Job ID
51016
Job Title
Supply Chain Assistant
To work for
Action For Humanity
Country
Syria
City
Damascus
Field of Work
Humanitarian/Disasters - Procurement/Logistics/Delivery
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Bachelor/ License Degree
Responsibilities
KEY Responsibilities:
•Report to Supply chain coordinator and Senior SC Officer and perform tasks set as required
•Manag the fleet for all the projects and arrange the movement plans according to the program needs, manage the drivers and coordinate the transportation tasks, check and examine the vehicles’ ability and readiness for movements, control the attendance sheet and the car logs for the drivers.
•Manage the administration needs in the office and coordinate with all the department, Manage the office store and register all in and out supply, Prepare the PR for the quarter need accordingly.
•Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents.
•Sorting incoming mail and courier deliveries for distribution also checking accuracy of office bill calculations, coding, and data, and supply.
•Prepare and send outgoing mail and courier parcels.
•Forward incoming general e-mails to the appropriate staff member
•Coordinate with supply chain Department to manage and oversees the staff and visitor guesthouse maintenance and relationship with landlords etc. as required and follow up when needed.
•Purchase, receive and store the office supplies ensuring that basic supplies are always available
•Code and file material according to the established procedures
•Update and ensure the accuracy of the organization's databases
•Back-up electronic files using proper procedures
•Provide secretarial and administrative support to management and other staff
•Make travel arrangements and prepare travel documentation as required for staff and Syria Relief visitors.
•Coordinate the maintenance of office equipment
•Managing all secretarial tasks of the office needs like
- Arrangement of all internal meetings and Coordination between departments.
- Stationary
- Kitchen
- Meeting room
•Coordination and arrangement of all outside visits:
- Visitors
- Guesthouse
- Programs
- General care and needs
•Report to Supply chain coordinator and Senior SC Officer and perform tasks set as required
•Manag the fleet for all the projects and arrange the movement plans according to the program needs, manage the drivers and coordinate the transportation tasks, check and examine the vehicles’ ability and readiness for movements, control the attendance sheet and the car logs for the drivers.
•Manage the administration needs in the office and coordinate with all the department, Manage the office store and register all in and out supply, Prepare the PR for the quarter need accordingly.
•Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents.
•Sorting incoming mail and courier deliveries for distribution also checking accuracy of office bill calculations, coding, and data, and supply.
•Prepare and send outgoing mail and courier parcels.
•Forward incoming general e-mails to the appropriate staff member
•Coordinate with supply chain Department to manage and oversees the staff and visitor guesthouse maintenance and relationship with landlords etc. as required and follow up when needed.
•Purchase, receive and store the office supplies ensuring that basic supplies are always available
•Code and file material according to the established procedures
•Update and ensure the accuracy of the organization's databases
•Back-up electronic files using proper procedures
•Provide secretarial and administrative support to management and other staff
•Make travel arrangements and prepare travel documentation as required for staff and Syria Relief visitors.
•Coordinate the maintenance of office equipment
•Managing all secretarial tasks of the office needs like
- Arrangement of all internal meetings and Coordination between departments.
- Stationary
- Kitchen
- Meeting room
•Coordination and arrangement of all outside visits:
- Visitors
- Guesthouse
- Programs
- General care and needs
Qualifications
Qualifications and Education Requirements:
•High school or Diploma in business management or accounting or economy or any logistics related field. preferred but not required.
General Work Experience:
•One year's experience in general office secretarial or administrative tasks. In general, able to support operations by assisting, helping, organizing and sharing in implementing administrative systems and monitoring the work progress.
Skills:
•Languages:
-Good in English (Writing-Reading-Speaking).
-Good in Arabic (Writing-Reading-Speaking).
•Computing:
- Advanced proficiency in Microsoft Office (Excel, Word, outlook).
