline.
Salary and Benefits
As Per ZOA Salary Scale
About us
ZOA is an international faith based NGO based in the Netherlands. We respond to natural disasters and conflict, delivering relief assistance to the most vulnerable and working alongside communities to help them recover. ZOA is committed to the humanitarian principles of neutrality, impartiality and targeting based on need. We are committed to safeguarding the rights of children and the most vulnerable, and to preventing sexual exploitation, abuse and harassment in all its forms. ZOA is CHS certified.
See https://www.zoa-international.com/corporate-identity/ for more information.
ZOA has been working in Syria Response since 2014 and has been supporting Syrian refugees, internally displaced Syrians, and host communities in Jordan, Syria and Lebanon. Since September 2018, ZOA has been registered in Damascus, enabling it to manage and run its operations and projects from within the country. ZOA works through local partners and its own direct implementation, on in a range of sectors from shelter and NFI distribution to protection, WASH, and livelihoods.
With a growing team, part of ZOA’s strategy in Syria is to develop Livelihoods and early recovery with communities affected by the conflict, partnering the local NGOs and Community Based Organizations (CBOs) to scale up effective interventions and pilot new approaches.
See https://www.zoa-international.com/corporate-identity/ for more information.
ZOA has been working in Syria Response since 2014 and has been supporting Syrian refugees, internally displaced Syrians, and host communities in Jordan, Syria and Lebanon. Since September 2018, ZOA has been registered in Damascus, enabling it to manage and run its operations and projects from within the country. ZOA works through local partners and its own direct implementation, on in a range of sectors from shelter and NFI distribution to protection, WASH, and livelihoods.
With a growing team, part of ZOA’s strategy in Syria is to develop Livelihoods and early recovery with communities affected by the conflict, partnering the local NGOs and Community Based Organizations (CBOs) to scale up effective interventions and pilot new approaches.
Required employees number
1
Posted On
Aug 13, 2026
Expiry Date
Aug 28, 2026
Photo
Required
CV Language
English
