HR & Admin assistant

Syria

HR/QM

Not Specified

Key Performance Areas and Responsibilities

Main responsibilities:

Assist in recruitment process by collaborating with the HR Officer to post job ads on careers pages and process incoming resumes

Responsible for all employees personnel files

Maintain current HR files and database

Prepare travel request form (reservation hotels- perdiem- table of expense—ect )

Administer attendance sheet, leaves, sick leave , overtime and health insurance for all staff

Administer Medical insurance for all staff

Administer telecommunication company bills

Completing termination paperwork

Coordinate HR projects, meetings and training seminars

Provide administrative support for HR executives

Organize, compile, update company personnel records and documentation

Manage and update HR databases with different information such as new hires, terminations, sick leaves, warnings, vacation and days off 

Prepare all HR Letters and personnel documents, for all staff

Coordinates and ensures proper recording, use and timely maintenance of facilities, buildings, furniture and equipment in accordance with policies and procedures


Child Safeguarding (CS)

Child protection is everyone's responsibility

Responsible within own area of work to prevent and protect children of all forms of abuse, abandonment, exploitation, violence and discrimination based on SOS Child Protection Policy principles

Responsible for reporting any CS suspicion, concern, allegation or incident immediately following Child Safeguarding reporting procedures. CS reports should be made to the national CS focal person or any other member of the national CS team and/or to the respective line manager

Perform general administrative duties for Aleppo Office include but not limited to scheduling meetings, distributing mail … etc.
Assist and prepare correspondence and perform a variety of other clerical functions.
Assist and prepare duties for the Human Resources function including activities such as (but not limited to): maintaining files, assisting with calendar management, updating Human Resources documents, scheduling and planning interviews etc.
Assist department in carrying out various HR programs and procedures for the organization’s employees at Aleppo location
Has a solid understanding of HR functions and is familiar with policies and procedures
Adhere to confidentiality
Adept at problem-solving, including being able to identify issues and resolve programs in a timely manner
Possess strong interpersonal skills
Communicate clearly, both written and orally, as to communicate with employees, members of the HR management team, and in group presentations and meetings
Effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
Able to prioritize and plan work activities as to use time efficiently
Organize, accurate, thorough, and able to monitor work for quality
Able to follow instructions, respond to management direction, and must be able to improve performance through management feedback
"This is a service provider contract for a period of four months, ending strictly on December 31, 2026."

SOS Children's Villages Syria, a nonprofit, nongovernmental association that is committed to responding to the social development needs of society's most vulnerable children and young people. We establish facilities and programs that aim to strengthen families and prevent the abandonment of children. We join hands with community members to provide education, protection, and alternative care services.

SOS Children's Villages Syria is a branch of the International Federation of Children's Villages, based in Austria and spread out in 136 countries worldwide. It was founded in Syria in 1975, and since then, we have been working to ensure that children and young people without parental care or at risk of losing it grow up with the needed support and care to become their strongest selves.

SOS Children's Villages strives to maintain a recruitment process that is open and competitive for all candidates. SOS supports employment without regard to race, color, religion, national origin, gender, ancestry, sexual orientation, age, disability, veteran status, marital status or any other status protected by applicable law.

Aug 04, 2026

Required

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