Job ID
51127
Job Title
Training & QM Assistant-Internal and External
To work for
The HALO Trust
Country
Syria
City
Edleb
Field of Work
Education/Training - Quality Control - Humanitarian/Disasters
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Not matter
Responsibilities
The QM & Training Assistant supports the implementation of Training and Quality Management (QM) systems at office level. The role focuses on administrative, logistical, and coordination support for training activities.
Working under the direction of the Training & QM Supervisor and Officer, the Assistant contributes to the smooth delivery of training programmes and supports quality management processes, including documentation, non-conformity tracking, and reporting. The role is primarily support-focused and plays a key part in ensuring operational effectiveness through strong administrative and organisational assistance.
Training Support (Administration & Logistics)
-Support the planning and coordination of training activities
-Assist in organising training logistics, including venues, materials, equipment, and attendance tracking
-Prepare training documentation, registers, and filing systems
-Support procurement processes related to training (materials, supplies, equipment)
-Ensure required approvals (including finance approvals) are obtained prior to training activities
-Assist trainers during training delivery with administrative and logistical support
Quality Management (QM) Administrative Support
-Assist in maintaining QM records, including QA reports and documentation
-Support the tracking and filing of non-conformities and corrective actions
-Maintain updated databases and records using approved systems
-Follow up on corrective actions with relevant teams as directed
-Ensure proper documentation and archiving of QM-related materials
Reporting & Data Management
-Support the compilation and organisation of training and QM reports
Assist in data entry and maintaining accurate records in systems such as Survey123 or other tools
-Ensure timely submission of required documentation to supervisors
Coordination & Support
-Liaise with operations, logistics, and finance teams to support training and QM activities
-Assist in coordinating schedules and communications related to training events
-Provide general administrative support to the Training & QM Supervisor and Officer
General Responsibilities
-Maintain organised records and documentation systems
-Support audits and inspections by providing required documentation
-Carry out other duties as assigned by the Training & QM Supervisor or Officer
Working under the direction of the Training & QM Supervisor and Officer, the Assistant contributes to the smooth delivery of training programmes and supports quality management processes, including documentation, non-conformity tracking, and reporting. The role is primarily support-focused and plays a key part in ensuring operational effectiveness through strong administrative and organisational assistance.
Training Support (Administration & Logistics)
-Support the planning and coordination of training activities
-Assist in organising training logistics, including venues, materials, equipment, and attendance tracking
-Prepare training documentation, registers, and filing systems
-Support procurement processes related to training (materials, supplies, equipment)
-Ensure required approvals (including finance approvals) are obtained prior to training activities
-Assist trainers during training delivery with administrative and logistical support
Quality Management (QM) Administrative Support
-Assist in maintaining QM records, including QA reports and documentation
-Support the tracking and filing of non-conformities and corrective actions
-Maintain updated databases and records using approved systems
-Follow up on corrective actions with relevant teams as directed
-Ensure proper documentation and archiving of QM-related materials
Reporting & Data Management
-Support the compilation and organisation of training and QM reports
Assist in data entry and maintaining accurate records in systems such as Survey123 or other tools
-Ensure timely submission of required documentation to supervisors
Coordination & Support
-Liaise with operations, logistics, and finance teams to support training and QM activities
-Assist in coordinating schedules and communications related to training events
-Provide general administrative support to the Training & QM Supervisor and Officer
General Responsibilities
-Maintain organised records and documentation systems
-Support audits and inspections by providing required documentation
-Carry out other duties as assigned by the Training & QM Supervisor or Officer
Qualifications
-Experience in HALO Syria operational activities (NTS, EORE, EOD, Clearance) is an advantage
Basic computer literacy (MS Word, Excel, data entry systems)
-Good numeracy and literacy skills
-Previous administrative or logistics experience is desirable
-Strong organisational and communication skills
-Basic written and spoken English
Core Competencies
-Administrative Skills: Strong organisation, documentation, and record-keeping abilities
-Attention to Detail: Accuracy in data entry, tracking, and documentation
-Coordination & Logistics: Ability to support planning and execution of training activities
-Communication Skills: Clear and effective communication with multiple teams
-Teamwork: Ability to work collaboratively in a field-based operational environment
-Time Management: Ability to manage multiple tasks and meet deadlines
-Basic Analytical Skills: Ability to track and follow up on actions such as non-conformities
Basic computer literacy (MS Word, Excel, data entry systems)
-Good numeracy and literacy skills
-Previous administrative or logistics experience is desirable
-Strong organisational and communication skills
-Basic written and spoken English
Core Competencies
-Administrative Skills: Strong organisation, documentation, and record-keeping abilities
-Attention to Detail: Accuracy in data entry, tracking, and documentation
-Coordination & Logistics: Ability to support planning and execution of training activities
-Communication Skills: Clear and effective communication with multiple teams
-Teamwork: Ability to work collaboratively in a field-based operational environment
-Time Management: Ability to manage multiple tasks and meet deadlines
-Basic Analytical Skills: Ability to track and follow up on actions such as non-conformities
Specific Vacancy Requirements
This position is open to both internal candidates (current HALO Trust employees) and external applicants.
