Job ID
51944
Job Title
Project Assistant – Shelter and Settlements - 087- Closing on 4th November
To work for
Stars Orbit Consultants and Management Development
Country
Syria
City
Aleppo
Field of Work
Humanitarian/Disasters
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Diploma
Responsibilities
1. Assist in the implementation and monitoring of project activities.
2. Retrieve, compile, summarise, and present information/data on specific project topics.
3. Support budget monitoring activities by providing budget-related information, verifying fund availability when requested, and assisting in the preparation of documentation required for approvals.
4. Assist in the preparation, review and updating of Bills of Quantities (BoQs) and related project documentation under the guidance of the supervisor.
5. Conduct regular site visits and provide timely technical updates and documentation on project implementation status, highlighting issues requiring management attention and follow-up.
6. Support administrative coordination of project implementation, involving liaison with diverse organisational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
7. Support beneficiary identification, verification, and eligibility assessments in accordance with approved project criteria and selection methodologies.
8. Collect, verify, and maintain beneficiary records, support post-distribution monitoring activities, and promptly report implementation challenges, complaints, or protection concerns to the supervisor.
9. Assist in collecting and maintaining market price information for construction materials to support project planning, budgeting and procurement processes.
10. Draft status reports, identify shortfalls in delivery and bringing them to the attention of supervisor.
11. Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation.
12. Organise meetings, workshops and training sessions.
13. Respond to general information requests and inquiries. Set up and maintain files/records.
14. Perform such other relevant duties as maybe assigned.
2. Retrieve, compile, summarise, and present information/data on specific project topics.
3. Support budget monitoring activities by providing budget-related information, verifying fund availability when requested, and assisting in the preparation of documentation required for approvals.
4. Assist in the preparation, review and updating of Bills of Quantities (BoQs) and related project documentation under the guidance of the supervisor.
5. Conduct regular site visits and provide timely technical updates and documentation on project implementation status, highlighting issues requiring management attention and follow-up.
6. Support administrative coordination of project implementation, involving liaison with diverse organisational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
7. Support beneficiary identification, verification, and eligibility assessments in accordance with approved project criteria and selection methodologies.
8. Collect, verify, and maintain beneficiary records, support post-distribution monitoring activities, and promptly report implementation challenges, complaints, or protection concerns to the supervisor.
9. Assist in collecting and maintaining market price information for construction materials to support project planning, budgeting and procurement processes.
10. Draft status reports, identify shortfalls in delivery and bringing them to the attention of supervisor.
11. Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation.
12. Organise meetings, workshops and training sessions.
13. Respond to general information requests and inquiries. Set up and maintain files/records.
14. Perform such other relevant duties as maybe assigned.
Qualifications
Education:
-Bachelor degree in Civil Engineering, Architectural Engineering from an accredited academic institution with five years of relevant professional experience; or,
-Technical Diploma in Civil Engineering, Architecture Engineering, or a related field from an accredited academic institution with seven years of relevant professional experience
Experience and Skills:
-Experience in supporting the implementation and monitoring of Shelter, Infrastructure or humanitarian projects.
-Experience in conducting site visits, collecting project-related information and maintaining project records.
-Experience in assisting with the preparation and updating of project documentation, including Bills of Quantities (BoQs), under the guidance of supervisors.
-Experience in collecting and maintaining market information related to construction materials and local suppliers.
-Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organisations;
-Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
-Prior work experience with international humanitarian organisations, non-government or government institutions/organisation in a multi-cultural setting is an advantage.
-Knowledge of beneficiary verification, post-distribution monitoring (PDM), and cash-based assistance implementation is an advantage.
-Ability to collect, organize, analyse, and present project-related information and data.
-Strong written and verbal communication skills in English and Arabic.
-Proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
-Ability to maintain accurate records, prepare reports, and manage project documentation.
-Ability to work effectively with contractors, community representatives, beneficiaries, and local authorities.
-Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
-Knowledge of procurement, project implementation, and monitoring processes is an advantage.
-Languages:
-Fluency in English, and Arabic is required.
-Working knowledge of any other Language is an advantage.
-Bachelor degree in Civil Engineering, Architectural Engineering from an accredited academic institution with five years of relevant professional experience; or,
-Technical Diploma in Civil Engineering, Architecture Engineering, or a related field from an accredited academic institution with seven years of relevant professional experience
Experience and Skills:
-Experience in supporting the implementation and monitoring of Shelter, Infrastructure or humanitarian projects.
-Experience in conducting site visits, collecting project-related information and maintaining project records.
-Experience in assisting with the preparation and updating of project documentation, including Bills of Quantities (BoQs), under the guidance of supervisors.
-Experience in collecting and maintaining market information related to construction materials and local suppliers.
-Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organisations;
-Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
-Prior work experience with international humanitarian organisations, non-government or government institutions/organisation in a multi-cultural setting is an advantage.
-Knowledge of beneficiary verification, post-distribution monitoring (PDM), and cash-based assistance implementation is an advantage.
-Ability to collect, organize, analyse, and present project-related information and data.
-Strong written and verbal communication skills in English and Arabic.
-Proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
-Ability to maintain accurate records, prepare reports, and manage project documentation.
-Ability to work effectively with contractors, community representatives, beneficiaries, and local authorities.
-Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
-Knowledge of procurement, project implementation, and monitoring processes is an advantage.
-Languages:
-Fluency in English, and Arabic is required.
-Working knowledge of any other Language is an advantage.
Salary and Benefits
To Be Agreed Later
About us
SOC is a privately held consulting firm based in Jordan, Iraq, Yemen, Syria, Palestine, and Saudi Arabia. SOC specializes in providing Human Resource Management, cash distribution, conducting studies, surveys, vetting, assessments, monitoring and evaluation, data collection and analysis.
Required employees number
6
Posted On
Oct 28, 2026
Expiry Date
Nov 27, 2026
CV Language
English
