Job ID
42798
Job Title
Logistic Officer
To work for
AVSI Foundation
Country
Syria
City
Damascus
Field of Work
Warehousing/Supply - Security/Guard Services - Procurement/Logistics/Delivery
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Execute all logistics and procurement related tasks
Main tasks and responsibilities:
- Process purchasing transactions for equipment, materials, supplies, capital goods, and services within purchasing authority and following the internal rules and regulations, and correctly using the software NAVISION.
- Invite, assess, and award supplier tenders, bids, quotations, and proposals
- Establish and negotiate contract terms and conditions, and maintain supplier relationships
- Prepare and maintain purchasing records, reports and price lists
- Assist in the development of specifications for equipment, materials, and services to be purchased
- Administer contract performance, including delivery, receipt, warranty, damages and insurance
- Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices.
- Insure correct filing and archiving for each purchasing transaction
- Insure timely and accurate inventory records of all AVSI assets in the field office
- Insure timely and correct purchasing updates and records
- Insure that all files are ready for reporting purposes
- Follow up on AVSI’s rental contract and renew them when needed
Security:
- Be responsible for security of the local staff and expats both at place of work and during mission (both local and regional missions).
- Providing and maintain properly extinguishers, first aid kits, emergency lamps and other useful security items in offices, guesthouses, warehouses, cars of AVSI Syria.
- Elaboration and revision annually - together with the OM and the CR – of the Country Procedures S&S and
- Provide security training to each new staff and periodically (once a year) of all staff.
- Respecting and let staff respect AVSI Security and Safety Manual procedures and any other security procedure issued by the Country
- Advise timely the Country Representative for any security issues met during work/visits.
Main tasks and responsibilities:
- Process purchasing transactions for equipment, materials, supplies, capital goods, and services within purchasing authority and following the internal rules and regulations, and correctly using the software NAVISION.
- Invite, assess, and award supplier tenders, bids, quotations, and proposals
- Establish and negotiate contract terms and conditions, and maintain supplier relationships
- Prepare and maintain purchasing records, reports and price lists
- Assist in the development of specifications for equipment, materials, and services to be purchased
- Administer contract performance, including delivery, receipt, warranty, damages and insurance
- Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices.
- Insure correct filing and archiving for each purchasing transaction
- Insure timely and accurate inventory records of all AVSI assets in the field office
- Insure timely and correct purchasing updates and records
- Insure that all files are ready for reporting purposes
- Follow up on AVSI’s rental contract and renew them when needed
Security:
- Be responsible for security of the local staff and expats both at place of work and during mission (both local and regional missions).
- Providing and maintain properly extinguishers, first aid kits, emergency lamps and other useful security items in offices, guesthouses, warehouses, cars of AVSI Syria.
- Elaboration and revision annually - together with the OM and the CR – of the Country Procedures S&S and
- Provide security training to each new staff and periodically (once a year) of all staff.
- Respecting and let staff respect AVSI Security and Safety Manual procedures and any other security procedure issued by the Country
- Advise timely the Country Representative for any security issues met during work/visits.
Qualifications
• Minimum 2 years of experience in humanitarian logistics, procurement,
• Good understanding of the procurement rules and regulations of major international donors
• Excellent skill in MS Word, Excel, and PowerPoint
• Advanced English proficiency
• Good understanding of the procurement rules and regulations of major international donors
• Excellent skill in MS Word, Excel, and PowerPoint
• Advanced English proficiency
Specific Vacancy Requirements
Salary and Benefits
Medical insurance
About us
AVSI Foundation is an international not-for-profit, non-governmental organization (NGO) founded in Italy in 1972. AVSI mission is to support human development in developing countries with special attention to education and the promotion of the dignity of every human person. AVSI is a registered INGO operating in Syria.
Required employees number
1
Posted On
Apr 27, 2025
Expiry Date
May 27, 2025
Photo
Required
CV Language
English
Additional questions for applicants
Q1: what are the principles of procurement?
Q2: what is the primary goal of procurement in an organization?
Q3: what steps do you take to assess and mitigate security risk in the workplace?
Q2: what is the primary goal of procurement in an organization?
Q3: what steps do you take to assess and mitigate security risk in the workplace?