•Good time management
•Admin tasks Management
•Strong organization, work prioritization
•Strong people skills: good communication and networking
•Effective at negotiation and persuasion
Abilities:
•To maintain and manage fleet systems
•To maintain and manage admin ordering systems
•To communicate efficiently with multiple teamsemployees of different backgrounds or nationalities
•To communicate efficiently and effectively with visitors, government authorities
•To show commitment to social justice and the mission of the organization
•To demonstrate commitment to high professional ethical standards and a diverse workplace
•To manage travel arrangements and bookings
•To organize events and training as required in coordination with other departments
•To follow and track legal issues effectively
•To organize office and guesthouse issues as required
•To organize an administrative team
•To work extra time as needed
•High school or Diploma in business management or accounting or economy or any logistics related field. preferred but not required.
General Work Experience:
•One year's experience in general office secretarial or administrative tasks. In general, able to support operations by assisting, helping, organizing and sharing in implementing administrative systems and monitoring the work progress.
Skills:
•Languages:
-Good in English (Writing-Reading-Speaking).
-Good in Arabic (Writing-Reading-Speaking).
•Computing:
- Advanced proficiency in Microsoft Office (Excel, Word, outlook).
•Good time management
•Admin tasks Management
•Strong organization, work prioritization
•Strong people skills: good communication and networking
•Effective at negotiation and persuasion
Abilities:
•To maintain and manage fleet systems
•To maintain and manage admin ordering systems
•To communicate efficiently with multiple teamsemployees of different backgrounds or nationalities
•To communicate efficiently and effectively with visitors, government authorities
•To show commitment to social justice and the mission of the organization
•To demonstrate commitment to high professional ethical standards and a diverse workplace
•To manage travel arrangements and bookings
•To organize events and training as required in coordination with other departments
•To follow and track legal issues effectively
•To organize office and guesthouse issues as required
•To organize an administrative team
•To work extra time as needed
Specific Vacancy Requirements
Deadline: 28/09/2026
Workplace:Syria (Aleppo,Idleb,Lattakia,Damascus and Rural Damascus)
AFH has the right to commence the recruitment process before the deadline
استعدادًا لتنفيذ برامج إنسانية وتنموية مستقبلية في مختلف أنحاء سوريا، تعمل منظمة Action for Humanity (AFH) على إنشاء قاعدة بيانات (قائمة مرشحين) تضم الكفاءات المهنية المؤهلة وذوي الخبرة.
تهدف هذه المبادرة إلى التعرف مسبقًا على المرشحين الأكفاء وبناء قاعدة موثوقة من المواهب والخبرات، بما يمكّن المنظمة من الاستجابة بكفاءة لاحتياجات التوظيف المستقبلية، وحشد فرق عمل مؤهلة عند إطلاق برامج جديدة أو توفر فرص تمويل.
سيخضع المتقدمون الذين يتم إدراجهم ضمن القائمة المختصرة للتقييمات الفنية وإجراءات الاختيار والتحقق ذات الصلة. وسيتم إدراج المرشحين الذين يجتازون هذه العملية بنجاح ضمن قائمة المواهب التابعة لمنظمة AFH، وقد يتم النظر في ترشيحهم للوظائف المناسبة وفقًا لاحتياجات البرامج المستقبلية، وموقع العمل، والخبرة، وتوفر التمويل.
إن إدراج المرشح ضمن قائمة المواهب لا يُعد عرضًا فوريًا للتوظيف ولا يشكل ضمانًا للحصول على وظيفة. ومع ذلك، قد يحظى أعضاء القائمة بالأولوية عند النظر في المرشحين للوظائف الشاغرة ذات الصلة التي قد تتوفر مستقبلًا.
وتشجع المنظمة جميع المهنيين المؤهلين والمتحمسين للمساهمة في الاستجابة الإنسانية وتحقيق التنمية المستدامة في سوريا على التقدم للوظائف المدرجة أدناه.
In preparation for future humanitarian and development programmes across Syria, Action for Humanity (AFH) is establishing a roster of qualified and experienced professionals.
