Job ID
51272
Job Title
Admin Officer
To work for
Human Aid and Development -HAND
Country
Syria
City
Aleppo
Field of Work
Administrative
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Bachelor/ License Degree
Responsibilities
- Coordinate day-to-day administrative and operational support to ensure effective and uninterrupted project implementation.
- Support procurement, logistics, travel, transportation, accommodation, meetings, events, supplies and other administrative arrangements in coordination with relevant departments.
- Maintain accurate administrative records, files, inventories and documentation, ensuring proper filing, archiving and confidentiality.
- Support management of project assets, equipment, office supplies and facilities, including tracking, maintenance and appropriate utilization.
- Assist in monitoring administrative and operational expenditures, commitments and resource needs in coordination with Finance and the Project Manager.
- Support recruitment, onboarding, attendance and other administrative arrangements for project personnel in coordination with HR.
- Ensure administrative processes comply with HAND policies, donor requirements, internal controls and applicable procedures, and flag operational risks or gaps to management.
- Coordinate with suppliers, service providers, authorities and other stakeholders on administrative and logistical matters and follow up on pending actions.
- Provide timely administrative inputs to project reports and support audits, reviews and other compliance requirements.
- Support safe, efficient and accountable operations and perform other relevant duties assigned by the supervisor.
- Work Location: Aleppo and Idlib
- Support procurement, logistics, travel, transportation, accommodation, meetings, events, supplies and other administrative arrangements in coordination with relevant departments.
- Maintain accurate administrative records, files, inventories and documentation, ensuring proper filing, archiving and confidentiality.
- Support management of project assets, equipment, office supplies and facilities, including tracking, maintenance and appropriate utilization.
- Assist in monitoring administrative and operational expenditures, commitments and resource needs in coordination with Finance and the Project Manager.
- Support recruitment, onboarding, attendance and other administrative arrangements for project personnel in coordination with HR.
- Ensure administrative processes comply with HAND policies, donor requirements, internal controls and applicable procedures, and flag operational risks or gaps to management.
- Coordinate with suppliers, service providers, authorities and other stakeholders on administrative and logistical matters and follow up on pending actions.
- Provide timely administrative inputs to project reports and support audits, reviews and other compliance requirements.
- Support safe, efficient and accountable operations and perform other relevant duties assigned by the supervisor.
- Work Location: Aleppo and Idlib
Qualifications
- University degree in Business Administration, Management, Finance, Accounting, Public Administration or a related field.
- Minimum 3 years of relevant experience in administration, office management or operational support, preferably with an NGO, INGO or UN-funded programme.
- Demonstrated experience in administrative coordination, procurement/logistics follow-up, records management, asset management and service-provider coordination.
- Experience in humanitarian or development settings and familiarity with donor compliance, internal controls and administrative procedures is an advantage.
- Good knowledge of MS Office and administrative systems, with strong organizational and documentation skills.
- Minimum 3 years of relevant experience in administration, office management or operational support, preferably with an NGO, INGO or UN-funded programme.
- Demonstrated experience in administrative coordination, procurement/logistics follow-up, records management, asset management and service-provider coordination.
- Experience in humanitarian or development settings and familiarity with donor compliance, internal controls and administrative procedures is an advantage.
- Good knowledge of MS Office and administrative systems, with strong organizational and documentation skills.
Specific Vacancy Requirements
- Administrative and operational coordination.
- Planning, organization and prioritization.
- Procurement and logistics follow-up.
- Documentation and records management.
- Budget and resource monitoring.
- Communication and stakeholder coordination.
- Problem-solving and attention to detail.
- Integrity, confidentiality and accountability.
- Planning, organization and prioritization.
- Procurement and logistics follow-up.
- Documentation and records management.
- Budget and resource monitoring.
- Communication and stakeholder coordination.
- Problem-solving and attention to detail.
- Integrity, confidentiality and accountability.
Salary and Benefits
- According to HAND salary scale
Please note:
- Please note that these vacancies are part of a roster/pool of potential candidates.
- No start date is confirmed at this stage, and any engagement will be contingent upon the successful completion of all required project procedures and approvals.
Please note:
- Please note that these vacancies are part of a roster/pool of potential candidates.
- No start date is confirmed at this stage, and any engagement will be contingent upon the successful completion of all required project procedures and approvals.
About us
- Human Aid and Development (HAND) is a non-governmental, non-profit humanitarian and development organization dedicated to creating positive and sustainable change for vulnerable and underserved communities. Guided by the principles of inclusion, accountability, dignity, and sustainability, HAND works to expand opportunities, strengthen resilience, and improve access to essential services for people affected by crisis and other challenging circumstances.
- Building on its regional humanitarian experience, HAND established its operational presence in Syria in 2025 and is expanding its programmes to respond to evolving community needs and contribute to recovery and development efforts. HAND works with children, young people, women, persons with disabilities, returnees, internally displaced persons, and other vulnerable groups through an integrated, multisectoral approach covering Education, Youth Development and TVET, Child Protection and Psychosocial Support, Food Security and Livelihoods, Shelter and Infrastructure Rehabilitation, WASH, and Emergency Response and Basic Assistance.
- With its main office in Damascus and operational presence across Damascus and Rural Damascus, Aleppo, Homs, Idleb, Hama, Latakia, and Tartous, HAND works closely with communities, local authorities, national and international partners, donors, and other stakeholders to deliver relevant, quality, and sustainable programmes. HAND is officially registered and licensed to operate in Syria under License No. 173/2025, and is also registered and operational in Lebanon.
- At HAND, we believe that people are at the heart of sustainable change. We are committed to building a professional, collaborative, and inclusive working environment where dedicated individuals can contribute their expertise, develop their skills, and make a meaningful difference in the communities we serve.
- Building on its regional humanitarian experience, HAND established its operational presence in Syria in 2025 and is expanding its programmes to respond to evolving community needs and contribute to recovery and development efforts. HAND works with children, young people, women, persons with disabilities, returnees, internally displaced persons, and other vulnerable groups through an integrated, multisectoral approach covering Education, Youth Development and TVET, Child Protection and Psychosocial Support, Food Security and Livelihoods, Shelter and Infrastructure Rehabilitation, WASH, and Emergency Response and Basic Assistance.
- With its main office in Damascus and operational presence across Damascus and Rural Damascus, Aleppo, Homs, Idleb, Hama, Latakia, and Tartous, HAND works closely with communities, local authorities, national and international partners, donors, and other stakeholders to deliver relevant, quality, and sustainable programmes. HAND is officially registered and licensed to operate in Syria under License No. 173/2025, and is also registered and operational in Lebanon.
- At HAND, we believe that people are at the heart of sustainable change. We are committed to building a professional, collaborative, and inclusive working environment where dedicated individuals can contribute their expertise, develop their skills, and make a meaningful difference in the communities we serve.
Required employees number
1
Posted On
Sep 27, 2026
Expiry Date
Oct 01, 2026
CV Language
English
