Job ID
50870
Job Title
IM Assistant
To work for
The HALO Trust
Country
Syria
City
Edleb
Field of Work
Telecommunications - IT Software/IT Security - Humanitarian/Disasters
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Bachelor/ License Degree
Responsibilities
The IM Assistant will be responsible for maintaining all contract‑related data and ensuring its accuracy, quality, and consistency. The role includes the following key responsibilities:
•Data Cleaning: Maintain and update all contract data to ensure accuracy and completeness.
•Data Analysis: Extract and interpret specific information from the database as required.
•Archiving: Organize and archive contract documents properly, including both hard copy and digital records
•Reporting: Prepare ad hoc reports and summaries whenever requested.
Information, data management, and program tools
•Implement policies for managing organization wide information, ensuring compliance with data protection laws and internal standards.
•Enter data into various computer databases and manage database records efficiently and accurately.
•Ensure data quality across all contracts by maintaining consistency, accuracy, and validity.
•Participate in designing data analysis tools using appropriate software.
•Contribute to both quantitative and qualitative data analysis when required.
•Respond to information requests from authorized members in a timely and accurate manner.
Archiving and backup
•Archive all data to the designated storage locations in accordance with organizational procedures.
•Ensure all archived data follows the approved structure, naming conventions, and security requirements outlined in organizational policies.
•Create and maintain regular data backups as part of the organization’s contingency recovery plans.
Mapping and visualization:
•Produce simple maps related to implemented activities using GIS software such as ArcGIS Pro, QGIS, and other relevant tools.
•Generate KML and KMZ files to support the visualization and documentation of implemented activities.
•Data Cleaning: Maintain and update all contract data to ensure accuracy and completeness.
•Data Analysis: Extract and interpret specific information from the database as required.
•Archiving: Organize and archive contract documents properly, including both hard copy and digital records
•Reporting: Prepare ad hoc reports and summaries whenever requested.
Information, data management, and program tools
•Implement policies for managing organization wide information, ensuring compliance with data protection laws and internal standards.
•Enter data into various computer databases and manage database records efficiently and accurately.
•Ensure data quality across all contracts by maintaining consistency, accuracy, and validity.
•Participate in designing data analysis tools using appropriate software.
•Contribute to both quantitative and qualitative data analysis when required.
•Respond to information requests from authorized members in a timely and accurate manner.
Archiving and backup
•Archive all data to the designated storage locations in accordance with organizational procedures.
•Ensure all archived data follows the approved structure, naming conventions, and security requirements outlined in organizational policies.
•Create and maintain regular data backups as part of the organization’s contingency recovery plans.
Mapping and visualization:
•Produce simple maps related to implemented activities using GIS software such as ArcGIS Pro, QGIS, and other relevant tools.
•Generate KML and KMZ files to support the visualization and documentation of implemented activities.
Qualifications
Bachelor’s degree in computer science, Information Systems, or related field. Lower level of education with relevant experience may be considered.
1–2 years of experience in information management or database management with NGOs.
Strong computer skills.
Previous experience with mobile data collection tools (e.g., ODK, Survey123, Kobo).
Experience in data analysis using Excel, BI, or other analytical tools.
Experience in managing large datasets.
Experience in mapping using QGIS, ArcGIS, or other GIS tools.
Experience in preparing reports
Soft skills
Excellent interpersonal and analytical skills with attention to details.
Ability to work well under stress and in a challenging environment.
Excellent time management skills and ability to multi-task and prioritize work.
Ability to work independently while maintaining clear communication with different teams.
1–2 years of experience in information management or database management with NGOs.
Strong computer skills.
Previous experience with mobile data collection tools (e.g., ODK, Survey123, Kobo).
Experience in data analysis using Excel, BI, or other analytical tools.
Experience in managing large datasets.
Experience in mapping using QGIS, ArcGIS, or other GIS tools.
Experience in preparing reports
Soft skills
Excellent interpersonal and analytical skills with attention to details.
Ability to work well under stress and in a challenging environment.
Excellent time management skills and ability to multi-task and prioritize work.
Ability to work independently while maintaining clear communication with different teams.
Specific Vacancy Requirements
-All HALO staff are expected to undertake the following general duties:
-Work within the framework of HALOs core values and standards.
-Ensure familiarity with and adhere to all HALO policies and procedures.
-Be willing to travel to and work in areas where standards of living may be basic.
-Ensure conduct is appropriate to the cultural context and within the local legal framework
-All HALO staff are expected to demonstrate flexibility and willingness to perform appropriate tasks when the need arises.
-Work within the framework of HALOs core values and standards.
-Ensure familiarity with and adhere to all HALO policies and procedures.
-Be willing to travel to and work in areas where standards of living may be basic.
-Ensure conduct is appropriate to the cultural context and within the local legal framework
-All HALO staff are expected to demonstrate flexibility and willingness to perform appropriate tasks when the need arises.
Salary and Benefits
Competitive salary based on experience and qualifications.
Opportunities for professional development and training.
Inclusive and supportive work environment.
Opportunities for professional development and training.
Inclusive and supportive work environment.
About us
HALO Trust is the world’s largest humanitarian organization specializing in mine action. It is a non-governmental, non-political, and non-religious organization headquartered in the United Kingdom. The organization’s mission is to protect lives and restore livelihoods for communities affected by conflict by removing landmines and explosive remnants of war, enabling communities and countries to recover safely.
HALO is committed to the principle of equal opportunity and does not discriminate against any applicant on the basis of age, gender, race, religion, disability, or any other characteristic. All recruitment processes are conducted with full transparency, and selection is based solely on competence and the ability to perform the tasks. The organization encourages women and persons with disabilities to apply for positions.
HALO has been operating in Syria since 2016, implementing humanitarian mine action activities, including survey, mine clearance, and explosive ordnance risk education. The program is currently undergoing an expansion phase due to recent developments in Syria, which have created broader opportunities for humanitarian mine clearance organizations to work inside the country.
HALO is committed to the principle of equal opportunity and does not discriminate against any applicant on the basis of age, gender, race, religion, disability, or any other characteristic. All recruitment processes are conducted with full transparency, and selection is based solely on competence and the ability to perform the tasks. The organization encourages women and persons with disabilities to apply for positions.
HALO has been operating in Syria since 2016, implementing humanitarian mine action activities, including survey, mine clearance, and explosive ordnance risk education. The program is currently undergoing an expansion phase due to recent developments in Syria, which have created broader opportunities for humanitarian mine clearance organizations to work inside the country.
Required employees number
1
Posted On
Sep 09, 2026
Expiry Date
Oct 09, 2026
CV Language
English