This initiative aims to identify competent candidates in advance and build a reliable talent pool that will enable AFH to respond efficiently to future recruitment needs and mobilise skilled teams when new programmes and funding opportunities arise.
Shortlisted applicants will undergo the relevant technical assessments and selection checks. Candidates who successfully complete the process will be included in AFH’s talent roster and may be considered for suitable positions based on future programme requirements, location, experience and the availability of funding.
Inclusion in the roster does not constitute an immediate offer or guarantee of employment. However, roster members may be prioritised for consideration when relevant vacancies become available.
Qualified professionals who are motivated to contribute to humanitarian response and sustainable development in Syria are encouraged to apply for the positions listed below.
Workplace:Syria (Aleppo,Idleb,Lattakia,Damascus and Rural Damascus)
AFH has the right to commence the recruitment process before the deadline
استعدادًا لتنفيذ برامج إنسانية وتنموية مستقبلية في مختلف أنحاء سوريا، تعمل منظمة Action for Humanity (AFH) على إنشاء قاعدة بيانات (قائمة مرشحين) تضم الكفاءات المهنية المؤهلة وذوي الخبرة.
تهدف هذه المبادرة إلى التعرف مسبقًا على المرشحين الأكفاء وبناء قاعدة موثوقة من المواهب والخبرات، بما يمكّن المنظمة من الاستجابة بكفاءة لاحتياجات التوظيف المستقبلية، وحشد فرق عمل مؤهلة عند إطلاق برامج جديدة أو توفر فرص تمويل.
سيخضع المتقدمون الذين يتم إدراجهم ضمن القائمة المختصرة للتقييمات الفنية وإجراءات الاختيار والتحقق ذات الصلة. وسيتم إدراج المرشحين الذين يجتازون هذه العملية بنجاح ضمن قائمة المواهب التابعة لمنظمة AFH، وقد يتم النظر في ترشيحهم للوظائف المناسبة وفقًا لاحتياجات البرامج المستقبلية، وموقع العمل، والخبرة، وتوفر التمويل.
إن إدراج المرشح ضمن قائمة المواهب لا يُعد عرضًا فوريًا للتوظيف ولا يشكل ضمانًا للحصول على وظيفة. ومع ذلك، قد يحظى أعضاء القائمة بالأولوية عند النظر في المرشحين للوظائف الشاغرة ذات الصلة التي قد تتوفر مستقبلًا.
وتشجع المنظمة جميع المهنيين المؤهلين والمتحمسين للمساهمة في الاستجابة الإنسانية وتحقيق التنمية المستدامة في سوريا على التقدم للوظائف المدرجة أدناه.
In preparation for future humanitarian and development programmes across Syria, Action for Humanity (AFH) is establishing a roster of qualified and experienced professionals.
This initiative aims to identify competent candidates in advance and build a reliable talent pool that will enable AFH to respond efficiently to future recruitment needs and mobilise skilled teams when new programmes and funding opportunities arise.
Shortlisted applicants will undergo the relevant technical assessments and selection checks. Candidates who successfully complete the process will be included in AFH’s talent roster and may be considered for suitable positions based on future programme requirements, location, experience and the availability of funding.
Inclusion in the roster does not constitute an immediate offer or guarantee of employment. However, roster members may be prioritised for consideration when relevant vacancies become available.
Qualified professionals who are motivated to contribute to humanitarian response and sustainable development in Syria are encouraged to apply for the positions listed below.
Salary and Benefits
-
About us
Action for Humanity is an international humanitarian organization committed to delivering life-saving assistance and sustainable support to individuals and communities affected by conflict, displacement, and natural disasters. The organization implements comprehensive programs in emergency relief, healthcare, education, water, sanitation and hygiene (WASH), livelihoods, and child protection. Through its strategic interventions, Action for Humanity seeks to alleviate human suffering, uphold dignity, and foster resilience among vulnerable populations, ensuring that humanitarian principles and accountability guide all aspects of its work.
Required employees number
1
Posted On
Sep 16, 2026
Expiry Date
Oct 16, 2026