The deadline for submitting applications is Saturday, October 03 (midnight).
The HALO Trust will be reviewing applications daily. To fill this position ASAP, we are conducting interviews on a rolling basis. Therefore, we strongly encourage early applications, as we may close the application process early once we find the ideal candidate.
-All HALO staff are expected to undertake the following general duties:
-Work within the framework of HALOs core values and standards.
-Ensure familiarity with and adhere to all HALO policies and procedures.
-Be willing to travel to and work in areas where standards of living may be basic.
-Ensure conduct is appropriate to the cultural context and within the local legal framework
-All HALO staff are expected to demonstrate flexibility and willingness to perform appropriate tasks when the need arises.
The deadline for submitting applications is Saturday, October 03 (midnight).
The HALO Trust will be reviewing applications daily. To fill this position ASAP, we are conducting interviews on a rolling basis. Therefore, we strongly encourage early applications, as we may close the application process early once we find the ideal candidate.
-All HALO staff are expected to undertake the following general duties:
-Work within the framework of HALOs core values and standards.
-Ensure familiarity with and adhere to all HALO policies and procedures.
-Be willing to travel to and work in areas where standards of living may be basic.
-Ensure conduct is appropriate to the cultural context and within the local legal framework
-All HALO staff are expected to demonstrate flexibility and willingness to perform appropriate tasks when the need arises.
Salary and Benefits
Competitive salary based on experience and qualifications.
Opportunities for professional development and training.
Inclusive and supportive work environment.
Opportunities for professional development and training.
Inclusive and supportive work environment.
About us
HALO Trust is the worlds largest humanitarian organization specializing in mine action. It is a non-governmental, non-political, and non-religious organization headquartered in the United Kingdom. The organization’s mission is to protect lives and restore livelihoods for communities affected by conflict by removing landmines and explosive remnants of war, enabling communities and countries to recover safely.
HALO is committed to the principle of equal opportunity and does not discriminate against any applicant on the basis of age, gender, race, religion, disability, or any other characteristic. All recruitment processes are conducted with full transparency, and selection is based solely on competence and the ability to perform the tasks. The organization encourages women and persons with disabilities to apply for positions.
HALO has been operating in Syria since 2016, implementing humanitarian mine action activities, including survey, mine clearance, and explosive ordnance risk education. The program is currently undergoing an expansion phase due to recent developments in Syria, which have created broader opportunities for humanitarian mine clearance organizations to work inside the country.
HALO is committed to the principle of equal opportunity and does not discriminate against any applicant on the basis of age, gender, race, religion, disability, or any other characteristic. All recruitment processes are conducted with full transparency, and selection is based solely on competence and the ability to perform the tasks. The organization encourages women and persons with disabilities to apply for positions.
HALO has been operating in Syria since 2016, implementing humanitarian mine action activities, including survey, mine clearance, and explosive ordnance risk education. The program is currently undergoing an expansion phase due to recent developments in Syria, which have created broader opportunities for humanitarian mine clearance organizations to work inside the country.
Required employees number
1
Posted On
Sep 20, 2026
Expiry Date
Oct 20, 2026
